Okaloosa County School Board — Workshop Meeting, November 5, 2015 — reading text

Public Content The District received its third Voucher for Impact Aid Section 8003 Payments dated August 27, 2015, in the amount of $218,115.12 for the 2013 Claiming Year (Claim Filed January 2012). The charter schools have made a request to receive Federal Impact Aid funds for eligible students attending charter schools during the 2013 claiming year. The calculation for the 2013 claiming year is based on the number of eligible student cards submitted during the 2011-2012 school year. The payments to these schools are as follows: • Okaloosa Academy - $195.00 • NWFSC Collegiate High School - $1,067.00 • Liza Jackson Preparatory School - $5,058.00 • AMIKids - Emerald Coast - $31.00 File Attachments Agenda - Fed Impact Aid 2013 Pmt 3 11092015.pdf (123 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Recommendation to Surplus and Donate an out of service 1990 International School Bus to the Okaloosa County Sheriff's Office for training purpose, presented by Jay McInnis, Program Director of Transportation, and recommended by the Superintendent for approval. Meeting : Nov 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the surplus and donation of an out of service 1990 IHC, Blue Bird school bus, Vin#IHVBBNDNOLH286762, to the Okaloosa County Sheriff's Office for training purposes. Public Content Recommend the donation of an out of service 1990 IHC, Blue Bird school bus, VIN#IHVBBNDNOLH286762, to the Okaloosa County Sheriff's Department for training purposes. File Attachments OCSO Request for Donation of Bus.pdf (40 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Tag-On Bid Renewal: 12- F-214 Ramp Systems and Stair Systems Bid, presented by Vince Windham, Program  Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2353 Portable Repairs & Relocations Recommended Action : Motion to approve the renewal of tag-on bid #12- F-214 Ramp Systems and Stair Systems, a fixed price bid to be used on an as needed basis, through School District of Clay County. Public Content Request approval of the tag-on bid renewal of #12-F-214 Ramp Systems and Stair Systems, a fixed price bid to be used on an as needed basis, through School District of Clay County. The awarded vendor is G & A Manufacturing and the funding will be paid from Capital funds, project 2353 Portable Repairs & Relocations. The renewal contract is effective December 18, 2015 through December 15, 2016. A copy of the renewal documentation is attached. For additional information, please contact Steve Bolton, Program Director of Maintenance at (850) 689-7159. File Attachments 12-F-214 RENEWAL DOC.pdf (111 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Tag-On Bid: RFP 14-36 USDA Commodity Processing Services, presented by Vince Windham, Program Director, and recommended by the Superintendent for approval. Meeting : Nov 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve tagging on to RFP 14-36 USDA Commodity Processing Services through Alachua County, FL to process bulk USDA commodity foods. Public Content Request approval to tag on with RFP 14-36 USDA Commodity Processing Services through Alachua County, FL to process bulk USDA commodity foods, based on fixed pricing from multiple vendors and will be used on an as needed basis. Funding will be deducted from School Food Service's State of FL Commodity Allocations Account. The contract expires May 31, 2016. A copy of the award tabulation is attached. For additional information, please contact Rick Norris, Program Director, School Food Service at (850) 301-3020. File Attachments RFP_14-36_BID_TABULATION.pdf (3,942 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Exempted Purchase: Earth Networks, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $11,618.82 Budgeted : Yes Budget Source : Capital Funds, Project 5366 Lightening Safety Equipment Recommended Action : Motion to approve the purchase from Earth Networks in the amount of $11,618.82 for additional Weatherbug Outdoor Alerting Systems for Pryor and Ruckel Middle Schools. Public Content Request approval of the purchase from Earth Networks in the amount of $11,618.82 for additional WeatherBug Outdoor Alerting Systems for Pryor and Ruckel Middle Schools. The original quote, which was School Board approved September 14, 2015, included installation of the lightening protection system at eleven (11) campuses, excluding Pryor, Davidson and Ruckel Middle Schools. It has been determined separate systems will be necessary at Pryor and Ruckel. With the addition of the two (2) schools, the annual fee for StreamerRT; Lx Alert Feeds beginning year 2, will increase $2,000 for a total of $13,000. Funds will be paid from capital, project 5366 Lightening Safety Equipment. The contract is effective September 15, 2015 through September 14, 2016. The entire purchase is exempt through 6A-1.012(11)(d). A copy of the agreement is attached. For additional information, please contact Nick Kootsouradis, Assistant Superintendent, School Operations (850) 689-7117. File Attachments EARTH NETWORKS.pdf (49 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Multi-Year Lease Agreement: MailFinance, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $17,325.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the multi- year lease agreement with MailFinance to provide two (2) Pressure Sealers. Public Content Request approval of the multi-year lease agreement with MailFinance to provide two (2) Pressure Sealers. This is a sixty-three (63) month lease at a cost of $275 per month, for a total contract amount of $17,325. Funding will be paid from Finance Department Discretionary budget and a copy of the agreement is attached. The contract is effective November 10, 2015 through February 9, 2021. For additional information, please contact Melissa O'Malley, Director, Accounting and Financial Services at (850) 833-5818. File Attachments MAILFINANCE LEASE AGREEMENT.pdf (116 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject