Fort Walton Beach Council agenda — 01-23-2007 regular agenda — reading text

Tucker, Pulle , Hartwell, and Minich In favor. MAYOR! UNCIL ANNOUNCEMENTS Mr. Tuc r advised that a portable pump- out station operates out of Brooks Bridge Bait and Taclde and i vailable for the public to use.  61 09/ 09/ 03 J]-~) I;~~ 7.;~ ~ [--'.~ ~:_~.~~ = ~~ :;--~: ~ ~--:~; ,:~ : Report from Museums Advisory Committee. The Interim City Manager reported the resignation of a committee member and infonned Council could consider appointing a replacement for that member, or leave the committee as it is. She further advised the Chairman had planned on giving a status report but he is ill, and he will be invited back to speak to Council when he is available. G~ i2J:j~~~.---~~:;-; .~~~~ S~ _;~:. i.~~-_ t~ Request by the Fort Walton Beach Housing Authority for the City to Waive Current and Refund its Last Payment in Lieu of Taxes ( PILOT). Gail Sansbury, Executive Director of the Fort Walton Beach Housin~ Authority, requested that the last two years of Payment in Lieu of Taxes ( PILOT) be forgiven and that the PILOT fees be waived indefinitely. Ms. Sansbury explained that budget comparison between fiscal years 2002 and 2003, and that funds for public housing decreases each year. She advised any funds reimbursed to the housing authority will be invested back into the community. The Interim City Manager advised that Staff researched other Florida cities that receive PILOT taxes, and of the 28 cities only two cities waive those fees. She explained since the City does not receive property taxes from the Housing Authority, and the PILOT payments are the only revenues received to provide police and rue services. Mr. Kelley moved to waive the OT fees for fiscal year 2002 IUld fiscal year 2003, not give a refund for FY Pll.. 2001, and not to waive the fees indefinitely. Mr. Anderson secoDlded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, PuUen, Kelley, and Anderson in favor. s];! j ~:;\.~ 10~' l:: i_~ sr.- r~~!~ ?!~~~~~ c~~~~..-~~:: Consideration of offering Tri-Care supplemental medical insurance benefit to eligible employees. Mr. Kelley moved to authorize the Interim City Manager to execute an agreement with Asso. on and Society Insurance Corporation to offer 50% of the Tri-Care Supplemental Medical Insuranc rogram to 45 eligible City employees at the proposed rates as follows: ( 4) single coverage at $ 30.2 er month for 12 months, 51, 452.00; ( 41) family coverage at $80.25 per month for 12 months, $ 3 3. 00, for a total of 40, 935.00, a total estimated City savings of $11, 428.32. Mr. Call1lpbell seconded ion. The Human Resource Director gave a brief report on the insurance benefit. The Mayor caUed for tbe vote on the motion and it carried un usly with Holmes, Patterson, Campbell, Tucker, Pullen, Kelley, and Anderson in favor. 1S~~sj~: i~~:~ ~ IIt::~:?~ :(~; ~ Consideration of methodology for selection process The Interim City Manager explained to Co . the methodology of the selection phase that Staff suggests. The key points for City Council consideration . de the reviewing of applications, which will be submitted on Friday of each week, preparing a summary of lifications matrix for Council review, and separating applications by those that meet minimum qualificatio and those that do not meet minimum qualifications. The next step is the development of a short list of andidates, whereby each Council member select 10 applicants as their recommended finalists. This list woul e submitted to the City Clerk, and those candidates named most frequently would comprise the list of fi ve finalists, or whatever number of finalists Council may determine. Third, a background investigation of the I candidates is needed, and Staff suggests the hiring of a consultant who is knowledgeable regarding verific on of education and employment, credit checks" and criminal history. The fourth step is the actual intervie with the finalists, and includes informing each fmalist of the date and time of the interview, mailing package i tion on City information, the reimbursement for reasonable travel, lodging and meal expenses for candidat and spouse. Included in the interview process are post- interview activities, which include a tour of City fadli . s and a connnunity reception for interested citizens to meet the candidates. Finally, the process of ranking the malists, and it is suggested the City Council initiate a written ballot method. Following this step, contract gotiations would commence with the number one ranked finalist.  CITY COUNCIL MEETING January 23, 2007 Regular Agenda Consideration of request to authorize the City Manager and City Attorney to draft an interlocal agreement to transfer 16. 