Okaloosa County BOCC — June 4, 2013 (meeting #1140) — reading text

house. Mr. Stewart stated once they know the difference between the original purchase price and the final number from the Justice Department on the sale of the home, Lewis Communications will be given thirty days to pay the difference. He pointed out the firm will seek additional expenditures from them as well. Mr. Stewart stated if Lewis communications does not pay within the 30-day period once notice is given, he will return to the Board and seek authorization to file suit. Mr. Stewart stated Vision Airlines did pay $117,659.98 on past due passenger facility charges. However, Vision still owes $39,171.30. He said Vision has defaulted on the lawsuit and counsel will file a motion to get a money judgment, including pre and post interest. June 4, 2013 -6- Minute Book 69, Page 158 Okaloosa County Board of County Commissioners Mr. Amunds said he would like to go back to the discussion on Aramark. He asked who has control over the joint activity fund to which Mr. Stewart replied “the county does.” Mr. Amunds expressed concern that Aramark could withdraw those funds. Mr. Stewart explained the contract does not give Aramark authority to take the funds and at the end of the contract term, those funds will be transferred to a new vendor. The next issue addressed by Mr. Stewart was the cooperative marketing agreement with Pelican Point for the Destin Visitor Center. He said counsel has been working with the group on a resolution but those negotiations are not yet at a point he can bring to the Board. Mr. Stewart did note discussions are going well and he is hopeful for a positive resolution. The Zimmerman Agency has filed suit against the county and Mr. Stewart reported we have counter-sued. He said it is very early in the case. With regard to the other marketing company, Lewis Communications, Mr. Stewart said as soon as the Justice Department provides additional information on the sale of the Bellinger house, he will return to the Board for direction. Upon inquiry by Mr. Boyles, Mr. Stewart answered that Vision Airlines is still flying but he is not sure in what states. TOURIST DEVELOPMENT - CONTRACT FOR ENDANGERED SPECIES TURTLE SURVEY SERVICES Mr. Stewart presented for consideration a contract for endangered species turtle survey services with George Gray. Mr. Gray has held the contract since 1996 and he is the only individual authorized by the State of Florida to conduct these services on Okaloosa County beaches. The proposed agreement will increase the contract cost for services to $47,000 and is for a period of three years with two one-year renewal options. Mr. Stewart noted the contract sum is within the County Administrator’s threshold to sign; however, there was some confusion on whether or not this document was a renewal. As a result, staff felt it appropriate to bring it to the Board for approval. Mr. Parisot stated he is disturbed the Florida Wildlife Commission does not issue additional licenses which would allow for competitive bidding for these services. Mr. Stewart commented that he believes it would be appropriate to see if June 4, 2013 -7- Minute Book 69, Page 159 Okaloosa County Board of County Commissioners there is a possibility of expanding the market. He expressed his concern about sole source items, noting the turtle service is a service we must have. Mr. Parisot also referred to language in the proposed contract which states work will begin as early as practicable, noting the previous contract had a specific start time (5:30 a.m. or 6 a.m.). He said the beach cleaner cannot begin work until the turtle survey is completed and the beach vendors cannot set up until the beach cleaning is completed. Mr. Stewart noted the signature page on the original document was signed by Mr. Gray and had two witnesses and was approved as to form by Mr. Dowd. A signature block was provided for Mr. Padgett but because of the earlier issue it was brought before the Board. A separate page has been provided for signature by the Chairman with an attest by the Clerk. Mr. Amunds asked Jim Trifilio, Coastal Management Coordinator, to look at the issue of start times for the various entities as identified by Mr. Parisot and return to the Board with an update. Mr. Trifilio did not foresee a problem with establishing the times but noted there would have to be some flexibility if Mr. Gray found a nest which had to be relocated. Mr. Windes made motion, seconded by Mr. Boyles, to approve the Endangered Species Turtle Survey contract with George Gray as outlined by Mr. Stewart. 5 yeas. GROWTH MANAGEMENT - REQUEST TO ADVERTISE RFQ FOR SHIP PROGRAM ADMINISTRATIVE SERVICES Mr. Elliot Kampert, Growth Management Director, requested authorization to advertise for Requests for Qualifications (RFQs) for a program administrator for the State Housing Initiatives Partnership (SHIP) Program. These services were provided by the Community Development Corporation (CDC) in the past. Mr. Kampert stated he believes it is appropriate to put this out for bids. Mr. Parisot made motion, seconded by Mr. Harris, to approve the recommendation of the department head. 5 yeas. (NOTE: Mr. Kampert’s agenda request also recommended the following individuals serve on a review committee: Elliot Kampert, Growth Management Director; Beatrice Love-Moore, June 4, 2013 -8- Minute Book 69, Page 160 Okaloosa County Board of County Commissioners Veterans Services Director; and a representative of the City of Fort Walton Beach.) FACILITIES MAINTENANCE - APPROVAL OF COMPLETE CONTRACT DOCUMENT WITH LORD & SON FOR SHALIMAR ANNEX RENOVATION DESIGN-BUILD PROJECT Mr. Don Turner, Facilities Maintenance Director, stated in October 2012 the Board approved a contract with Lord & Son for Phase I the Shalimar Annex renovation project at a cost of $166,597. He reported that all exhibits were not submitted to the Clerk’s Office and payments to Lord & Son could not be processed. Mr. Turner said he has