Okaloosa County BOCC — July 15, 2015 — Growth Management Department FY 16 Budget Overview — reading text

Growth Management Department FY 15 Budget Overview  Inspections Division • Statutorily charged with enforcing the Florida Building Codes (Building, Mechanical, Plumbing, Residential), National Electrical Code, and Fire Codes • Provides building permit review and inspection services throughout unincorporated Okaloosa County as well as the City of Mary Esther, Town of Shalimar, Town of Cinco Bayou, and City of Laurel Hill. • The Division provides Fire/Life Safety reviews for all the independent fire districts north of Eglin Air Force Base • Enterprise Fund supported by Permit and Inspection Fees PROGRAM GOAL: Inspections Division’s is responsible to protect the public health and safety by ensuring that all regulated construction activities meet or exceed the requirements of the Building and Fire/Life Safety codes while providing customer-friendly service to the development industry by ensuring that building permit reviews and inspections are carried out in a timely, uniform manner and operate independently of the County General Fund. KEY OBJECTIVES: • Maintain staffing sufficient to meet the following levels of service: Ø Inspections performed the next business day for any inspection requested by midnight of the preceding day. Ø Provide twice-per-week (Tuesdays and Thursdays) walk-through review of single- family residences, renovations, additions, pools, and accessory structures. Ø Provide plans review within time-frames specified by the Florida Statute Ø Maintain ability to respond in times of natural disaster. Ø Maintain an ISO rating of 4 or better • Maintain revenues and reduce costs where possible to enable the Division to function without subsidy. • Replace fax permitting with on-line permitting for permits current issued by fax (with IS) • Develop voice transcription-based inspections results to reduce paperwork and increase efficiency (with IS). • Generate system postcard notice to contractors when permits are 6 months and 1 day old for payment reminder and schedule inspections (with IS). • Online reports that customers can query on their own to lessen public requests for staff. • Compared to Fiscal Year 14, overall year-to-date (Oct 1 2014 through July 3, 2015) building permit activity has increased by roughly 10% (5,634 vs 6,140) and single family permits have increased from 226 to 293 comparing the same time periods • Revenue as of July 3, 2015 is $1,354,697.36 which is $183,519.49 more than revenue as of this time last year • As of July 3, 2015, the Inspections Enterprise Fund is $201,343.62 ahead of actual costs, and has made just over 83% of FY 15 Budget ($1,615,9165) which includes general fund cost allocation • Enterprise Fund has paid general fund cost allocation for FY 12, 13, and 14, is paying FY 15, and has paid back $450,000 of prior years’ subsidies. EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services $1,037,678 $1,047,915 $1,083,602 $1,109,766 $26,164 2.40% Operating Expenses $536,140 $480,708 $405,167 $454,162 $48,995 12.1% Capital Outlay $0 $9,876 $26,000 $60,000 $34,000 130.7% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $101,147 $252.575 $151,428 149.7% Total $1,573,818 $1,538,499 $1,615,916 $1,876,503 $260,587 16.1% ACCOMPLISHMENTS: § Co-sponsored with BIA training session to enable contractors and Inspections staff to receive continuing education credits § Upgraded permitting software (with IS) § Improved General Liability Insurance Certificates requirements. § Implemented credit card payment system HISTORICAL STAFFING SUMMARY Category FY13 FY14 FY15 FY16 Full-time Administrative & Support 6 6 6 6 Full-time Management & Professional 10 10 10 10 Full-time Operations & Trades 4 4 4 4 Total 20 20 20 20 These figures include eight (8) positions jointly funded with Planning (4) and Code Enforcement (4) divisions PERFORMANCE MEASURES: Actual Approved Proposed FY14 FY15 FY16 FTEs 12 12 12 Input Office Locations 2 2 2 Number of building permits issued 9,012 8,712 8,862 Number of Building Plans Examinations 1,321 1,410 1,365 Number of fax permits issued (this is a subset of the 2,779 2,698 2,500 total number of permits) Output Number of licenses issued 567 586 550 Number of trade board meetings 20 15 20 Number of Public Records Requests 756 1,080 1,200 Number of Fire Plans Reviews 60 37 50 Number of Fire Inspections 1,941 2,230 2,000 Inspections per Inspector per day 19 10 12 Efficiency Plans Examinations per examiner/day 6 6 6 Number of permits issued per tech per day 10.24 9.9 10.07 Insurance Services Organization (ISO) Rating of Building Code Enforcement Effectiveness (ISO is a company hired by insurance companies to 4 4 4 rate the effectiveness regulatory agencies. The ISO uses a scale of 1 to 10 with 10 being worst and 1 being best.)  Planning Division • Develops and administers statutorily-mandated Comprehensive Plan and implementing land development code. • Reviews development order, variance, special exception, and administrative adjustment applications for consistency with Comprehensive Plan, land development code, and Okaloosa Island Covenants . • Coordinates the County’s floodplain management program as required by participation National Flood Insurance Program (NFIP). There are approximately 11,700 active flood insurance policies in the County with a premium value of roughly 5.5 million. • Coordination of the Countywide (County and municipality) Local Mitigation Strategy which is a federal mandate requiring all local governments to develop hazard mitigation plans as a condition of receiving federal mitigation project grants under the pre- and post-disaster hazard mitigation grant programs. • Coordinates the County’s participation in the NFIP Community Rating System which provides a 25% savings for flood insurance policy holders within floodplains, and 10% discount for flood insurance policy holders outside of floodplains. PROGRAM GOAL: 1. To develop and implement short, medium, and long-range land use planning strategies, including associated regulatory programs, that ensure the County’s long term economic vitality, environmental health, and quality of life consistent with state land use legislation. 2. Implement a streamlined and efficient development review process that does not include unnecessary steps or superfluous requirements. 3. Enhance the ability of Eglin Air Force Base, the Eglin Reservation, and Hurlburt Field to maintain and expand their military missions. 4. Maintain favorable insurance rates through continued participation in the NFIP Community Rating System KEY OBJECTIVES: 1. Continue to improve the County’s Land Development Code. 2. Continue implementation of the 2009 Eglin Joint Land Use Study (JLUS). 3. Work with the Military Sustainability Partnership to identify opportunities to enhance the utility of the area’s military installations through shared use of resources, as feasible. 4. Continue implementation of the National Flood Insurance Program Community Rating System and maintain NFIP/CRS rating of 5 5. Continue coordination of Local Mitigation Strategy and Comprehensive Plan committee ACCOMPLISHMENTS : • Provided support to EDC/Gulf Power pre-certification for Bob Sikes Airport • Improved development project tracking system available on-line so that applicants, owners, and engineers can track the progress and status of development projects. • Provided staff support including agendas, staff reports, minutes, etc. to Planning Commission, Board of Adjustment, construction licensing boards, and other committees • Successfully coordinated CRS/Floodplain management review • Coordinated expedited permitting for expanding business in Bob Sikes Airport Industrial Park. EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services $609,726 $596,929 $636,973 $663,164 $26,191 4.1% Operating $62,578 $62,389 $83,103 $61,760 -$21,343 -25.7% Expenses Capital Outlay $0 $4,938 $2,500 $2,500 $0 0% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $0 $0 $0 0% Total $672,304 $664,256 $722,576 $727,424 $4,848 0.7% HISTORICAL STAFFING SUMMARY: Category FY13 FY14 FY15 FY16 Full-time Administrative & Support 3 3 3 3 Full-time Management & Professional 8 8 8 8 Total 11 11 11 11 This includes four (4) positions split between Fund 0108 (Planning) and 441 (Building) as well as 2 FT Transit and Grants Employees PERFORMANCE