Fort Walton Beach Council agenda — 02-26-13--regular — reading text

except as indicated in 3. 11. 2. Additionally, the City prohibits communication initiated by a bidder to City officials or employees evaluating or considering the bids prior to the time a bid decision has been made. Page 13 of 28  Bwpue-I Ml le Hood Bu0slx3 to luawooeldali EIO-£ f all: ZOZZ) gonS N s>1390 - 1318 EIO-£ t 7uawyoelly Mv V afT RWlne u of Existing Bmt Dock u FW Walton l ftj; ITB # 13 -013 s UW n Such communications initiated by a bidder may be grounds for disqualifying the offending bidder from consideration in award of the bid then in evaluation and/ or any future bid. All commualcations are to be directed to the Purchasing Representative and sole contact Bsted below in section 11. 4. 3. 11. 2 Any questions related to interpretation of specifications or the bid process shall be addressed to the Purchasing Agent, in writing, in ample time before the period set for the receipt and opening of bids. No inquiries, if received within ten ( 10) days of the date set for the receipt of bids, will be given any consideration. Any interpretation made to prospective bidders will be expressed in the form of an addendum to the specifications which, if issued, will be conveyed to all prospective bidders no later than five ( 5) days before the date set for receipt of bids. Oral answers will not be authoritative. 3. 1 1. 3 It will be the responsibility of the bidder to contact the Purchasing Department or go to www. floddabidsystem.com prior to submitting a bid to ascertain if any addenda have been issued, to obtain all such addenda, and return executed addenda with the bid. 3. 11. 4 Direct all inquiries to: Paul Eubanks, Purchasing Agent Purchasing Department, City of Fort Walton Beach 105 Miracle Parkway SW Fort Walton Beach, Florida 32548 Telephone: ( 850) 833- 9523 Fax: ( 850) 833 -9643 Email: peubanks@fwb. org Website: vwtv.Boridabidsystem. com 3. 12 SEALED BIDS: All bids must be submitted in a sealed envelope. The face of the envelope shall contain the date and time of the bid opening and the bid number. Bids not submitted on the City' s bid forms may be rejected. All bids are subject to the conditions specified and on any attached sheets, specifications, special conditions or vendor notes. 3. 13 RECEIPT OF BIDS, DUE DATE 3. 13. 1 Sealed bids shall be submitted to the Office of the City Clerk no later than 2: 30PM ( CST). on February 12, 2013. Bids shall not be accepted after this time and date. Each bid shall be submitted in a sealed envelope marked with the bid number, title of the bid, and bid opening date. 3. 13. 2 Sealed bids are to be addressed as follows for either mail or hand delivery. Bids submitted by mail must be received by the City Clerk no later than the bid opening time. Deliver to: City Clerk City of Fort Walton Beach 107 Miracle Strip Parkway SW Fort Walton Beach, FL 32548 Page 14 of 28  Bulpue-I M=I Is NooCl Bullsix3 to luawaoeldoN £ 10-£ t Bll : ZOZZ) 4onS N 54300 - 018 £ LO-£ 4 quawyoellV n no v am RepVoement of Existing Boat Dock at Fad Walton landing ITB # 13 - 013 aYU 3. 14 NO BID FORM: In the event you elect not to bid, please respond by returning; [he " NO aA BID" Response Form with your reason for not bidding. To qualify as a respondent, bidder must submit a " BID" or " NO BID" and it must be received no later than the stated bid opening date and time. Repeated failure to bid without sufficient justification shall be cause for removal of the suppliers name from the bid list. 3. 15 WITHDRAWAL OF BIDS: Bidders may withdraw a bid after it has been deposited with the City Clerks Office any time before the scheduled time for opening the bids. 3. 16 BID OPENING: The Bid Opening shall be public, on the date and at the time specified on the bid form. It is the bidder' s responsibility to assure that his bid is delivered at the proper time and place of the bid opening Bids which for any reason are not so delivered will not be returned but will be retained in the " BID FILE" unopened. Offers by telephone or email for a sealed bid cannot be accepted. 3. 17 AWARD OR REJECTION OF BIDS: The contract will be awarded to the lowest responsive and responsible bidder(s) complying with all the provisions of the Invitation to Bid, provided the bid price is reasonable and it is in the interest of the City to accept it. 3. 17. 1 The City of Fort Walton Beach reserves the right to reject any or all bids and to waive any informality in bids received whenever such rejection or waiver is in the interest of the City. The City of Fort Walton Beach also reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete, on time, contracts of a similar nature, or a bid of a bidder who investigation shows is not in a position to perform the contract. 3. 17. 2 Award will be made in approximately ninety (90) days. It is incumbent on bidders to contact the Purchasing Department at ( 850) 833 -9523 to determine the successful bidder( s) Bidders or respondents who do not agree with the City Council' s award are afforded the opportunity to protest the recommendation by submitting a written vendor protest to the Purchasing Division within three ( 3) business days after City Council has awarded the purchase. Failure to file a written vendor protest within three ( 3) business days shall constitute a waiver of protest under this policy. 3. 17. 3 In the best interest of the City, the right is reserved to make award(s) by individual items, group of items, all or none, or a combination thereof, with one or more suppliers; to reject any and all bids, or to waive any informality or technicality in bids received. 3. 18 SELECTION/ REJECTION OF OPTIONS/ ALTERNATIVES: If an invitation to bid permits options or alternatives, the City reserves the right to select or reject any or all options or alternatives that are bid and as deemed to be in the best interests of the City. 3. 19 PUBLIC ENTITY CRIMES: A person or affiliate, as defined in § 287. 133, Fla. Stat., who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract Page 15 of 28  Bulpue-1 Md le 4000 6upslx3 to ) uawaoeldaa £ t0-£ t 911 : ZOZZ) gonS N 94000 - ( 319 £ LO-£ t : luawgou)1V u c V a Replaeement of Existing BOat Dock a Fort Walton landing ITB 913 -013 UN a with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in § 287.01, Fla. Star., for Category Two, for a period of 36 months from the date of being placed on the convicted vendor list. By submitting a bid, you are certifying your company is in compliance with § 287.133, Fla. Stat. 3. 20 BID TABULATION & EVALUATION: Bidders may request copies of the bid tabulation documents via email, in person or by sending a stamped, self addressed - envelope with the bid. Bid Tabulations will not be provided by telephone. 3. 21 TAX EXEMPT: The City does not pay federal excise and state sales taxes. Our tax exemption number is 85- 8012740106C -0 and is on all purchase orders. 3. 22 POLITICAL, SUBDMSIONS CONTRACTS: Under Florida Law, prices contained in State Contracts shall be available to the City of Fort Walton Beach, who might wish to purchase under a State Purchase Contract. The City reserves the right to purchase from a State