Okaloosa County School Board — Workshop Meeting, May 5, 2016 — reading text

Sandy Arteaga, Title I Specialist and Title X Liaison, and recommended by the Superintendent for approval. Meeting : May 5, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $52,250.00 Budgeted : No Budget Source : Title X Recommended Action : Motion to approve the grant application for Year 2 of the Title X, Part C, Education for Homeless Children and Youth Project 2015-2018. Public Content The district was awarded the Title X, Part C Education for Homeless Children and Youth Project grant for the three-year period extending from July 1, 2015 through June 30, 2018. The state requires a submittal of the Title X Grant Application for district receipt of the funds for each year the grant is awarded. This application is effective July 1, 2016 - June 30, 2017. Funds from this grant provides assistance to students who are eligible and identified as homeless. Grant funds provide supplies, books, transportation from homeless shelters or anywhere to their school of origin, etc. File Attachments HEP_OkaloosaCountyDistrictSchoolBoard_2015-2018_Year_2 (1) (002).pdf (557 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : May 5, 2016 - Workshop Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Shared Savings - Jacobs/ L-3 Capital Outlay Program 5 Task Orders 1, 2, 5 & 6 Meeting : May 5, 2016 - Workshop Meeting Type : Action Preferred Date : May 09, 2016 Absolute Date : May 09, 2016 Fiscal Impact : Yes Dollar Amount : $345,000.00 Budgeted : No Budget Source : Capital Outlay Funds Recommended Action : Approve shared savings from Capital Outlay Program 5 Task Orders 1, 2, 5 & 6 in the amount of $575,000. The District will receive 60% or $345,000 and Jacobs/L-3 will recieve 40% or $230,000; authorize the District to use the $345,000 in shared savings to fund Program 5 Task Order 13 GMP for Okaloosa Technical College and CHOICE High School and Edwins Elementary School Roof Replacement. Public Content Combined Jacobs/L-3 District Shared Shared Shared Task Change Savings Savings Savings Order Order Amount - Amount - 40% Amount - 60% 100% 1 1 $50,772.89 $76,126.34 $126,932.23 2 1 124,225.52 186,338.29 310,563.81 5 1 12,334.88 18,502.31 30,837.19 6 1 42,666.71 64,000.06 106,666.77 Total $230,000.00 $345,000.00 $575,000.00 Finance has reviewed the proposed shared savings and agrees with the amount. The District's portion of the shared savings will be used to fund the proposed roof replacements at Okaloosa Technical College and CHOICE High School and Edwins Elementary School, Program 5 Task Orders 1, 2, 5 & 6. File Attachments Shared Savings - 4-29-16.xlsx (11 KB) Shared Savings 5-9-16.pdf (395 KB) 9. Construction Program/Owner's Representative's Business Subject : 9.2 Program No. 5, Task Order No. 13, GMP for Okaloosa Technical College and CHOICE High School and Edwins Elementary School Roof Replacement Projects, presented by Steve Bolton, Director of Facilities Planning & Maintenance and recommended by the Superintendent for approval. Meeting : May 5, 2016 - Workshop Meeting Type : Action Preferred Date : May 09, 2016 Absolute Date : May 09, 2016 Recommended Action : Motion to approve the GMP for Program 5, Task Order No. 13, Roof Replacement Projects, Okaloosa Technical College and CHOICE High School and Edwins Elementary School, in the amount of $345,285.00, and send the Notice to Proceed. Public Content OKALOOSA TECHNICAL COLLEGE AND CHOICE HIGH SCHOOL AND EDWINS ELEMENTARY ROOF REPLACEMENT PROJECTS Okaloosa Technical College and CHOICE High School Building 21 Carpentry Shop Roof - This project consists of the tear off and replacement of the existing Carpentry Shop Roof. There are approximately 65 squares of existing asphalt built-up roofing with gravel ballast. The new roof will be the District Standard Modified Bitumen roofing system with Poly-isocyanurate insulation and all required metal flashings and gutters. Edwins Elementary Building 2 Kitchen Roof - This project consists of the tear off and replacement of the existing Kitchen Roof. There are approximately 20 squares of existing asphalt built-up roofing with gravel ballast covered by foam roofing material. The new roof will be the District Standard Modified Bitumen roofing system with Poly-isocyanurate insulation and all required metal flashings and gutters. File Attachments TO#13 GMP OTC & Choice High School and Edwins ES Roof Replacement Projects & Comparison Spreadsheet.pdf (265 KB) TO#13 GMP Faithful + Gould Validation Letter and Comparison Spreadsheet.pdf (54 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : May 5, 2016 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests Meeting : May 5, 2016 - Workshop Meeting Type : Information File Attachments 5-9-2016 Student Trip Requests.pdf (3,681 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : May 5, 2016 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Appointments to the Okaloosa County Value Adjustment Board Meeting : May 5, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of a school board member, an alternate, and a business representative to the Okaloosa County Value Adjustment Board. Public Content The Board is requested annually to appoint a school board member and one community business person to serve on the Okaloosa County Value Adjustment Board. The Value Adjustment Board cannot meet without a school board representative present; therefore, it is requested that an alternate school board member be appointment. Current representatives are: Melissa Thrush, Lamar White (alternate), and Gloria Frazier (citizen) File Attachments VAB Memo.pdf (11 KB) 13. Board Members' Announcements/Request for Information Subject : 13.2 Board Members' Announcements/Request for Information Meeting : May 5, 2016 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. File Attachments Journal of Sleep; Article Feb 2016.pdf (6,660 KB) 14. Adjournment Subject :