Okaloosa County BOCC — April 27, 2013 — Minutes — reading text

the Chairman to sign the proposal/contract offer documents on behalf of Okaloosa County Water & Sewer (OCWS). He termed this the most complicated process he has ever been involved in. In June 2011 the Board gave OCWS authorization to pursue this project whereby OCWS would serve as the system owner and would assemble a team composed of a contract operations company and a program manager/engineering firm to operate it. At the September 6, 2011 meeting the Board approved the selection of Environmental Services Group for contract operations and the Constantine Group for program management/engineering. Mr. Littrell described the immensity of the project. He advised OCWS will submit three proposals: Potable water distribution; Wastewater collection; and Combination potable water distribution and wastewater collection. Mr. Amunds clarified this request is only for permission to submit the proposals. Mr. Boyles made motion, seconded by Mr. Windes, to authorize submission of the proposals. 4 yeas. (Mr. Harris was not present.) AIRPORTS – BOB SIKES AIRPORT TAXIWAY A PROJECT CLOSEOUT Mr. Greg Donovan, Airports Director, requested approval of the following items to close out the Bob Sikes Airport Taxiway A Project: • Change Order No. 5 (final) deleting $27,622.22 and adding 97 days to the contract • Release retainage and approve final payment to Anderson Columbia Company in the amount of $1,127,296.26 Mr. Tracy Stage, Deputy Director, presented slides of the project. He pointed out the project began four years ago with milling-to-overlay of the existing 50-foot wide taxiway. The project was expanded and included widening the taxiway to 75 feet to accommodate its use by existing and future tenants with aircraft such as C-130s, B-757s, and DC-10s. The project also included a complete stormwater retrofit. February 5, 2013 -16- Minute Book 68, Page Okaloosa County Board of County Commissioners Mr. Kevin Wall, Anderson Columbia Company, stated the company bid the project in 2010 and Mr. Stage was instrumental in securing funding to go into the project. He said they began in January 2011 on a $10 Million job, pointing out the job affected 250 employees. Mr. Wall said he appreciates Mr. Stage and Okaloosa County. Mr. Windes made motion, seconded by Mr. Parisot, to approve the final change order and final payment to Anderson Columbia Company on the Bob Sikes Airport Taxiway A Project. 4 yeas. (Mr. Harris was not present.) Upon inquiry by Mr. Parisot, Mr. Donovan stated they were unsuccessful in securing a TIGER grant to construct the new entrance road to Bob Sikes Airport. AIRPORTS – PROJECT EXECUTION PLAN FOR WEST HANGAR AREA IMPROVEMENTS AT BOB SIKES AIRPORT – PULLED FROM CONSIDERATION Mr. Donovan requested this agenda item be pulled, noting it is related to Consent Agenda Item #10 which was pulled earlier in the meeting. PUBLIC WORKS – TASK ORDER NO. 46 WITH SCS ENGINEERS, BAKER LANDFILL Mr. John Hofstad, Public Works Director, presented for consideration Task Order No. 46 with SCS Engineers for the 2013 Semi-annual compliance and remedial action plan modification sampling and reporting for the Baker Landfill. The not-to- exceed cost is $102,200. Mr. Boyles made motion, seconded by Mr. Parisot, to approve the task order. 4 yeas. (Mr. Harris was not present.) PUBLIC WORKS – SPECIAL EVENT PERMIT REQUEST FROM DESTIN 50 BEACH ULTRA, INC. Mr. Hofstad stated Destin 50 Beach Ultra, Inc. has requested permission to use county beach area for a beach run from Tops’l Resort to the Destin Pass and back. The event is scheduled for February 17. The applicant is also requesting the permit fee be waived. Upon inquiry by Mr. Amunds, Mr. Hofstad stated the fee for the permits produces very little revenue. Mr. Amunds suggested consideration be given to eliminating the fee ($100). Mr. Hofstad noted that the Board has denied waiver requests in February 5, 2013 -17- Minute Book 68, Page Okaloosa County Board of County Commissioners the past. Mr. Windes made motion, seconded by Mr. Parisot, to grant the special event permit and to waive the permit fee. 4 yeas. (Mr. Harris was not present.) TOURIST DEVELOPMENT – RECOMMENDATION TO AWARD BID AND EXECUTE SUBSEQUENT CONTRACT FOR DUNE PLANTING AND SAND FENCING FOR OKALOOSA ISLAND AND WEST DESTIN PROJECTS Mr. Daniel O’Byrne, Tourist Development Director, requested the Board award the bid and authorize the Chairman to execute the subsequent contract for dune planting and sand fencing for the Okaloosa Island and West Destin Beach Restoration Projects. Bids were opened on January 24. Mr. O’Bryne recommended awarding the bid to Aquatic Plants of Florida with a bid of $403,300.29. Mr. Amunds asked for an update about the private properties within this project area. Mr. Jim Trifilio, Coastal Management Coordinator, responded there are six properties which have deeds extending to the Gulf of Mexico. He said staff is in the process of getting temporary construction easements across those properties and will not begin construction until the easements are obtained. Mr. Amunds asked if there is problem with holding up the project until those easements are obtained. Mr. Trifilio replied in the affirmative, saying the contractor will not begin growing the plants until the bid is awarded. Mr. Parisot made motion, seconded by Mr. Windes, to award the bid and contract to Aquatic Plants of Florida. 