Okaloosa County BOCC — July 15, 2015 — 6-2 Code Enforcement-PBB Annotated — reading text

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PUBLIC SAFETY DEPARTMENT/PROGRAM: GROWTH MANAGEMENT/CODE ENFORCEMENT DIVISION PROGRAM DESCRIPTION: The Code Enforcement Division protects the health, safety, and quality of life of Okaloosa County’s residents and visitors by ensuring compliance with the Land Development Code and other ordinances adopted by the Board of County Commissioners, enforcing licensing and other legal requirements associated with the contracting and building trades, and processing building code violations in conjunction with the Building Official through appropriate boards and authorities. The Code Enforcement Division provides administrative and professional service to the Code Enforcement Board as well as the Construction, Mechanical, Plumbing, and Electrical competency boards. Through Interlocal Agreements between the Board of County Commissioners and their respective city councils, the Code Enforcement Division also administers competency board cases (in conjunction with the County Building Official) for the City of Mary Esther, City of Niceville, City of Fort Walton Beach and the City of Destin. REVENUE: The Code Enforcement Division is funded primarily within the General Fund, though one-third of its cost is borne by the Inspections Enterprise Fund due to Code enforcement’s role in enforcing the Florida Building Code and contractor licensing program. Supporting revenue of the General Fund are ad valorem taxes, communications service tax, local business tax, permits and fees, state shared revenue, charges for services, judgments and fines, miscellaneous revenue and transfers from other funds. MAJOR ACCOMPLISHMENTS LAST YEAR: Ø Initiated and administered 4 community clean ups Ø Initiated 4 proactive area sweeps Ø Re-wrote Code Enforcement provisions of County Code and created first-ever property maintenance provisions PROGRAM GOAL: To protect the health, safety, and quality of life of Okaloosa County’s residents and visitors by providing effective, timely, and professional enforcement of County Codes and state laws. KEY OBJECTIVES: 1. Investigate complaints of code and ordinance violations within 24 hours or next working day on weekends or holidays. 2. Work with contractors and property owners to achieve compliance with codes and ordinances. 3. Effectively coordinate investigations with other County departments, the Sheriff’s office, as well as state and federal agencies as applicable. 4. Investigate reports of unlicensed contracting, in conjunction with the Florida Department of Business and Professional Regulation, if necessary. 5. Organize community clean ups. 6. Institute the use of citizen volunteers as an auxiliary for administrative functions. 7. Increase public awareness of code requirements through public service announcements, informational flyers, and other avenues as appropriate.  PERFORMANCE MEASURES: Actual Approved Proposed Performance Measures FY13/14 FY14/15 FY15/16 FTEs 3 4 4 Input Supervisor/Manager 1 1 1 Officers 2 3 3 Number of complaints of alleged code violations investigated 2,500 2,380 2,390 Number of contractor licensing investigations (includes 320 347 350 unlicensed contracting as well as contractor misconduct) Output Number of cases prosecuted to Code Enforcement Board or Court 5 6 5 Number of cases presented to contractor licensing boards 6 3 5 Number of community clean ups 4 4 4 Number of lien/code violation public record requests 470 780 710 Citations Issued 12 5 8 Efficiency Number of cases per Code Enforcement Official 833 793 796 Number of cases resolved without necessitating Board action 2,489 2,371 2,380 Effectivene Restitution to victims $3,750 $15, 000 No Estimate ss Total fines and fees recovered $1,175 $2,700 No Estimate HISTORICAL STAFFING SUMMARY: Category FY13 FY14 FY15 FY16 Full-time Operations & Trades 3 3 4 4 Total 3 3 4 4 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services $100,736 $105,216 $139,240 $148,859 $9,619 6.9% Operating Expenses $17,636 $16,546 $29,013 $29,645 $632 2.2% Capital Outlay $0 $0 $21,000 $0 -$21,000 -100.0% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $26,808 $26,271 -537 -2.0% Total $118,372 $121,762 $216,061 $204,775 -$11,286 -5.2% Other Uses $0 $0 $26,808 $26,271 -537 -2.0% Total $118,372 $121,762 $216,061 $227,461 $11,400 5.3% ACCOUNTS: FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Proposed +/- Decrease 10 SALARIES & WAGES $82,191 $105,188 $105,895 $707 0.7% 20 BENEFITS $22,407 $34,052 $42,964 $8,912 26.2% Increase due to all employees on County Health Insurance 31 PROFESSIONAL SERVICES $2,000 $0 $0 $0 0% 40 TRAVEL & PER DIEM $2,200 $3,150 $3,150 $0 0% 41 COMMUNICATIONS SERVICES $1,200 $3,840 $3,360 -$480 -12.5% 42 FREIGHT & POSTAGE $1,000 $500 $500 $0 0% 43 UTILITY SERVICES $1,000 $1,000 $2,000 $1,000 100.0% Increase expected for neighborhood cleanups, tipping fee charges that are no longer waived unlike previous years. 45 RISK MANAGEMENT ALLOCATION $2,169 $2,404 $2,615 $211 8.8% 46 REPAIR & MAINTENANCE $2,830 $3,671 $4,466 $795 21.7% 47 PRINTING & BINDING $350 $350 $400 $50 14.3% 49 MISCELLANEOUS CHARGES $500 $500 $500 $0 0% 51 OFFICE SUPPLIES $1,000 $750 $750 $0 0% 52 OPERATING SUPPLIES $8,076 $9,708 $8,704 -$1,004 -10.3% $1,204 Less in Fleet Fuel estimate; $100 more in Clothing Allowance for new Code Enforcement Officer; $900 less in Computer Supplies with office consolidation; $1,000 for security cameras to monitor illegal dumping. 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $620 $940 $1,000 $60 6.4% 55 TRAINING & EDUCATION EXPENSES $1,500 $2,200 $2,200 $0 0% 60 CAPITAL OUTLAY $0 $21,000 $0 -21,000 -100.0% Removed replacement vehicle from previous year 99 RESERVES $26,808 $26,808 $26,271 -$537 -2.0% TOTAL $155,851 $216,061 $204,775 -$11,286 -5.2%