Okaloosa County BOCC — October 6, 2015 — Minutes — reading text

Minutes Okaloosa County Board of Commissioners Tuesday, October 6, 2015– 8:30 AM Crestview Courthouse This is a meeting summary and does not constitute the official minutes. I. Employee Awards II. Public Information Update 1. Public Information Update Centennial Update & Holt History. Dist: All. III. County Administrator's Update IV. County Attorney's Update V. Commissioners' Minute VI. Clerk of Court's Update VII. Public Comments VIII. Consent Agenda RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Trey Goodwin, Commissioner District 4 AYES: Goodwin, Boyles, Harris, Ketchel, Windes #16 separate vote & 2 separate motions: 1) Motion by Kelly Windes, Second by Wayne Harris on approval to auction surplus items. 2) Motion to offer the First National Bank plaque from original building to the families involved in business, prior to the purchase by county, item #14620. Motion by Carolyn Ketchel, second by Wayne Harris, approved. 1. [AP] The Department of Airports requests approval by the Board of County Commissioners for Romjue Advertising & Company Task Order #16. Dist: 1,2, and 5 Revised: 10/14/2015 9:21 AM Page 1 of 6 Regular Meeting (North) Minutes October 6, 2015 2. [AP] The Department of Airports requests approval by the Board of County Commissioners for Amendment Two to the Qwest Air Parts , Inc. Lease for additional apron space at the Bob Sikes Airport. Dist: 1. 3. [AP] Request approval of Four (4) Grant Offers from FDOT for County Airports. Dist: 1,2 & 5 4. [CAO] Per Florida Statute 136.06, a link to checks written and payments made (warrants) is provided for Board information and review. Dist: All. 5. [CAO] Request approval of Fiscal Year 2016 2nd Quarter BCC Meeting calendars. Dist: All. 6. [CAO] Approval of Budget Resolution(s) & Transfer(s). Dist All. 7. [CAO] Request approval of minutes for the August 11, 2015 BCC budget workshop, August 18, 2015 regular BCC meeting. Dist: All. 8. [CAO] Request approval of attached letter to the Florida delegation for bonding consideration for future RESTORE Act distributions and authorization for Chairman to sign on behalf of the Board. Dist: All. 9. [CAO] Request approval of a Resolution submitted by Surety Land Title of Florida, LLC for an Okaloosa Island Leasehold Conversion. Dist: 2. 10. [GM] SHIP contract C11-1900-GM Final Payment Approval - Dist: All. 11. [GM] Judge Ben Gordon, Jr. Family Visitation Center, Safe Havens Amendment 2. Dist: All. 12. [GM] Request approval of the Florida Department of Transportation's Joint Participation Agreement (JPA) for Additional Corridor Grant Funding. Dist: All. 13. [Non-BCC] Request approval of Law Enforcement Trust Fund disbursements in the total amount of $8,200.00 for Crime Prevention-related activities. Dist: All. 14. [PS] Request approval for direct payment of the August 2015 Airgas oxygen invoice for a total of $2,983.73. Dist: All. 15. [PUR] Request approval of the lease renewal for the space utilized for the District One Medical Examiner L15-0415-CAO. Dist: 2. 16. [PUR] Purchasing requests Board approval to auction surplus items through Global Auction Services C14-2104-PUR. Dist: All. 17. [PUR] Request approval of the contract with Tindale Oliver to prepare a transit development plan RFP GM 45-15. Dist: All. 18. [PUR] Request approval of revisions to the Purchasing Manual authorizing use of Airport revenues for promotional and marketing efforts. In addition, request approval Okaloosa County Board of Commissioners Page 2 Printed 10/14/2015 Regular Meeting (North) Minutes October 6, 2015 of other minor revisions to the table of contents to correctly identify page numbers. Dist: All. 19. [PW] Request approval of Amendment 1 to Task Order 3 for Asphalt Paving Systems (Contract #C12-1960-PW) for the work to be performed totaling not more than the amended value of $46,607.76. Dist: 1 & 3. 20. [PW] Request approval of a Special Event Permit to utilize Beasley Park for a Community Walk Fundraiser to be held November 14, 2015 from 12:00 noon to 2:00 p.m., sponsored by the American Foundation for Suicide Prevention. Dist: 2. 