4 yeas. (Mr. Harris was not present.) TOURIST DEVELOPMENT – REMOVAL OF THREE ITEMS Mr. O’Bryne requested the following items be removed from consideration: (b) Request consideration and approval of a sponsorship recommended by the Tourist Development Council for the “Battle by the Beach” Youth Soccer Tournament to be held in Destin March 2-3, 2013 (c) Request consideration and approval of a sponsorship recommended by the Tourist Development Council for the 2013 Emerald Coast Beach Volleyball Program (3 events) (d) Request consideration and approval of a sponsorship by the Tourist Development Council for Destin Chamber of Commerce Third Annual Bayou, Bay and Back Running Events February 5, 2013 -18- Minute Book 68, Page Okaloosa County Board of County Commissioners NEW BUSINESS – RESOLUTION MEMORIALIZING RESTORE ACT ADVISORY COMMITTEE Mr. Amunds stated the request is to adopt a resolution regarding the formation of the RESTORE Act Advisory Committee. He noted that he has received a number of telephone calls from individuals who want to participate. Mr. Amunds said he needs some clarification. Using the education member category as an example, he stated he thought the School Board and college representatives would get together to decide who would be their representative on the 9-member advisory committee. That recommendation, like the other seat recommendations, would be returned to the Board for ratification. Mr. Amunds said they should decide among themselves and “the same with economic and EDC.” He said that he may have misunderstood. Mr. Windes commented that is sort of what he had in mind with regard to the fishing/seafood industry representative. Mr. Boyles recalled the discussion on two types of positions. Some seats were designated for a specific entity to come back with a recommendation and for Board consideration. On other positions, the discussion was for the Board to solicit resumes for Board selection. Individuals who submitted resumes could seek support from groups to attach to their submissions. He said the Board discussed having the nine advisory committee positions in place prior to formation of subcommittees. Mr. Curry reported the proposed resolution was drafted with staff’s understanding two members from the Chambers of Commerce and two members from the League of Cities were to be nominated by those organizations and for the Economic Development Corporation to nominate an individual. The remaining members were to be by self-nomination. Mr. Parisot said he has no problem with the education committee nominating its members. He noted that K-12 is the largest representative of education. Mr. Parisot stated he has no problem with open applications for the seafood and fishing industry member. He suggested Tourist Development Director Daniel O’Byrne deal with applications for tourism. Mr. Parisot said the toughest one will be the environmental category. He added that he thinks everyone should fill out an application. Mr. Amunds said he talked with Environmental Council through TDC and asked them to send out emails to all environmental agencies February 5, 2013 -19- Minute Book 68, Page Okaloosa County Board of County Commissioners for input. He stated that he does not believe the resolution will be approved today, noting the Board should make clarifications in order for Mr. Dowd to amend the resolution. Mr. Boyle agreed no decision should be made on the resolution today and concurred with a final decision at the next meeting. He recommended the advisory committee be broadened to a membership of eleven seats. Mr. Boyles felt two citizen-at- large positions should be added for individuals which do not fit into one of the “boxes” previously identified. Mr. Amunds recommended the two at-large citizen seats be by application and all others be an individual from the committees. Mr. Boyles advised that he is confused about the references to committees and who they are. He said he understands the Chambers of Commerce nominating from its membership but he is confused about telling the School Board and multiple colleges to make a selection. This would require formation of a defined entity and require a public meeting. Mr. Amunds responded that he does not think asking groups to come together is creating a committee. Mr. Dowd said the School Board could invite the colleges. Mr. Boyles felt that would present a problem with the current structure. Mr. Windes agreed with Mr. Boyles idea to expand the committee to 11. He also expressed concern that when the Chambers and League of Cities select a representative from the North County and a representative from the South County, it is conceivable that one of the cities would not have representation. Mr. Boyles interjected he received information this morning that the League of Cities has selected a Destin representative for South County and a representative from Crestview for North County. Discussion continued. It was the consensus of the Board that if the League of Cities has indeed selected representatives from Destin and Crestview to represent the cities, then the Chambers’ North County representative should come from the Niceville/Valparaiso area and the South County representative from Fort Walton Beach. Mr. Parisot expressed concern about enlarging the committee and having too many members. Mr. Windes responded that everyone is not a member of a little clique in the county and may have a perspective that is not tied to a profession or elitist. Mr. Parisot said all the meetings will be public and open for public comments. Mr. Boyles agreed with Mr. Windes, saying it is important to provide an opportunity for all citizens otherwise February 5, 2013 -20- Minute Book 68, Page Okaloosa County Board of County Commissioners someone may try to squeeze into a box they are not qualified for. He said we should have someone who is not heavily engrained into any particular venue. Mr. Amunds suggested each commissioner meet with a group to gather input from them. He also recommended no action until Mr. Harris has an opportunity to share his thoughts. Mr. Amunds also felt if a person is associated with