Fort Walton Beach Council agenda — 06-10-08 regular agenda — reading text

such changes in the work shall be authorized by a written addendum to this Contract, and shall be executed by the City Manager. No claim for additional or extra work will be considered valid by the City unless first submitted in writing and authorized by a written addendum to this contract. Section XII. Occupational License If Consultant is located outside the City limits of Fort Walton Beach, there is a contractor registration fee of $35. 00 and a current license or registration from another business location must be shown.  Pollutant Separator Units Request For Proposal 07 -126 CONTRACT NUMBER FWB07 -126 Section XIII. Florida Law Applies & Venue The parties acknowledge and agree that this contract shall be construed pursuant to the laws of the State of Florida and that the venue for any action related to this contract_ lies within Okaloosa County, Florida. Executed on the I/ YJ day of , 2007. CITY OF FORT WALTON BEACH, FLORIDA By: ce Vhanahan, City Manager Date: 10• l0' Attest: IZ4, ' i- Helen Spencer, Cfty Clerk 4  3r Pollutant Separator Units Request For Proposal 07 -126 CONTRACT NUMBER FWB07 -126 CONSULTANT GOODWYN, MILLS, AND CAWOOD, INC. BY: Its: Q14A t itES1DC1 1.T Goodwyn, Mills, and Cawood, Inc. 359 North Main Street Crestview, FL 32536 Phone ( 850) 683 -0711 Fax ( 850) 683 -8711 State of F 1 o c ,, e& *,, County of 04--'e..\ oos0. Sworn and affirmed before me, the undersigned authority, on ore,, g%eEt \ v— , 2007, by F-c "\ V e-, e r , as the \ 4; c res of Goodwyn, Mills, and Cawood, Inc., and who is 6Enall known to me or who has produced identification of- VERA MICHELLE MANNING 1P I MY COMMISSION * DD585118 EXPIRES: Aug. 15, 2010 r a `' Lex, & L L Florida Notary Senrice.com sod 398 0153 - Notary Public 5 May 16, 2008 Mr. Mike Tatum, Purchasing Director City of Fort Walton Beach PO Box 4009 Fort Walton Beach, FL 32549 RE: Fee Proposal for Engineering/ Consulting Services for Stormwater Pollutant Separator Units for the City of Fort Walton Beach Contract Number FWB 07 -126 Amendment 1— Addition of Eglin Parkway Separator and Drainage Basin Survey Dear Mr. Tatum: Goodwyn, Mills and Cawood, Inc ( GMC) is very pleased to be working with the City on the referenced project. Outlined below is our proposed scope of work and associated fees for adding the additional separator at Eglin Parkway and performing a survey of the drainage structures in the drainage basin contributing to the storm water flow at this location: 1. Drainage Basin Structure Survey 5, 500. 00 Survey Approximately 120 Structures. Provide Horizontal Location referenced to the Florida State Plane Coordinate System. Provide Vertical Location referenced to the NGVD 29 Datum. Identify Drainage Pipe Size and Material. 2. Engineering Design 8, 500.00 Topographic Site Survey 10% Preliminary Design 40% Final Design 40% Bidding 10% 3. Construction Engineering/ Inspection 1, 000.00 4. Permitting (Excluding Agency Fees) 1, 500.00 The proposed budget includes all direct costs. The detailed scope of services that is a part of the referenced contract will remain in affect for the original project as well as for the work tasks added by this letter. If you have any questions, or require any additional information please call me at your convenience. Sincerely, GOODWYN, MILLS AND CAWOOD, INC Chuck Faulkner, PE Archive Mail Information Page 1 of 4 From: Chuck Faulkner Sent: Fri 05/ 23/ 2008 05: 18 PM chuck.faulkner@g mcnetwork.com> To: Sam Wilson < swilson@fwb. org> CC: Chuck Faulkner chuck.faulkner@gmcnetwork.com> Subject: RE: Eglin Pkwy Stormwater Separator Attachments: Sam, I propose the following alternate explanations: First, it is important to understand that the scope of work in the original rfp, proposal and contracts did not call for or include a survey of all of the structures in the drainage basin. All that was requested and provided was a survey of the installation site. If the $ 5, 500 basin survey is excluded from the total amount of the proposed addendum, which it should be, the comparison is not even close. The original amount resulted in monitoring, design, topographic survey of the installation site, and permitting fees of $12, 225 per site or a total of 16% of estimated construction costs ($ 306, 000). The proposed addendum to the contract considering the same cost items results in $ 11, 000 per unit or 7. 3% of the estimated construction cost ($ 150, 000). We were able to lowerthe actual design fee because we are. still in the process of designing the other four. This fact allows for some economies of scale and scope. The addition of the drainage basin survey is an important feature which will be helpful in final design as well as having a long term use to the city. This price was calculated in the following manner: PSM: 4 Hours @ $ 120 /hr = $ 480 Survey Crew: 40 Hours @ $ 100 /hr = $ 4, 000 Designer: 10 Hours @ $ 80 /hr = $ 800 Then we rounded down to $ 5200. There is nothing to compare this to in the original proposal. Second, if we ignore the fact that the scopes of work are different, we can look at fee based on a % of construction cost. For the original contract, the design, flow monitor data analaysis, construction inspection and permitting all add up to 16% of the estimated construction costs. For the proposed addendum, the design, flow monitor data analysis, construction inspection, permitting AND basin survey add up to 11% of the estimated construction cost. A third way to look at it would be as follows: Original Proposal Proposed Addendum Per Total Unit Storm Flow Data El 20 Hours @ $ 90 / hr 1, 800 N/ A PE 5 Hours @ $ 135 / hr 675 2,475 619 Design El 240 Hours @ $ 90 / hr 21, 600 El 60 Hours @ $90 / hr 5,400 PE 64 Hours @ $ 135 / hr 8, 640 PE 16 Hours @ $ 135 / hr 2, 160 Survey 32 Hours @ 120 /hr 3, 840 Survey 8 Hours @ 1201hr 960 34,080 8, 520 8,520 CE& I El 32 Hours @ $ 90 / hr 2, 880 El 32 Hours @ $90 / hr 720 PE 8 Hours @ $ 135 / hr 1, 080 PE 8 Hours @ $ 135 / hr 270 3, 960 990 990 Permitting El 60 Hours @ $ 90 / hr 5, 400 El 60 Hours @ $90 / hr 1, 080 PE 23 Hours @ $ 135 / hr 3, 105 PE 23 Hours @ $ 135 / hr 405 8,505 2, 126 1, 485 Basin Survey N/ A PSM 4 Hours @ $ 120 /hr 480 Survey Crew 40 Hours @ 100/ hr 4, 000 http://http:// archivearchive . . fwb.fwb. org:org: 8080lumblshowmail8080lumblshowmail jspjsp ? ? serverid=serverid= ll && useiid=useiid= 935189935189 & & muid=muid= la9625c... la9625c... 6/6/ 5/5/ 20082008  Archive Mail Information Page 2 of 4 Designer 10 Hours @ $ 80 /hr 800