21. [PW] Request approval of a request from the Town of Cinco Bayou for appropriation of 2016 Florida Boating Improvement Program Funds. Dist: 2. 22. [PW] Request approval of a Public Event Permit for the Northwest Florida Track Club 5k Race, to be held October 17, 2015 5:00 p.m. - 7:00 p.m., on Okaloosa Island. Dist: 2. 23. [PW] Request approval of a Public Event Permit for the Sons of Italy FESTA 5k Run / Walk event, to be held October 10, 2015 8:00 a.m. - 10:00 a.m. Dist: 4. 24. [PW] Approval of a request by Destin Beach Safety Division of Destin Fire Control District for a 2015 Qualified Beach Vendor Certificate . Dist: 2. 25. [PW] Request approval of the reappointment of members currently serving on the Parks Advisory Committee for an additional term. Dist: All. 26. [PW] Request approval to renew contract C12-2003-PW for an additional 3 years with Island Sands Beach Service of NW FL, LLC. Dist: 2. 27. [PW] Request to extend Task Orders 47 & 53 under contract C06-1346-PW with HDR Engineering, Inc. for Design of the Okaloosa Lane Paving project. Dist: 1. 28. [PW] Request to extend Task Order 5 under contract C06-1343-PW for design of the Fairchild Road Dirt-to-Pave project. Dist: 1. 29. [TDD] Providing the monthly reconciliation of the use of promotional reserve funds. Dist: 2,4,5 30. [TDD] Request approval for FY 2016 Strategic Marketing Plan changes to 1) amend Discover America and NPR podcast placements for the leisure campaign and 2) amend Garden & Gun, Coastal Living, and ad serving fees for the co-op campaign. Dist: 2,4,5. 31. [WS] Request approval of and authorize the Chairman to execute Contract Amendment #1 to Contract #C15-2285-WS with Selectron Technologies, Inc. For Software Support And Maintenance. Dist: All. 32. [WS] Request authorization of water & sewer payments to large meter customers. Dist: All. Okaloosa County Board of Commissioners Page 3 Printed 10/14/2015 Regular Meeting (North) Minutes October 6, 2015 IX. Public Hearing 1. [PW] Public Hearing to consider a request to remove the stipulations from Resolution 13-178 the right-of-way vacation at 5th Avenue and 5th Street in the Port Dixie subdivision, Shalimar. Dist: 2. RESULT: ADOPTED [UNANIMOUS] MOVER: Carolyn Ketchel, Commissioner District 2 SECONDER: Wayne Harris, Commissioner District 1 AYES: Goodwin, Boyles, Harris, Ketchel, Windes X. Department Business A. Tracy Stage/Airports 1. The Department of Airports requests the Board of County Commissioners approve the contract with Environmental Management Resources of Washington, Inc. (EMR, Inc.), for the construction of an Air Traffic Control Tower at the Destin Executive Airport in the amount of $4,824,940.00 (RFB AP 60-15) and Resolution for Adoption of the Air Traffic Control Tower Agreement. Dist: 5. RESULT: ADOPTED [UNANIMOUS] MOVER: Kelly Windes, Commissioner District 5 SECONDER: Carolyn Ketchel, Commissioner District 2 AYES: Goodwin, Boyles, Harris, Ketchel, Windes B. James Puckett/Facility Maintenance 1. Request approval of Deductive Change Order #14-10 to Lord & Sons' Contract #C12-1995-FM for the Okaloosa County Administration Building in the amount of $79,434.90 as a part of the Owner Direct Purchasing Program. Dist: 2. RESULT: ADOPTED [UNANIMOUS] MOVER: Carolyn Ketchel, Commissioner District 2 SECONDER: Wayne Harris, Commissioner District 1 AYES: Goodwin, Boyles, Harris, Ketchel, Windes C. GinNeal McVay/Human Resources 1. Request the Board appoint a screening committee for Airports Director recruitment. Dist: All. Okaloosa County Board of Commissioners Page 4 Printed 10/14/2015 Regular Meeting (North) Minutes October 6, 2015 RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Carolyn Ketchel, Commissioner District 2 AYES: Goodwin, Boyles, Harris, Ketchel, Windes 2 motions 2. Motion to make Tracy Stage Interim Airports Director RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Carolyn Ketchel, Commissioner District 2 AYES: Goodwin, Boyles, Harris, Ketchel, Windes 3. Request approval of Public Works reorganization. Dist: All.