Okaloosa County BOCC — July 1, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 1, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Approval to Purchase 60 Ton Crane (RD 36-14). DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking approval to purchase one (1) Grove 60 Ton Crane from Corwin Equipment Company for Public Works (RD 36-14). BACKGROUND & ANALYSIS: The Public Works Department has requested the purchase of one (1) Grove 60 ton crane. Bids were opened on May 21, 2014 and two bids were received. Corwin Equipment Company submitted a bid meeting specifications for a total cost of $669,631. The other bid submitted was lower at $583,810. However, this bid did not meet the required specifications. The total funding approved for the crane in the FY14 Local Option Gas Tax (LOGT - 3202) Capital account was $600,000. Public Works staff is requesting the Board also approve exceeding the $600,000 budget for the purchase of the crane. The bridge conversion account has an under-run of $56,000 that can be utilized to fund a portion of the over run for the crane. In addition, under-runs on previous equipment purchases (3202-564402) can provide the remaining funding needs. OPTIONS: Approve/Deny purchase of One (1) Grove 60 Ton Crane from Corwin Equipment Company for $669,631 and approve the transfer of funding. RECOMMENDATION: Staff recommends approving purchase of One (1) Grove 60 Ton Crane from Corwin Equipment Company for $669,631 and approve the transfer of funding. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator