Fort Walton Beach Council agenda — 02-26-13--regular — reading text

officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. ( Please attach a copy of the final order.) The person or affiliate was placed on the convicted vendor list. There has been a subsequent proceeding before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer determined that it was in public interest to remove the person or affiliate from the convicted vendor list. ( please attach a copy of the final order) The person or affiliate has not been placed on the convicted vendor list. ( Please describe any action taken by, or pending with, the Department of General Services.) N Signature) NN C Date) EE STATE OF: COUNTY OF: PERSONALLY APPEARED BEFORE ME, the undersigned authority, who, after first avUmO day 0 being sworn by me, affixed his /her signature at the space provided above on this of 2013, and is personally known to me, or has m provided as identification. 7.r c znE0 Notary Public a My Commission expires Page 11 of 28 Replacement of Existing Boat Dock at Fort Walton Landing ITB # 13 -013 SECTION 3 - GENERAL CONDITIONS 3. 1 EXECUTION OF BID: Bid must contain a manual signature of an authorized representative in the space provided. Florida law requires that when a municipality enters into a contractual agreement with a corporation licensed to do business in the State of Florida, such agreement shall be signed by two ( 2) Corporate Officials ( i. e., President, Vice President, Secretary, Treasurer) with the corporate seal affixed. It also requires that such execution be acknowledged before a Notary Public with Notary Seal affixed. If neither the aforementioned corporate officers nor the corporate seal are readily available, a letter of authorization can be submitted in lieu of these requirements. Such letter of authorization must be on the corporate stationery, must clearly state that the person who signed the referenced agreement is duly authorized to enter into such agreement on behalf of the corporation and must be signed by the corporate officials designated above. Failure to submit letter of authorization within two ( 2) weeks alter notification of award may result in award to the next apparent low bidder. 3. 1. 1 In the case of a partnership, the agreement must be signed by a general or managing partner and notarized as outlined above. 3. 1. 2 In the case of a sole proprietorship, the owner must sign the agreement and have such execution notarized. 3. 1. 3 If you have any questions regarding the execution of the signature page, please feel free to contact the Purchasing Department at ( 850) 833 -9523 for further clarification. 3. 2 SUBMITTAL OF BIDS: Bids shall be submitted utilizing the bid forru(s) provided by the City. All bids shall be properly executed with all blank spaces filled in. The signatures of all persons signing shall be in longhand. Erasures, interlineations, or other corrections shall be authenticated by affixing in the margin immediately opposite the correction the initials of a person signing the bid. If the unit price and the total amount named by a bidder for any item are not in agreement the unit price alone shall be considered as representing the bidder' s intention, and the totals shall be corrected. 3. 3 AMENDMENT OF THE INVITATION TO BID: It is the bidder' s responsibility to contact the purchasing department prior to submitting a bid to ascertain if any addenda have been issued, to obtain all such addenda, and return executed addenda with the bid ( or complete and sign addenda acknowledgement form.) The failure of a bidder to submit acknowledgment of any addenda that affects the bid price(s), is considered a major irregularity and will be cause for rejection of the bid. 3. 4 BIDDER' S CERTIFICATION FORM: Each bidder shall complete the " bidder's certification" form included with this invitation to bid, and submit the form with the bid. The failure of a bidder to submit this document will be cause for rejection of the bid. 3. 5 SPECIFICATIONS REQUIRED: All items quoted must be in compliance with the specifications. If you are taking exception, indicate those exceptions on company letterhead and attach to this Invitation to Bid. 3. 6 ALTERNATIVES /SUBSTITUTIONS TO SPECIFICATIONS: Any alternatives or substitutions to the attached specifications must be clearly delineated, set out and submitted with the bid ( use separate sheets of paper and make them part of the bid). Page 12 of 28  ITB # 13 -013 Replacement ofExlstfng Boat Dock at Foot Walton Landing 3. 7 PRICES, TERMS, and PAYMENT: All prices must be firm for the delivery schedule quoted in the specifications. Bids stipulating " Price in effect at time of shipment" or other similar conditions will be considered not responsive to the bid invitation and will not be accepted. All prices shall be quoted F. O. B. delivered to any City of Fort Walton Beach Department unless otherwise stipulated in the bid invitation. Bidder is requested to offer cash discount for prompt invoice payment. It is the policy of the City of Fort Walton Beach to make payments of invoices in time to earn any offered cash discounts. Discount time will be computed from the date of satisfactory delivery at place of acceptance or from receipt of correct invoice at the Finance Department office, whichever is later. 3. 8 TRADE NAMES 3. 8. 1 In cases where an item is identified by a manufacturer' s name, trade name, catalog number, or reference, it is understood that the bidder proposes to furnish the item so identified and does not propose to furnish an " EQUAL" unless the proposed EQUAL" is definitely indicated therein by the bidder. 3. 8. 2 The reference to a name brand is intended to be descriptive but not restrictive and only to indicate to the prospective bidder articles that will be satisfactory. Bids on other makes and catalogs will be considered provided each bidder clearly states in his bid or proposal exactly what he proposes to furnish and forwards with his bid a cut illustration or other descriptive matter which will clearly indicate the character of the article covered by his bid. 3. 8. 3 The City hereby reserves the right to approve as an equal, or to reject as not being equal, any article the bidder proposes to furnish which contains major or minor variations from the specification requirements but may comply substantially therewith. N 3. 8. 4 If no particular brand, model, or make is specified and if no data is required to be N submitted with the bid, a bidder may be required to submit working drawings or sufficient detailed descriptive data to enable the City to determine if such a specification requirements are met. 3. 9 DISCOUNTS: Bidders may offer a cash discount for prompt payment; however, such discounts shall not be considered in determining the lowest net cost for bid evaluation purposes. Discount will be computed from the date of satisfactory delivery at place of acceptance or from receipt of correct invoice at the office specified, whichever is later. i0Enau M 0M 3. 10 EFFECTIVE PERIOD: Prices quoted in the bid must remain open for a period of ninety m 90) days from the date of bid opening. cv 3. 11 QUESTIONS REGARDING SPECIFICATIONS OR BIDDING PROCESS: LE UA 3. 11. 1 To ensure fair consideration for all bidders, the City prohibits communication to, or with any department, division or employee during the submission process, except as indicated in 3. 11. 2. Additionally, the City prohibits communication initiated by a bidder to City officials or employees evaluating or considering the bids prior to the time a bid decision has been made. Page 13 of 28 Rcrlaccment of Ex om, Boat Dock at Fort WeIt.. Laadlw ITB # 13 -013 Such communications initiated by a bidder may be grounds for disqualifying the offending bidder from consideration or award of the bid then in evaluation and/ or any future bid. All communications are to be directed to the Purchasing Representative and sole contact listed below in section 11. 4. 3. 11. 2 Any questions related to interpretation of