Okaloosa County BOCC — July 15, 2015 — Growth Management Department FY 16 Budget Overview — reading text

MEASURES Actual Approved Proposed Performance Measures FY13/14 FY14/15 FY15/16 Full-time Equivalent (FTE) – does not include Transit and Grants Positions Planning Manager (PM) 1 1 1 Planning Coordinator (PC) 1 1 1 Planner III (P-3) 2 2 2 Input GIS Planner/Analyst (GIS) 1 1 1 Positions Shared with Enterprise Fund Growth Management Director 1 1 1 Fiscal Coordinator 1 1 1 Administrative Assistant II (AA) 2 2 2 Comprehensive Plan Text amendments 0 0 1 Large-scale map amendments 3 2 2 Small-scale map amendments 8 5 8 Planning Commission meetings 7 7 10 DRI Changes 1 1 1 Land Development Code Output Change to zoning map 8 10 10 Development order reviews 30 20 25 Site Plan Reviews 30 20 30 Subdivision Review 4 7 10 Administrative Adjustments 8 8 10 Lot Splits 37 30 35 Landscaping Reviews 25 20 25 Alcohol Reviews 44 40 45 Consistency Letters 11 23 30 Temporary Use Review 19 7 15 (Performance measures, continued) Board of Adjustment Variances 3 0 5 Special exceptions 0 0 0 Appeals 0 0 0 National Flood Insurance Program Elevation certificates reviewed 388 300 350 Maintain least staff cost per taxpayer budget 1/$88,380 1/$94,024 1/$100,023 dollar (budget divided by number of staff) Achieve shortest development review time in Yes, 120 Yes, 120 Yes, 120 region days days days Continue participation in NFIP Total Number of Flood Policies 11987 11726 11,800 Total Premiums in Flood Zones 5,289,266 5,524,550 TBD Avg. Policy Premium (All Zones) 437 464 TBD Savings Per Policy in SFHA 183 195 Minimum of 195 Yes, Class Yes, Class Maintain and improve CRS rating Yes, Class 5 5 5  Code Enforcement Division • The Code Enforcement Division protects the health, safety, and quality of life of Okaloosa County’s residents and visitors by ensuring compliance with the Land Development Code and other ordinances adopted by the Board of County Commissioners, enforcing licensing and other legal requirements associated with the contracting and building trades, and processing building code violations in conjunction with the Building Official through appropriate boards and authorities. • The Code Enforcement Division provides administrative and professional service to the Code Enforcement Board as well as the Construction, Mechanical, Plumbing, and Electrical competency boards. Through Interlocal Agreements between the Board of County Commissioners and their respective city councils, the Code Enforcement Division also administers competency board cases (in conjunction with the County Building Official) for the City of Mary Esther and the City of Destin. PROGRAM GOAL: To protect the health, safety, and quality of life of Okaloosa County’s residents and visitors by providing effective, timely, and professional enforcement of County Codes and state laws. KEY OBJECTIVES: 1. Investigate complaints of code and ordinance violations within 24 hours or next working day on weekends or holidays. 2. Work with contractors and property owners to achieve compliance with codes and ordinances. 3. Effectively coordinate investigations with other County departments, the Sheriff’s office, as well as state and federal agencies as applicable. 4. Investigate reports of unlicensed contracting, in conjunction with the Florida Department of Business and Professional Regulation, if necessary. 5. Organize community clean ups. 6. Institute the use of citizen volunteers as an auxiliary for administrative functions. 7. Increase public awareness of code requirements through public service announcements, informational flyers, and other avenues as appropriate. ACCOMPLISHMENTS: • Initiated 4 proactive area sweeps • Initiated and administered 4 community clean ups • Re-wrote Code Enforcement provisions of County Code and created first-ever property maintenance provisions both approved by Code Enforcement Board EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel $100,736 $105,216 $139,240 $147,439 $8,305 6.0% Services Operating $17,636 $16,546 $29,013 $29,645 $632 2.2% Expenses Capital Outlay $0 $0 $21,000 $24,000 $3,000 14.3% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $26,808 $26,271 -537 -2.0% Total $118,372 $121,762 $216,061 $227,461 $11,400 5.3% HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 3 3 3 4 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 3 3 3 4 Performance Measures Actual Approved Proposed Performance Measures FY13/14 FY14/15 FY15/16 FTEs 3 4 4 Supervisor/Manager 1 1 1 Officers 2 3 3 Number of complaints of alleged code violations 2,500 2,380 2,390 investigated Number of contractor licensing investigations (includes unlicensed contracting as well as contractor 320 347 350 misconduct) Number of cases prosecuted to Code Enforcement 5 6 5 Board or Court Number of cases presented to contractor licensing 6 3 5 boards Number of community clean ups 4 4 4 Number of lien/code violation public record requests 470 780 710 Citations Issued 12 5 8 Number of cases per Code Enforcement Official 833 793 796 Number of cases resolved without necessitating 2,489 2,371 2,380 Board action Restitution to victims $3,750 $15, 000 No Estimate Total fines and fees recovered $1,175 $2,700 No Estimate  Transit and Grants • The Transit and Grants Section of the Planning Division serves as the Community Transportation Coordinator as required by Section 427.011 of the Florida Statues and manages in excess of $8 million in state and Federal grants funds through which both paratransit and fixed route services are provided. • The Transit and Grants Section is also responsible for oversight of the $3.2 million Neighborhood Stabilization Program (NSP) which provides housing to low to moderate income households, as well as the State Housing Initiatives Partnership (SHIP) program which also addresses affordable housing. In addition to transit and housing programs, this section administers the County Safe Havens (domestic violence) grants program, and assists with the administration of Community Development Block and other grants as they become available. PROGRAM GOAL: The goal of the Transit and Grants Section is to maximize the procurement and use of state, federal and other grants in order to: 1. Provide the most affordable possible public transportation to citizens of Okaloosa County through the most cost-effective mix of fixed route and paratransit services; 2. Transfer as many paratransit users as possible to the system of fixed routes 3. Supplement County funds used for infrastructure; 4. Enable the provision of affordable housing to economically challenged households; 5. Provide grant administration assistance to other County departments and agencies. KEY OBJECTIVES: • Serve as the Community Transportation Coordinator (CTC) for Okaloosa County. This entails grant compliance monitoring and administration of grant funding for Federal Transit Administration, Florida Department of Transportation, Commission for the Transportation Disadvantaged, Medicaid, and other agencies • Work with newly formed Transit Cooperative to provide opportunity for municipal participation in Improving transit system • Continue