3 acres of property located at 1958 Lewis Turner Boulevard as outlined City Manager) Council Action 1 st 2nd Vote: RG - 15 Agenda Item Number:  City of Fort Walton Beach MEMORANDUM TO: Honorable Mayor and City Council FROM: Joyce Shanahan, City Manager SUBJECT: Okaloosa County Judicial Center Annex DATE: January 18, 2007 BACKGROUND: City Council, at meetings on 11 April 2006, 13 July 2006, 26 September 2006 and 9 October 2006, directed the Manager to discuss with the County Administrator the possibility of locating the Judicial Center Annex Expansion ( JCAE) on a portion of the 1958 Lewis Turner property. On 11 April 2006, Council directed the Manager to continue preliminary negotiations with County representatives to determine their interest in locating the JCAE on the property located at 1958 Lewis Turner Blvd. On 13 July 2006, the City Council convened a special meeting to discuss the site of the Okaloosa County Judicial Center and possible options to have the Judicial Center Complex located on City property. The City Council voted unanimously to direct the City Manager to approach the County to determine their interest in locating the JCAE on the City' s property. The City Manager and County Administrator, on subsequent occasions, have met several times to discuss the extent of the County' s interest in locating the JCAE on City property. The main issues of the conversations were site suitability and cost. Site suitability was based upon information from the County' s architect HLM after their preliminary review of the site options. Consistent with information available in the BOCC Workshop " Judicial Center Site Options" documentation of July 6, 2006, the City' s 42- acre site could support the JCAE. On 20 September 2006, the County received the site analysis and estimated remediation costs for the OWC site. Based upon information presented to the County Commissioners at their Workshop Session on September 21, 2006, it will likely cost about $ 2. 0 million in site work for the OWC property. At their 21 September 2006 workshop, the County Commission expressed modest continued interest in the FWB property and asked that the City come forward with an offer and site location at their earliest convenience. At their 26 September 2006meeting, City Council directed the City Manager to schedule a joint meeting County Commissioners to further with Okaloosa Board of explore their interest in locating the Judicial Center Annex Expansion ( JCAE) on the 1958 Lewis Turner Blvd. site. On 9 October 2006, the City Council held a joint meeting with the Okaloosa County Board of Commissioners to discuss their interest in locating the JCAE at the 1958 Lewis Turner Blvd. property. Council directed staff to work with County staff on alternative locations of JCAE on this property. W/ S On 28 November 2006, the City Council voted to accept schematic Plan D- 3 dated 02 November 2006 ( labeled B- 1 by the architect) as a possible location for the Judicial Center Annex Expansion and authorized the manager and other charter officers to proceed with preliminary negotiations. Subsequent to the 28 November 2006 meeting the City requested two appraisals of the property located at 1958 Lewis Turner Blvd. to determine the Fair Market Value for sale or lease of that property. Thus far, one valuation from Appraisal Source has been received and one is outstanding. DISCUSSION: On 16 January 2007, the City Manager, County Administrator, attorneys for the City and County and County Commission Chairman Amunds met to discuss terms for the sale or lease of the property at 1958 Lewis Turner Blvd. for the location of the Judicial Center Annex Expansion. The County expressed a strong desire to purchase the property rather than lease. The County indicated that they need approximately 16. 3 acres to locate the judicial center, parking and storm water management retention ponds. The City purchased the entire 42 acre parcel in October of 2005 for approximately $ 4 million. A recent valuation from Appraisal Source has valued the same parcel at highest and best use totaling $ 14. 86 million, if it were utilized for residential development. City and County staff explored various pricing issues and other conditions for transfer of the property and reached a consensus, from a staff perspective only, on the following terms: 1. Transfer of interest in 16. 3 acres of the 1958 Lewis Turner Property ( as indicated in attachment A) to the County for the purpose of construction of a Judicial Center Annex Expansion for a cost of $ 2, 000, 000. Subject to a clause that should the county not construct a judicial center on this site within X years, the City has the right to repurchase the property at the original price at which it was transferred to the County. 2. County would be responsible for constructing or reconstructing the access road from the front to the rear of the property. 3. County would be responsible for any traffic improvements necessary on Lewis Turner Blvd. relating to this development, e. traffic i. light at the existing intersection, or construction of turn lanes. 4. City and County will develop an interlocal agreement for shared use of the Judicial Center Parking lot for the City' s recreation needs and the needs of the Northwest Florida Fair Association. 5. The County would provide space, approximately 20ft x 40ft or