Okaloosa County School Board — Workshop Meeting, May 5, 2016 — reading text

$9,250.80 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Antioch Elementary School to install single entry security access in the amount of $ 9,250.80. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Antioch Elementary School to install single entry security access in the amount of $ 9,250.80. File Attachments Antioch single entry access quote.pdf (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 5 School Board Member Capital Outlay Funds to Elliott Point Elementary School to install single entry security access in the amount of $9,250.80, presented by Melissa Thrush and recommended by the Superintendent for approval. Meeting : May 5, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,250.80 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Elliott Point Elementary School to install single entry security access in the amount of $9,250.80. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Elliott Point Elementary School to install single entry security access in the amount of $9,250.80 File Attachments Elliott Point ES single entry access quote.pdf (63 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 4 School Board Member Capital Outlay Funds to Walker Elementary School for office flooring in the amount of $7,500.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : May 5, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,500.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Walker Elementary School for office flooring in the amount of $7,500.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Walker Elementary School for office flooring in the amount of $7,500.00. The remaining cost will be paid by the school. File Attachments Walker Elementary Office Flooring.pdf (301 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : May 5, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 5-9-16.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Proposed School Operational Support Staffing Grid and School Supplement  Grid - Discretionary Budget for fiscal year 2016-2017, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 5, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $83,493.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for fiscal year 2016-2017. Public Content The School Board approved, in fiscal year 2014-2015, a change in school budget allocation methodologies. The District transitioned from a "Site Based Budget Model" to a "Centralized Hybrid Budget Model". The School Board asked the Superintendent to monitor the functionality and practicality of the approved staffing plan and make any necessary recommended changes to the plan annually. The proposed staffing plan for fiscal year 2016-2017 is attached, and recommended modifications are highlighted in blue. The net fiscal impact will be incorporated within the Preliminary and Tentative Budget for fiscal year 2016-2017 which will be presented to the School Board in July 2016. The estimated increase in cost will be offset through a combination of budget reductions in other components of the District budget and any new state revenue available. The school supplement standards are also being submitted for approval by the School Board. The grid indicates the number of supplemental positions based on school level, any variations are noted at the bottom. File Attachments School Supplements Grid FY 2017 2016-04-26.pdf (94 KB) School Staffing Grid FY 2017 2016-04-26.pdf (134 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Amended Agreement with TSA Consulting Group for Administrative Service of OCSD 403(b)/457(b) Plans, presented by Russ Frakes, Risk Management Specialist, and recommended by the Superintendent for approval. Meeting : May 5, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : May 09, 2016 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the amended Agreement with TSA Consulting Group for Administrative Service of OCSD 403(b)/457(b) Plans. Public Content TSA Consulting Group has presented the attached documents to extend the agreement with Okaloosa County School District for the administration of the 403(b)/457(b) program. The attached notice describes changes to the agreement that will result in an approximate savings of 29% in administrative fees paid by the District. The attached documents include: Document Description  Provides an overview of the amendments to the renewal Notice to District agreement. Discloses the Plan Administrative Fee Schedule – the fees paid to TSACG by the investment providers. This Amended PAA from Contract fee has increased from $12/year/participant to $18/year/ participant but is not paid by OCSD. Shows the fee schedule amendment that changes the Exhibit C Amendment OCSD paid fee from $5.67/employee to $4.08/employee. The agreement entered