compiled the original contract and all exhibits for Board approval, noting that Mr. Lord has initialed each page of the contract document. Mr. Harris made motion, seconded by Mr. Boyles, to approve the complete contract document with exhibits and to authorize the Chairman to initial each page. 5 yeas. PUBLIC SAFETY - AGREEMENT WITH FORT WALTON BEACH MEDICAL CENTER TO PROVIDE BAKER ACT SCREENING AND CRISIS STABILIZATION UNIT SERVICES Mr. Dino Villani, Public Safety Director, stated when the Bridgeway Center ceased to provide services, he contacted Mr. Dowd for information on what services the county is required to provide. It was determine the county must provide Baker Act and crisis stabilization services. Mr. Villani reported that Fort Walton Beach Medical Center stepped up and began providing the services. He stated Okaloosa County is obligated to fund a portion of those costs. Mr. Villani stated the contract before the Board is similar to the one with Bridgeway but does not have the “wrap around services” which Bridgeway provided. The cost of the contract before the Board is for $197,115. Upon inquiry by Mr. Harris, Mr. Villani answered the $197,115 is the county’s 25% match to what the State pays (75%). Mr. Windes announced that Bridgeway contacted him and they still want to participate in out-patient services. He asked if the Board will consider what Bridgeway has to offer before finalizing this agreement with Fort Walton Beach Medical Center. Mr. Villani pointed out the services Bridgeway wants to offer are the “wrap around services” and the Board has no requirement to fund them. He clarified that if the Board wants to approve additional services which are not required, it should advertise June 4, 2013 -9- Minute Book 69, Page 161 Okaloosa County Board of County Commissioners for RFPs. Mr. Villani noted that right now the county will be saving $245,000 by not funding those optional services. Upon inquiry by Mr. Amunds, Mr. Stanford said the funds come out of the General Fund under a separate department identified as “Mental Health.” Mr. Amunds stated if there is support for advertising an RFP for additional services, Mr. Windes could work with Mr. Villani. Mr. Windes said he would like to entertain that idea. Mr. Villani asked if the commissioners want to direct staff to develop a RFP. Mr. Amunds replied that he is not sure what outside services could be provided, suggesting research be done and then staff could “walk the halls” with the results. Mr. Harris asked why the Board should entertain providing these services which are not required. Mr. Parisot said he is of the same mind and said perhaps the optional services should be discussed during the budget workshops. Mr. Villani again pointed out the Board is saving $245,000 by not offering these elective services. Mr. Windes stated he will get back with Management to discuss this item. Mr. Parisot made motion, seconded by Mr. Harris, to approve the contract with Fort Walton Beach Medical Center for Baker Act Screening and Crisis Stabilization Unit Services. 5 yeas. AIRPORTS - AGREEMENT WITH SOUTHERN AIRWAYS CORPORATION, DESTIN ATRPORT Mr, Dino Villani, Interim Airports Director, stated Mr. Keith Sisson, Chief Operating Officer for Southern Airways Express, would like to address the Board. Mr. Sisson introduced the Captains and Marketing Director for Southern Airways Express. He stated the company is looking forward to providing services at the Destin Airport and asked for approval of a sublease from Miracle Strip Aviation. They would like to initiate scheduled airline services between the Destin Airport and Birmingham, Memphis, Oxford, and New Orleans. Mr. Sisson advised approval has been received from FDOT and FAA. Southern Airways Corporation will use a 9-seat Cessna 208 Caravan. Service would be from now until Labor Day week, saying frequency would back off after that timeframe. He stated many people in the local area like having this private plane experience as an option. Fares will be $129 to $249 per seat. June 4, 2013 -~10- Minute Book 69, Page 162 Okaloosa County Board of County Commissioners Upon inquiry by Mr. Parisot, Mr. Sisson stated the plan is for scheduled routes at present rather than charters. He is hopeful they can add a route from Destin to Key West in the future. Mr. Villani stated the department requests approval of this agreement with Southern Airways Corporation. Mr. Harris made motion, seconded by Mr. Parisot, to approve and to authorize the Chairman to execute same. Mr. Parisot stipulated the county be added as additional insured. Mr. Sisson replied that amendment has already been made. 5 yeas. AIRPORTS - ASSIGNMENT OF LEASE NAME CHANGE, MIRACLE STRIP AVIATION TO REGAL AIR DESTIN Mr. Villani requested approval of a name change on the lease assignment for a Destin Fixed Base Operation (FBO). Mr. John Simmons purchased Miracle Strip Aviation (FBO) and has requested the name be changed to Regal Air Destin, LLC. Upon inquiry, Mr. Dowd stated he has no problems with this request. Mr. Parisot made motion, seconded by Mr. Harris, to approve the name change as requested. 5 yeas. AIRPORTS - SUBLEASE AGREEMENT BY REGAL AIR DESTIN TO vSCc AIRCRAFT MAINTENANCE Mr. Villani stated Regal Air Destin as FBO is required to provide maintenance. He said Regal would like to subcontract with VSC Aircraft Maintenance LLC for these services, pointing out that VSC already provides maintenance for Destin Jet. Mr. Boyles made motion, seconded by Mr. Harris, to approve this sublease agreement. 5 yeas. AIRPORTS - AMENDMENT NO. 4 TO BLOCK 2 LOT 3 DESTIN HANGAR LEASE Mr. Villani requested approval of Amendment No. 4 to the Destin Airport hangar lease at Block 2 Lot 3 from David R. Colomb to his widow Lisa P. Colomb. Mr. Windes made motion, seconded by Mr. Harris, to approve the hangar lease amendment. 5 yeas. CORRECTIONS - UPDATE ON INMATE POPULATION Chief Corrections Officer Paul Lawson reported the jail county was more than 640 this past