Fort Walton Beach Council agenda — 02-26-13--regular — reading text

01/ 2031 321, 532 3. 250% 5, 22490 326, 756. 90 331, 981. 80 0a 4, 488, 098 1, 547, 623. 90 6,035, 721. 90 6, 035, 721. 90 E Feb 14, 2013 9 .53 am Prepared by The PFM Group Pa e 8  14. 2. b ESCROW REQUIREMENTS City of Fort Walton Beach - Capital Improvement Series 2001 Capital Improvement Bank Loan Refunding Penod Principal Ending Interest Redeemed Total 05, 012013 73, 135. 00 4, 470, 000. 00 4,543, 13500 73, 135. 00 4, 470, 000. 00 4, 543, 135. 00 Feb 14, 2013 9: 53 am Prepared by The PPM Group Pau 2  14. 3 AMINk City Council of Fort Walton Beach RECREATION RV MEMORANDUM To: Michael D. Beedie, City Manager From: Jeff Peters, Recreational and Cultural Services Director Date: February 26, 2013 Subject: ITB 13 -013 Replacement of Existing Dock at FW Landing BACKGROUND: 1. 1. The existing dock and pier on the east side of the Fort Walton Landing has been closed since early December due to unsafe conditions, such as rotted pilings, support boards, and deck boards. 1. 2. The City issued ITB 13 - 013, the replacement of the existing dock at the Fort Walton Landing on January 17, 2013. 2. DISCUSSION: 2. 1. On January 17, 2013, the Purchasing Division issued Invitation to Bid ( ITB) No. 13- 013 for the replacement of the existing dock at the Fort Walton Landing. On February 12, 2013, a total of five ( 5) bid proposals were received to provide the requested items. 2. 2. The five (5) contractors that submitted bids for the replacement of the dock, along with their Base Bid and Alternate Bid pricing, is as follows: 2. 2. 1. Decks -N -Such Marine, Inc. of Fort Walton Beach, Florida — Base Bid = 62,213. 00; Alternate Bid = $ 90, 878. 00 2. 2. 2. Ram Marine Services of Nokomis, Florida —Base Bid = $ 80, 600. 00; Alternate Bid = $ 97. 950. 00 2. 2. 3. MGM Contracting, Inc. of Cocoa, Florida. — Base Bid = $ 83, 542. 00; Alternate Bid = $ 108, 739. 00 2. 2. 4. Shiloh Construction of Fort Walton Beach, Florida — Base Bid = $ 77,029. 83; Alternate Bid = $ 111, 827. 11 2. 2. 5. Shoreline Foundation, Inc of Pembroke Park, Florida — Base Bid = 5405, 596. 00; Alternate Bid = $548, 156.00 2.3. The Base Bid for ITB 13 -013 included 6 -inch pilings, galvanized hardware, and pressure treated wood decking. 2. 4. The Alternate Bid included 8 -inch pilings, stainless steel hardware, and composite wood decking. 2. 5. Based on the bid prices and the strength and durability of the 8 - inch pilings and the durability of the composite wood decking and the stainless steel hardware, Staff is Page 1 of 2 Packet II ; fi9u  14. 3 recommending award of the Alternate Bid. These items, while more expensive up front, will last longer and require less maintenance over time. 3. FINANCIAL INFORMATION: 3. 1. The lowest responsive, responsible bidder for the Alternate Bid in ITB 13 -013 was Decks -N -Such Marine, Inc. of Fort Walton Beach, Florida with a total price of 90, 878. 00. 3. 2. This project was not programmed into the FY 2012 -13 CRA Budget. However, there is sufficient funding available in the CRA Fund Balance, if the contract award is approved by City Council. 4. RECOMMENDATION: 4. 1. Pursuant to City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4. 01, Paragraph 4. 01. 