Fort Walton Beach Council agenda — 02-26-13--regular — reading text

l TABLE[ F CONTENTS ................................................. ....................... ........................ 2 C() VEl3}IB8Z...........,--...~....-...~-.....~....,..... 3 4 SECTION L INSTRUCTIONS FOR SUBMITTING BID ........................................................... SECTION 2: FORMS 2] BIDDER' S CERTIFICATION ~.......~.-.,....~...~.-....,..., 5 6 2.2 ADDENDUM PAGE ......................................................................................................... 2. 3 REFERENCES .~...............................~.-.,.,..~ J 2.4N() BID RESPONSE TY} ............................................................... 8 2. 5 DRUG FREE WORKPLACE FORM ................... ................................ y 1. 6 PUDIJC ENTITIES CRIME FORM ................................................................... 0^ ll 12` 17 SECTION 3: GENERAL CONDITIONS ........ ...... ................... ............... ........................ SECTION 4: SPECIAL CONDITIONS ..................................... . ............ .......................... 18` 21 21^ 13 SGCT{( NiSC[ PS( FWODI{........................................................................................ SECTION 6: PRICING SHEET ........... ~................................................ .......................... 14^ 25 NOTICETO8O} DBDS, ..................................... ......... ... . ........................................................ 6 SECTION 7: S: EXHIBIT /\^ Fl) 8P EXEMPTION VERIFICATION ........................................ 27 Page 2 of 28  Bulpue' l Md le Iona Bupsix3 ; o ) uowaoeldab £ LO-£ L 811 : ZOZZ) g3nS N 9» 30[ 1- ale ELO-£ L auawgnelltl a V Replacement of Exisfiag Boat Dock at Port Walton Larding SECTION 3 - GENERAL CONDITIONS ITB 913 -013 a aY aUm 3. 1 EXECUTION OF BID: Bid must contain a manual signature of an authorized representative in the space provided. Florida law requires that when a municipality enters into a contractual agreement with a corporation licensed to do business in the State of Florida, such agreement shall be signed by two ( 2) Corporate Officials ( i. e., President, Vice President, Secretary, Treasurer) with the corporate seal affixed. It also requires that such execution be acknowledged before a Notary Public with Notary Seal affixed. If neither the aforementioned corporate officers nor the corporate seal we readily available, a letter of authorization can be submitted in lieu of these requirements. Such letter of authorization must be on the corporate stationery, must clearly state that the person who signed the referenced agreement is duly authorized to enter into such agreement on behalf of the corporation and must be signed by the corporate officials designated above. Failure to submit letter of authorization within two ( 2) weeks after notification of award may result in award to the next apparent low bidder. 3. 1. 1 In the case of a partnership, the agreement must be signed by a general or managing partner and notarized as outlined above. 3. 1. 2 In the case of a sole proprietorship, the owner must sign the agreement and have such execution notarized. 3. 1. 3 If you have any questions regarding the execution of the signature page, please feel free to contact the Purchasing Department at ( 850) 833 -9523 for further clarification. 3. 2 SUBMITTAL OF BIDS: Bids shall be submitted utilizing the bid form( s) provided by the City. All bids shall be properly executed with all blank spaces filled in. The signatures of all persons signing shall be in longhand. Erasures, -interlineations, or other corrections shall be authenticated by affixing in the margin immediately opposite the correction the initials of a person signing the bid. If the unit price and the total amount named by a bidder for anv item are 3. 3 AMENDMENT OF THE INVITATION TO BID: It is the bidder' s responsibility to contact the purchasing department prior to submitting a bid to ascertain if any addenda have been issued, to obtain all such addenda, and return executed addenda with the bid ( or complete and sign addenda acknowledgement form.) The failure of a bidder to submit acknowledgment of any addenda that affects the bid price(s), is considered a major irregularity and will be cause for rejection of the bid. 3. 4 BIDDER' S CERTIFICATION FORM: Each bidder shall complete the ' bidder's certification" form included with this invitation to bid, and submit the form with the bid. The failure of a bidder to submit this document will be cause for rejection of the bid. 3. 5 SPECIFICATIONS REQUIRED: All items quoted must be in compliance with the specifications. If you are taking exception, indicate those exceptions on company letterhead and attach to this Invitation to Bid. 3. 6 ALTERNATIVES /SUBSTITUTIONS TO SPECIFICATIONS: Any alternatives or substitutions to the attached specifications most be clearly delineated, set out and submitted with the bid (use separate sheets of paper and make them part of the bid). Page 12 of 28  Oulpue-1 M=I TO 4000 6upsix3 ; o ivama0eldaa Et0 -£t 811 ZOZZ) gonS N s4380 - (] Is Et0- Et 7u0wg3egtl a n0a Replacement of Existing Boat rock at Fon Walton 1sn iw ITB 013 -013 a Y aUN 3. 7 PRICES, TERMS, and PAYMENT: All prices must be firm for the delivery schedule quoted in the specifications. Bids stipulating "Price in effect at time of shipment' or other similar conditions will be considered not responsive to the bid invitation and will not be accepted. All prices shall be quoted F. O. B. delivered to any City of Fort Walton Beach Department unless otherwise stipulated in the bid invitation. Bidder is requested to offer cash discount for prompt invoice payment. It is the policy of the City of Fort Walton Beach to make payments of invoices in time to earn any offered rash discounts. Discount time will be computed from the date of satisfactory delivery at place of acceptance or from receipt of correct invoice at the Finance Department office, whichever is later. 3. 8 TRADE NAMES 3. 8. 1 In cases where an item is identified by a manufacturer's name, trade name, catalog number, or reference, it is understood that the bidder proposes to furnish the item so identified and does not propose to famish m " EQUAL" unless the proposed EQUAL" is definitely indicated therein by the bidder. 3. 8. 2 The reference to a name brand is intended to be descriptive but not restrictive and only to indicate to the prospective bidder articles that will be satisfactory. Bids on other makes and catalogs will be considered provided each bidder clearly states in his bid or proposal exactly what he proposes to furnish and forwards with his bid a cut illustration or other descriptive matter which will clearly indicate the character of the article covered by his bid. 3. 8. 3 The City hereby reserves the right to approve as an equal, or to reject as not being equal, any article the bidder proposes to furnish which contains major or minor variations from the specification requirements but may comply substantially therewith. 3. 8. 4 If no particular brand, model, or make is specified and if no data is required to be submitted with the bid, a bidder may be required to submit working drawings or sufficient detailed descriptive data to enable the City to determine if such specification requirements are met. 3. 9 DISCOUNTS: Bidders may offer a cash discount for prompt payment; however, such discounts shall not be considered in determining the lowest net cost for bid evaluation purposes. Discount will be computed from the date of satisfactory delivery at place of acceptance or from receipt of correct invoice at the office specified, whichever is later. 3. 10 EFFECTIVE PERIOD: Prices quoted in the bid most remain open for a period of ninety 90) days from the date of bid opening 3. 11 QUESTIONS REGARDING OR BIDDING PROCESS: 3. 11. 1 To ensure fair consideration for all bidders, the City prohibits communication to, or with any department, division or employee during the submission process,