Okaloosa County BOCC — December 2, 2014 — Subagreement-Judge Ben Gordon FVC — reading text

Ref # = 2015-JAGO-2413 Saction #3 Page 2 of 4 Contract = 2015-JAGC-OKAL-2-R3- Rule Reference 110-9.008 OCJG-005 (rev, October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Goal: Crisis Intervention, Safety Planning Objective: VM3 - Refer crime victims or witnesses clients for additional services Measure: Part 1 How many crime victims and/or witnesses clients will receive referrals for additional services? Goat 25 Application Ref# 2015-JAGC-2413 Section #3 Page 3 of 4 Contract —2015-JAGC-OKAL-2-R3- Rule Reference 14D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide ction’3: Performan Section Questions: Question: if “other" was selected for the geographic area, please describe. Answer, NIA Quastion: __ If “other” was selected for location type, please describe. Answer: NIA Application Ref # —2015-JAGC-2413 Section #3 Page 4 of 4 Contract — 2015-JAGC-OKAL-2-R3- Rule Reference 11D-9.006 OCJG-005 (rev. October 2006) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide General Financial Info: Note: All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant: Quarterly Is the subgrantee a state agency?: No FLAIR / Vendor Number: 596000765 Budget: Budget Category Federal Match Total Salaries and Benefits $0.00 $0.00 $0.00 Contractual Services $20,543.00 $0.00 $20,543.00 Expenses $0.00 $0.00 $0.00 Operating Capital $0.00 $0.00 $0.00 Outlay Indirect Costs $0.00 $0.00 $0.00 ~ Totals -- $20,543.00 $0.00 $20,543.00 Percentage 100.0 0.0 100.0 Project Generated Income: Will the project earn project generated income (PGI) ? No Application Ref# = 2015-JAGC-2413 Section #4 Page 4 of 4 Contract —2015-JAGC-OKAL-2-R3- Rule Reference 11D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Budget Narrative: Contractual service The unit of cost used at the Judge Ben Gordon, Jr. Family Visitation Center is 1.0 for one supervised visit and .5 for one monitored exchange. These services Include the provision of trained staff, security if needed, and a nurturing setting. Grant funds will provide for units of service at the current level of staff and facility. 1 Unit = $84.00 $84.00 per unit @ 245 units = $20,580 Salaries and Benefits - $18,200 Security - $2,380 Total - $20,580 Grant award will pay $20,543 of costs. Application Ref# 2015-JAGC-2413 Section #4 Page 2 of 4 Contract —2015-JAGC-OKAL-2-R3- Rule Reference 11D-9,006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Section Questions: Question: Answer: Question: Answer: Question: Answer. Question: Answer: Question: Answer: If salaries and benefits are included in the budget as actual costs for staff in the implementing agency, is there a net personnel increase, or a continued net personnel Increase from the previous Byrne program? N/A If benefits are to be Included, are they reflected in the budget narrative? N/A Indicate the Operating Capital Outlay threshold established by the subgrantee or implementing agency, if it is the sheriff's office. N/A If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of salaries and benefits), and provide documentation of the appropriate approval of this plan. No Indirect Cost If the budget Includes services based on unit costs, provide a definition and cost for each service as part of the budget narrative for contractual services. include the basis for the unit costs and how recently the basis was established or updated. The unit cost is based on wages and costs as of Aug.1, 2014 for Visitation Case Manager's salary and benefits (FICA, WC, FUTA/SUTA), and contracted Law Enforcement's fee for service. . The unit is based on the costs incurred for supervised visitation which consists of; Orientation appointments for visiting parent, a custodial parent or guardian and all children Scheduling with all parties to set visitation times Qhecking in visiting parents for visitation, checking sobriety/demeanor, checking items brought, recording time, taking parent to visit room (done by law enforcement if on duty) Take child from Custodian to Visitor and monitor all contact, never feaving the child alone with the visitor for average length of visit, 1.5 hours. Return child to Custodial parent after review of visitation with parent if necessary. Monitor Visiting parent for up to .6 hours to stay on premises and ensure the custodian has safely left the area. Review visit with visiting parent if necessary. Write visitation report, submit for review, The unit cost is based on wages and costs as of Aug.1, 2014 for Visitation Case Manager's salary and benefits (FICA, WC, FUTA/SUTA), and contracted Law Enforcement's fee for service. Visitation Case Manager: Duties include: Conducting orientation, scheduling staggered arrival and departure times, supervising visitation, writing and reviewing reports and communicating with all parties. Application Ref # = 20165-JAGC-2413 Section #4 Page 3 of 4 Contract —2015-JAGC-OKAL-2-R3- Rule Reference 11D-9,006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide $16/hr + Fringe/aprox.$1.50 per hour = $17.50/nr Off-Duty Law Enforcement: Duties include: familiarization with Court Orders, checking items brought, checking for sobriety, escorting parents to and from cars and handling any critical situations occurring during time of visitation. $25/hr + *Admin cost of Fuel, Vehicle Maint, Uniform $3/nr = $28.00/hr “Administrative costs are standard costs charged by Law Enforcement Administration to offset costs of off-duty officers. 