25 and the Purchasing Policies and Procedures, Staff respectfully recommends City Council award of ITB No. 13 -013 for the Replacement of the Existing Dock at the Fort Walton Landing to the lowest responsive, responsible bidder, Decks -N -Such Marine, Inc. of Fort Walton Beach, Florida, in the amount of 590, 878. 00 for the Alternate Bid proposal. 4. 2. Staff also requests City Council authorization to approve change orders pursuant to the City' s Purchasing Policies and Procedures. ATTACHMENTS: 11 B 13 - 013 - Bid Tabulation ( PDF) ITB 13 - 013 - Bid Document ( PDF) 13 - 013 BID - Decks N Such ( PDF) 13- 013 BID - MGM Contracting Inc. ( PDF) 13 - 013 BID - Rain Marine ( PDF) 13 - 013 BID - Shiloh Construction ( PDF) 13 -013 BID - Shoreline Foundation Inc. ( PDF) SIGNATURE BLOCK: Jeff Peters Completed 02/ 14/ 2013 5: 12 PM Finance Completed 02/ 18/ 2013 10: 08 AM Carole Jones Completed 02/ 18/ 2013 10: 16 AM City Manager Completed 02/ 20/ 2013 8: 52 AM City Council Pending Page 2 of 2  2 sa Mk I r-] IA, I J 9F t _ Zip _ w 0 Z _ I I o- v  I1VII1[ RI\ W W11 0i W R L PI oLNn' NI OI LsISIIV< RO" InXK %I [ OR INN VC [ ON I ASDINC INVITATION TO BID ISSUE DATE: January 17. 2013 BID NO: ITB 13 -013 City of Fort Walton Beach, Florida Purchasing Department 105 Miracle Strip Pkwy SW OPENING DATE: February 12, 2013 Fort Walton Beach, Florida 32548 Telephone: ( 850) 833 -9523 OPENING TIME 2: 30 PM CST Fax: ( 850) 833- 9643 Website: httD: /hvww.fwb. org BID REQUESTED: REPLACEMENT OF EXISTING BOAT DOCK AT FORT WALTON LANDING The City of Fort Walton Beach invites bids for ITB #13 -013: REPLACEMENT OF EXISTING BOAT DOCK AT FORT WALTON LANDING. Bids will be opened and publicly read aloud at City Hall Annex Conference Room, City of Fort Walton Beach, 105 Miracle Strip Parkway SW, Fort Walton Beach, Florida at 2: 30 PM ( CST) on February 12, 2013. Bids must be SUBMITTED ON THE FORMS FURNISHED BY THE CITY and in accordance with specifications and the list of quantities desired. Respondents are advised that from the date of release of this solicitation until award of the contract, no contact with City personnel related to this solicitation is permitted. All communications are to be 0 directed to the Purchasing Representative and sole contact listed below. N C It is the intent and purpose of the City of Fort Walton Beach that this Invitation to Bid promotes E competitive bidding. It shall be the bidder's responsibility to advise the Purchasing Department at the U address noted in the Special Conditions, if any language, requirements, etc. or any combination 0 thereof, inadvertently restricts or limits the requirements stated in this Invitation to Bid to a single source. Such notification must be submitted in writing and must be received by the Purchasing VEli Department no later than ten ( 10) days prior to the bid opening date. M 0M Sincerely, mr c Paul L. Eubanks E Purchasing Agent uN Q Page I of 28  I AII VIOV ro ino rl3 0G - RLpJ, IlNJINIOIINLSIIN(, RON 1 nocN AI 1 OR 1 wp I SUN 11NmNC TABLE OF CONTENTS I BID REQUESTED: ............ .......... ............................... I .......................... 2 TABLE OF CONTENTS ............................ ............................... 3 COVERSHEET ......................................... ............................... 4 SECTION 1: INSTRUCTIONS FOR SUBMITTING BID .... SECTION 2: FORMS 2. 1 BIDDER' S CERTIFICATION ... ............................... 2. 2 ADDENDUM PAGE ................... ............................... 2. 3 REFERENCES.