Okaloosa County School Board — Workshop Meeting, March 23, 2026 — reading text

by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 23, 2026 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content File Attachments Board Bills Summary 03.23.2026.pdf (65 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 23, 2026 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,970.82 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2026-03-23.pdf (115 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Payroll Warrant Register and Accounts Payable Warrant Register totaling $34,150,357.64; Self-Health Insurance Claims and Fees totaling $2,633,495.32; and Bank Transfers totaling $0.00 for February 2026, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 23, 2026 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $34,150,357.64, Self- Health Insurance Claims and Fees in the amount of $2,633,495.32, and Bank Transfers in the amount of $0.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $34,150,357.64; Self- Health Insurance Claims and Fees totaling $2,633,495.32; and Bank Transfers totaling $0.00 for February 2026 are being presented to the School Board. File Attachments 08 - MIS 3478 - Warrant Register - February 2026.pdf (91 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Payroll Calendars for Fiscal Year 2026-2027, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 23, 2026 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Payroll Calendars for Fiscal Year 2026-2027. Public Content Florida School Districts are required to comply with Florida Statutes 1011.60(3)(b) which specifies that “all personnel shall be paid in accordance with payroll period schedules adopted by the School Board and included in the official salary schedule in order to participate in the Florida Education Finance Program.” Fiscal Year 2026-2027 payroll calendars are based on the school calendar which was approved by the School Board at the June 23, 2025, School Board Meeting. File Attachments Proposed Payroll Calendars FY 26-27.pdf (116 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Renewal of ITB 20-12 Door Replacement & Repair-District Wide Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 23, 2026 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds As Available Recommended Action : Motion to approve the renewal of ITB 20-12 Door Replacement & Repair- District Wide Bid, effective April 14, 2026, through April 13, 2027. Public Content Request approval to renew ITB 20-12 Door Replacement & Repair-District Wide Bid. The awarded vendor is Anchor Door & Hardwood, LLC. and the bid will be used as needed, based on fixed awarded pricing, and will be paid from Capital Funds as available. The contract is effective April 14, 2026, through April 13, 2027, and copies of the renewal documents are attached. For additional information, please contact Robert McElory, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS-ITB 20-12.pdf (172 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Exempted Purchase Over $50,000: TransFinder, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 23, 2026 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $242,910.00 Budgeted : Yes Budget Source : Capital 1.50 Mill & General Funds, Project 5399 Bus Video Management System Recommended Action : Motion to approve purchase of TransFinder hardware and licenses Public Content Request approval to purchase TransFinder hardware and license. The contact is for two (2) years. Year 1 is effective July 1, 2026, through June 30, 2027, in the amount of $242,910.00. This covers the initial hardware and installation which will be funded with Capital 1.50 Mill ($232,110) and the software which will be funded with General ($10,800). Year 2 is effective July 1, 2027, through June 30, 2028, in the amount of $75,000.00. Year 2 pays for the software, maintenance, and cellular data and will be funded with General. The total contract amount is $317,910.00. Only Year 1 allocation is shown above. The purchase is exempt under 6A-1.012(11)(b). Contract documents are attached. For additional information, please contact Ryan Gore, Director, Transportation, at (850) 689-7303 File Attachments TRANSFINDER QUOTE.pdf (969 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Proposed School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for Fiscal Year 2026-2027 presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 23, 2026 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted