Okaloosa County BOCC — December 2, 2014 — Subagreement-Judge Ben Gordon FVC — reading text

sanctions affecting the recipient's award, including, but not limited to: withholding and/or other restrictions on the recipient's access to funds referral to the Office of the Inspector General for audit review, designation of the recipient as a FDLE High Risk grantee, or termination of an award(s). 75. Unmanned Aerial Vehicles The recipient agrees that awarded funds may not be expended on unmanned aircraft, unmanned aircraft systems, or aerial vehicles (US, UAS, or UAV) unless the BJA Director certifies that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good order. Additionally, any funding approved for this purpose would be subject to additional reporting, which would be stipulated by FDLE post award. SFY2015 JAG Standard Conditions Page 23 of 23 Rev, 09/2014 . SOLE SOURCE JUSTIFICATION FOR SERVICES AND EQUIPMENT REQUEST FOR APPROVAL FORM Florida Department of Law Enforcement Edward Byme Memorial Justice Assistance Grant Program Name of Subgrant Recipient: Okaloosa County Board of County Commissioners Authorized Official for Subgrant Recipient or Implementing Agency Typed Name of Authorized Official: Charles K. Windes Typed Title: Chairman Signature: Lhe vA A ptr 4 Telephone Number (850) 651-7105 Date: Aya ua 5. JULY 1. Briefly describe the proposéd contractual services and/or equipment and how It relates to your program. 2. Explain your reasons for proposing to contract with, or purchase from, a non-competitive sole source. Address the expertise of the contractor, management, responsiveness, program knowledge and experience of contract personnel. Also provide the results of a market survey to determine compatition availability or address why a market survey was not conducted, 3. Indicate the contract period and explain the potential impact on contract deliverables If due dates are not met. Relate this information to the approval period for your grant award, Estimate the time and cost to hire a competent replacement should the current contractor default. 4, Describe what is unique about the project and the proposed sole source contractor that would warrant a sole source contract. 5. Explain any other points you believe should be covered to support your request for a sole source contract. 6. Make a declaration that the action to be taken is in the “best interest” of the subgrant recipient and the implementing agency. 7. Address the Conflict of Interest Review (1.9. proposed contractor is not excluded or debarred and was not involved in development of the procurement) NOTE: © If sole source procurement of contractual services andor equipment is $100,000 or more, Justification for sole source procurement must be submitted to the Department of Law Enforcement for approval, e All the foregoing components must be addressed, Start on the next page and use continuation Pages @s Necessary, « = Ifthe sole source procurement is less than $100,000, the applicant should complete this form and maintain it in the program files available for monitoring and for audit. FDLE JAG Grant Application Package Sofe Source Form x Page 1 of 3 Rule Reference 11D-9.006 OC5G-011 (Rev, May 2012) SOLE SOURCE JUSTIFICATION FOR SERVICES AND EQUIPMENT REQUEST FOR APPROVAL FORM Florida Department of Law Enforcement Edward Bye Memorial Justice Assistance Grant Program 1. When the Court orders a non-custodial parent into supervised visitation, the Judge Ben Gordon, Jr, Family Visitation Center (Center") provides a safe and nurturing environment for these visits to occur, An off-duty law enforcement officer is on site, and a trained monitor is in constant supervision of the children. All visitors are thoroughly advised of the Center's numerous rules and restrictions and must sign an agreement to abide by the rules before any visit is scheduled. Visits are scheduled for 1 ~ hours and have staggered arrival and departure times in order to protect victims from possible confrontation with perpetrators. The children visiting are unaware of all precautions and rules and generally enjoy their time with their non-custodial parent. In every case, the child is safe due to constant monitoring. Additional restrictive policies and rules are enforced for anyone accused of, or convicted of, sexual abuse, The Center also meets the needs of domestic violence victims referred by the Family Law Division of the Circuit Court when a custodian is ordered to exchange the children with an abusive spouse for regular visitation. The Center provides for the emotional and physical safety of these children and abuse victims. This is accomplished by providing a secure, child-friendly setting and a strictly enforced staggered schedule of times for the delivery and pickup of children. The monitored exchanges have proven to meet a critical need in the Court's efforts to protect children from witnessing conflict, which would often tum violent. 2. The Center has been operating in Shalimar for 17 years. The Center has conducted more than 10,000 monitored exchanges and scheduled over 17,000 supervised visits without one serious incident. The Center meets and exceeds the Minimum Standards outlined by the FCSC's Model Court Subcommittee and approved by the Florida Supreme Court. The Center is a member of the Supervised Visitation Network, with the Executive Director serving as a member of the Board of Directors. The Center is also active in the Florida Chapter of the Supervised Visitation Network, with the Executive Director serving as current board member and past president. The ultimate goal of the Center is to provide a safe and nurturing site for children to visit without fear of revictimization. A market survey was not conducted due fact that the services provided by the Ben Gordon, Jr. Family Visitation Center are unique and one-of-a-kind. There are no other businesses in the area which provides these services 3. The contract period will be from October 1, 2014 to September 30, 2015. The Center has always been timely with filing the appropriate Financial and Performance Reports, Should the Center be delinquent in meeting the due dates, they will be contacted in order to reinforce the need to have their reports filed, In the event the Center cannot carry out the services of this grant, the grant funding will be transferred to the ECCAC to provide counseling services to child victims of abuse and/or neglect. 4. There services provided by the Center are unique and one-of-a-kind. There are no other businesses in the area which provides these services. 5. The Center serves all chitdren of Okaloosa County who are exposed to family violence from infants to 18 years old and all victims of domestic violence without regard to age or gender. FDLE JAG Grant Application Package Sole Source Form Page 2 of 3 Rule Reference 11D-9.006 OCIG-011 (Rev, May 2012) eee SOLE SOURCE JUSTIFICATION FOR SERVICES AND EQUIPMENT REQUEST FOR APPROVAL FORM Florida Department of Law Enforcement Edward Byme Memorial Justice Assistance Grant Program The Center meets and exceeds the Minimum Standards outlined by the FCSC's Model Court Subcommittee and approved by the Florida Supreme Court. The Center's purpose is to protect children by enforcing child abuse and neglect laws, including laws protecting against child sexual abuse, and promoting programs designed to prevent child abuse and neglect. 6, It is of the upmost importance for the safety and well-being of child victim's in Okaloosa County that the Center be utilized for supervised visitations and/or monitored exchanges. The Center provides a safe and nurturing site for children to visit without fear of re-victimization, The Center has conducted more than 10,000 monitored exchanges and scheduled over 17,000 supervised visits without one serious incident. 7. Tha Center is not excluded or debarred and was not involved in the development of the procurement of funding. FDLE JAG Grant Application Package . Sole Source Form Jofs Rule Reference 111D-9,006 OCJG-011 (Rev, May 2012) ecauanianeaenttetas maranoiantameaesaaeat CERTIFICATION FORM Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements Please read carefully the Instructions (see below) and then complete Section A or Section B or Section C, not all three, Recipient’s Name: Okaloosa County Board of County Commissionars _| DUNS Number: 613277649 Address: 1804 Lewia Turner Boulevard, Ste 206 Fort Walton Beach, FL 32847 Grant Title: Family Violence Prevention Project | Grant Number: 2015-JAGC-2413 I Award Amount: $20,543 Name and Title of Contact Person: Catherine A. White, Drug Court Manager Telephone Number: (850) 595-3056 E-Mail Address: Cathy. White@ficourts1.gov Section A—Declarstion Claiming;Complete Exemption from ‘the EEOP Requirement Please check all. ‘the following boxes ihat apply: O Recipient has less than fifty employees, 0 Resipient i is ail Indian tribe. “ © Recipient is a medical institution, c Recipient is a nonprofit organization, G Recipient is an educational institiifion. 1 Recipient's receiving an award Jess than $25,000. lL : 2 : [responsiblé official], certify that i : : =. [recipient] is not required to. ‘prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R § 42.302. . I further certify that [recipient] will comply with applicable federal civil rights laws. that prohibit discrimination 1 in 5 Gaploynibnt and in the delivery of services. } Print or or Type Wane and Fille oe Signature _ 7 ta Date elle cae oe wh td Bt te Section B—Declaration Claiming Txemption from the EEOP Submission Requirement and Certifying That an EEOP Is on File for Review Ifa recipient agency has fifty or more employees and is receiving a single award or subaward of $25,000 or more, but less than $500,000, then the recipient agency does not have to submit an EEOP to the OCR for review as long as it certifies the following (42 CFR. § 42,305): I, Charles K, Windes, Jr, {responsible official], certify that Okaloosa County Board of County Commissioners [recipient], which has fifly or more employees and is receiving a single award or subaward for $25,000 or more, but Jess than $500,000, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E. I further certify that within the last twenty-four months, the proper authority has formulated and signed into effect the EEOP and, as required by applicable federal law, it ig available for review by the public, employees, the appropriate state planning agency, and the Office for Civil Rights, Office of Justice Programs, U.S, Department of Justice. The EEOP is on file at the following office: Okaloosa County Human Resources {organization}, 601-8 Peadl Streat, Crestview, FL_ 92536 [address], Charles K. Windas, Ji. Chairman tA Print or Type Name and Title a recigijent agency y has ait ay or more employees and is receiving a single award or subaward of 8 $500,000 or more, then the recipient agency must send an ‘BEOP Udlization Report to the OCR for review. . : I, . = hs . _ a ‘ ‘_ [responsible. official}, certify that [recipient], -whicli has fifty or more employees and is yeceiving a single award of $500, 000 or more, has formulated an EEOP in ‘accordance with 28 CFR pt. 42, subpt. E, and sent it for review on : {date} to the Office for Civil Rights ffice of Justice Programs, U.S, Department of Justice. - Print or po Naas and Tile Signature 7 . Date, OMB Approval No. 1121-0340 Expiration Date: 05/31/14 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Section 6: Signatures In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duty authorized officers on the date, month and year set out below, Corrections on this page, including Strikeovers, whiteout,