100% of cases require 4 hours time for Visitation Case Manager 100% x $17.50 per hour x 4 hours = $ 70.00 per visit (unit) 20% of cases require *2.5 hours time for Off-Duty Law Enforcement *Officer arrives 30 minutes prior to beginning of each visit and stays 30 minutes following the end of each 1.5 hour visit. .6 + 1.5 + 5 = 2.5 hours 20% x $28 per hour x 2.5 hours = $ 14.00 per visit (unit) Total = $84.00 per unit of service $ 84,00 per unit of service x 245 units of service = $20,580 Grant award will pay for $20,543 of costs. Application Ref # —2015-JAGC-2413 Section #4 Page 4 of 4 Contract = 2015-JAGC-OKAL-2-R3- Rule Reference 11D-3.006 OCJG-0085 (rev, October 2005) Florida Department of Law Enforcement Office of Criminal Justice Grants Post Office Box 1489 Tallahassee, Florida 32302-1489 (850) 617-1250 criminaljustice@fdle,state.fi.us Edward Byrne Memorial Justice Assistance Grant (JAG) Program STANDARD CONDITIONS SFY2015 JAG Standard Conditions Page 1 of 23 Rev. 09/2014 [This page intentionally ieft blank] SFY2015 JAG Standard Conditions Page 2 of 23 Rev. 09/2014 Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing agencies, and state agencies upon signed acceptance of the subgrant award appear in this section, Upon approval of this subgrant, the approved application and the following terms of conditions will become binding. Failure to comply with provisions of this agreement will result in required corrective action up to and including project costs being disallowed and termination of the project, as specified in item 19 of this section. 1. All Subgrant Recipients must comply with the financial and administrative requirements set forth in the current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide (Financial Guide) (www.ojp.usdoj.gov/financialquide/Index.htm) and the Edward Byrne Memorial Justice Assistance Grant (JAG) program guidance (www.bja.gov/ProgramDetails.aspx?Program_ID=59 ) as well as Federal statutes, regulations, policies, guidelines and requirements and Florida laws and regulations including but not limited to: « Florida Administrative Code, Chapter 11D-9, “Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program”: www.flrules.org/ « Office of Management and Budget (OMB) Circulars: www.whitehouse.gov/omb/circulars o A-21 (2 CFR 220), “Cost Principles for Educational Institutions” o A-87 (2 CFR 225), “Cost Principles for State, Local and Indian Tribal Governments” o A-102, “Grants and Cooperative Agreements with State and Local Governments” o A-110 (2 CFR 215), “Uniform Administrative Requirements for Grants and Cooperative Agreements” A-122 (2 CFR 230), “Cost Principles for Non-Profit Organizations” A-133, “Audits of States, Local Governments, and Non-Profit Organizations” oo « Code of Federal Regulations: www.gpo.gov/fdsys/ o 2 GFR 175.15(b), “Award Term for Trafficking in Persons” o 28 CFR 38, “Equal Treatment for Falth-Based Organizations” o 28 CFR 66, “U.S. Department of Justice Common Rule for State And Local Governments” (Common Rule) o 28 CFR 83, “Government-Wide Requirements for Drug-Free Workplace (Grants)” o 28 CFR 18, 22, 23, 30, 35, 42, 61, and 63 e Public Law 109-162, Titie XI—Department of Justice Reauthorization, Subtitle B—Improving the Department of Justice's Grant Programs, Chapter 1—Assisting Law Enforcement and Criminal Justice Agencies, Sec, 1111. Merger of Byrne Grant Program and Local Law Enforcement Block Grant Program: www.bia.gov/ProgramDetails.aspx?Program_|D=59. « United States Code: www.qpo.govifdsys/ o 42U.,S.C, 3711 et seq., “Omnibus Crime Control and Safe Streets Act of 1968” e State of Florida General Records Schedule GS1-SL for State and Local Government Agencies:http://dlis.dos.state.fl.us/barm/genschedules/GS2-2008-Rev2010.pdf e State of Florida Statutes 215.971 (Agreements funded with federal or state assistance) and 215.985 (Transparency in government spending) 2. Requirements for Contractors of Subgrant Recipients The subgrant recipient assures the compliance of all contracters with the applicable provisions of Title | of the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C, 3711 et seq. at www.gpo.gov/fdsys/); the provisions of the current edition of the Office of Justice Programs Financial Guide (www.oip.usdoj.gov/financialguide/index.htm); and all other applicable federal and state laws, orders, circulars, or regulations. SFY2015 3AG Standard Conditions Page 3 of 23 Rev, 09/2014 3. Allowable Costs a. Allowance for costs incurred under the subgrant shall be determined according to the general principles and standards for selected cost items set forth in the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State And Local Governments and federal OMB Circular A-87, "Cost Principles for State, Local and Indian Tribal Governments," or OMB Circular A-21, "Cost Principles for Educational Institutions.” b. All procedures employed in the use of federal funds for any procurement shall be according to U.S. Department of Justice Common Rule for State and Local Governments, ‘or OMB Circular A-110, or OMB Circular A-102, and Florida law to be eligible for reimbursement. 4. Reports a. Project Performance Reports (1) (2) (3) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project Performance Reports to the Florida Department of Law Enforcement, hereafter known as the Department, within fifteen (15) days after the end of the reporting period. in addition, if the subgrant award period is extended beyond the “original” project period, additional Quarterly Project Performance Reports shall be submitted. Failure to submit Quarterly Performance Reports that are complete, accurate, and