Okaloosa County School Board — Workshop Meeting, May 5, 2016 — reading text

into with TSACG in November of Current Contract 2010. Provided for reference only. This extended the agreement for 2015-16 and amended Executed Ext Letter the fee from $5.73 to $5.76. Provided for reference only. File Attachments Okaloosa County School District FL Amended PAA_from_Contract_4 8 16 AN (002).pdf (106 KB) Okaloosa County FL_Current Contract 11-2010 (002).pdf (4,550 KB) OCSD Executed Ext Letter 2015-2016.pdf (26 KB) Okaloosa County School District FL Notice to District 4 13 16.pdf (617 KB) Okaloosa County School District _FL Exhibit C Amendment_4 13 16 (002).pdf (82 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 ITB 16-06 Painting Services Multiple Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 5, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funding varies per school, see attached spreadsheet Recommended Action : Motion to approve committees recommendation to award ITB 16-06 Painting Services Multiple Schools to multiple vendors. Public Content Request approval of committee's recommendation to award ITB 16-06 Painting Services Multiple Schools to multiple vendors. Funding varies per school. Copies of the award tabulation and funding spreadsheet are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support at (850) 689-7159. File Attachments ITB_16-06.pdf (124 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Renewal of ITB 13-09 Carpet & Tile Bid-District Wide, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : May 5, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the renewal of ITB 13-09 Carpet & Tile Bid-District Wide, based on fixed pricing. Public Content Request approval to renew the award of ITB 13-09 Carpet & Tile Bid-District Wide, based on fixed prices. The Primary Service Provider is The Flooring Authority and the Secondary Service Provider is Carpet City. The bid is used on an as needed basis and the effective dates of the contract are June 11, 2016 through June 10, 2017. A copy of the original award tabulation (2013) and approved price increase (2015) are attached. For additional information, please contact Steve Bolton, Director of Facilities Planning and Maintenance Support at (850) 689-7159. File Attachments RENEWAL OF ITB 13-B09.pdf (497 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Renewal of Tag-On Bid: ITN 9-13-G Copiers, Printers and Multi-Functional Printers, presented by Vince Windham, Program Director, Purchasing,  and recommended by the Superintendent for approval. Meeting : May 5, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the renewal of Tag-On Bid ITN 9-13-G Copiers, Printers and Multi-Functional Printers through University of South Florida, based on fixed pricing, for district wide use on an as needed basis. Public Content Request approval to renew Tag-On Bid ITN 9-13-G Copiers, Printers and Multi-Functional Printers through University of South Florida, based on fixed pricing, for district wide use on an as needed basis. Funding will vary. The contract is effective until April 7, 2017. A copy of the renewal document is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments Renewal ITN 9-13-G.pdf (237 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Renewal of Tag-On Bid: ITB-15009-EST Cosmetology Equipment and Related  Supplies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 5, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the renewal of tag-on bid through Hillsborough County Public Schools, ITB-15009-EST Cosmetology Equipment and Related Supplies. Public Content Request approval to renew tag-on bid through Hillsborough County Public Schools, ITB-15009-EST Cosmetology Equipment and Related Supplies, based on fixed pricing from multiple vendors. The bid will be used on an as needed basis and funding will vary. The contract is effective until April 22, 2017. Copies of the vendor renewal letters and original tabulation are attached. For additional information, please contact Patti Bonezzi, Program Director, Career & Technical Education at (850) 833-5852. File Attachments RENEWAL OF ITB 15009-2016-17.pdf (883 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.13 Tag-On Bid Purchase: Trane, presented by Vince Windham, Program Director, Purchasing, and reocmmended by the Superintendent for approval. Meeting : May 5, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $44,802.00 Budgeted : Yes Budget Source : Capital Funds, Project 0319 District Wide - HVAC Replacement Recommended Action : Motion to approve the purchase of a Rooftop Cooling & Heating Unit in the amount of $44,802 from Trane for Richbourg School. Public Content Request approval to purchase a Rooftop Cooling & Heating Unit from Trane in the amount of $44,802 for Richbourg School. The purchase is made through US Communities Contract #15-JLP-023. Funds will be paid from Capital, Project 0319 District Wide - HVAC Replacement. A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support at (850) 689-7159. File Attachments TRANE QUOTE.pdf (67 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Surplus and Return Outdated AED (Automated External Defibrillators) Training Devices, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : May 5, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 25, 2016 Absolute Date :