Fort Walton Beach Council agenda — 06-10-08 regular agenda — reading text

the new grant was similar to the current grant, with the exception of the quantity of separator units for the project. Amending the current contract will result in a cost savings to the City as five separator units will now be bid at one time instead of four. Furthermore, the current firm already prepared the necessary documents for the design parameters for four storrawater separators, and a cost savings will be realized by not having to change design parameters for a new firm. Staff met with GMC and discussed the Eglin Parkway project and requested a formal quote attached) to amend and add a fifth stormwater pollutant separator site to their current contract. On 2008, Staff received a quote of $16, 500 and asked the firm to document unit costs for 16th, May comparison to the current contract ( email correspondence attached). After reviewing the detailed explanation from GMC, staff concluded that the added cost of the project was a result of the additional survey work required for the complex route of the project as follows: 5, 280.00 1. Drainage Basin Structure Survey $ Survey Approximately 120 Structures. Provide Horizontal Location referenced to the Florida State Plane Coordinate System. Provide Vertical Location referenced to the NGVD 29 Datum. Identify Drainage Pipe Size and Material. 2. 8, 520.00 Engineering Design $ Topographic Site Survey 10% 40% Preliminary Design Final Design 40% 10% Bidding 2  3. Construction Engineering/ Inspection 990.00 4. Permitting (Excluding Agency Fees) 1: 1485. 00 Total= $ 16, 275. 00 Recommendation: Staff requests Council authorization to amend contract number FWB07 -126 in the amount of 163,275 to Goodwyn, Mills, and Cawood, Inc. of Crestview, Florida for engineering services related to design installation of Stormwater Pollutant Separator Units. The requested amendment will be for the engineering, designing and permitting of (1) one stormwater pollutant separator in accordance with the funding agreement from the Northwest Florida Water Management District signed April 8th, 2008. If approved, sufficient funding is available in 401 -5403 -537.6300 ( Water Quality Initiative). Prepared and Submitted BX: o Sam Wilson, Environmental ecialist Date Date Reviewed and Concur: r/61v Mike Ta casing Director Date Reviewed and Concur: r V• Brandy Wunker, Finance Director Date Reviewed and Concur: a/ vj Jo c S ahan, City Manager Date Attachments: 1. GMC Contract FWB07 -126 2. GMC Proposed Amendment dated May 16, 2008 3. Email string dated May 23, 2008  Pollutant Separator Units Request For Proposal 07 -126 CONTRACT NUMBER FWB07 -126 CONTRACT FOR ENGINEERING / CONSULTING SERVICES FOR STORMWATER POLLUTANT SEPARATOR UNITS FORT WALTON BEACH, FLORIDA This agreement is made between the City of Fort Walton Beach, a Florida municipality with its principal place of business at 107 Miracle Strip Pkwy, Fort Walton Beach, Florida, ( "City ") and Goodwyn, Mills, and Cawood, Inc., ( "Consultant ") of 359 North Main Street, Crestview, FL 32536. The City desires to have the following services to be performed by Consultant: All those services outlined and set forth in the Request for Proposal, RFP 07 -126, dated June 12, 2007, and the Consultant's Proposal dated July 17, 2007, along with any amendments to those documents and Exhibit " C" Scope of Work dated September 26, 2007. Each document stated and any amendment is incorporated in and specifically made a part of this Contract by reference. Consultant agrees to perform the services for City under the terms and conditions set forth in this agreement. Therefore, in consideration of the ' mutual promises in this contract and any referenced document, it is agreed by and between City and Consultant. . Section I. Nature of Employment Consultant will perform monitoring, -engineering design, construction engineering and inspections, and permitting services for the stormwater pollutant separator units in the City as specified in the Request for Proposal, dated June 12, 2007, Consultant's Proposal dated July 17, 2007 and Exhibit " C" Scope of Work dated September 26, 2007. Section II. Place of Work Consultant's on -site services will be rendered largely in the City limits of Fort Walton Beach, Okaloosa County, Florida, and at other places designated by the City. Section III. Time Devoted to Work In the performance of the services, the hours Consultant is to work on any given day will be entirely within Consultant's control and City will rely upon Consultant to put in such number of hours as is reasonably necessary to fulfill the intent and purpose, of this contract. The work of this Contract shall commence at the earlier of ten ( 10) days from the date of execution of this Contract or at the date specified in the Request for Proposal, dated June 125 2007, and the Consultant's Proposal dated July 17, 2007, along with any amendments to those documents. The work shall be completed within two- hundred- seventy (270) days of the date of commencement.  Pollutant Separator Units Request For Proposal 07 -126 CONTRACT NUMBER FWB07 -126 Section IV. Payment Services described under Exhibit " C" Scope of Work will be conducted for a not - to- exceed fee of $48, 900. 00 as follows: Payment Schedule: Task 1. 0 Storm Flow Monitoring 2,500. 00 City of Fort Waltol i provides equipment) Task 2. 0 Engineering Design 33, 900. 00 Surveying . 10% Preliminary Design 40% Final Design 40% Bidding 10% Toalr Z n (' intinn L11S111VV111lU 1~ nrrinovrinn/ ilLJ\JVVt1V11 T„ er or++inn $ 14JL \. J. V nnc+. VVILJti lLVt1V11 , 4 0nn nn vV. VV Task 4. 0 Permitting (Excluding Agency Fees) $ 8, 500. 00 3 sites NWFWMD ERP Y site NWFWMD/ USCOAE Dredge & Fill 1 FDOT Permit The City shall make progress payments periodically, as the work proceeds, as approved by the City Manager or designee. Invoices shall be paid within thirty (3 0) days of receipt by the City. All invoices shall be directed to the Purchasing Director, City of Fort Walton Beach, PO Box 4009, Fort Walton Beach, Florida, 32549. NOTE: ALL INVOICES MIDST CLEARLY INDICATE THE CITY CONTRACT NUMBER AS STATED HEREIN. Section V. Status of Consultant This agreement calls for the performance of the services of the Consultant as an independent contractor and Consultant will not be considered an employee of the City for any purpose. Section VI. Time of Essence The parties understand and agree that time is of the essence in the performance of this Contract. 2  Pollutant Separator Units Request For Proposal 07 -126 CONTRACT NUMBER FWB07 -126 Section VII. Services for Others Inasmuch as Consultant will acquire or have access to information which is confidential, Consultant will not perform any services for any other person or firm contrary to or in conflict with the City's best interests without prior notification to- the City and the City's consent to such work during the time of this contract. Section VIII. Termination of Contract for Convenience The City may terminate this contract at its convenience with 30 days advance written notice to the Consultant. In-the event of such a termination by the City, the City shall be liable for the payment of all Work properly performed prior to the effective date of termination and for all services which cannot be cancelled and were completed prior to the effective date of termination and other reasonable costs associated with the termination. Section IX. Indemnification Consultant agrees, to the fullest extent permitted by law, to indemnify and hold harmless the City from any amounts ( including reasonable attorney' s fees) for which the City shall become legally obligated to pay as damages for negligent acts, errors, and /or omissions of the Consultant arising out of the Consultant' s performance under this Agreement; however,,the amount Consultant will pay for damages is limited to the limits set forth in Consultant' s liability insurance. Section X. Insurance Consultant shall provide evidence of insurance coverage which is equal to or exceeds the minimum standards for a project of this nature, and as specified by the Risk Manager of the City. Section XI. Additional or Extra Work The City may order changes in writing to the scope of this contract consisting of additions, deletions, extra work, or other revisions. Upon order of those changes, the Contract price and time shall be adjusted accordingly as the parties agree. All