Fort Walton Beach Council agenda — 06-10-08 regular agenda — reading text

whether there would be a conflict with any of the golf course rate adjustments. 1St The Interim Finance Director confirmed the rates will not be changed effective June and the current rates will continue until after the workshop. The Mayor called for the vote on the motion to reschedule the golf course workshop to another date, to be determined by staff as soon as possible and it carried unanimously with Holmes, Reeves, Garvie, Pullen, Hartwell, and Minich in favor (Miller absent). NOMINATIONS —FLOC CITIES OF EXCELLENCE PROGRAM Consideration of nominations for the 2008 Florida Cities of Excellence Award Program, presented by the Florida League of Cities. Regular Council 5 -27 -08 155 NOMINATIONS —FLOC CITIES OF EXCELLENCE PROGRAM cont. Cam Johnson, Public Information Officer advised that the awards will be presented at the Awards Banquet on November 21" and the nominations are due to the Florida League of Cities by August 11th. He mentioned that the City has submitted awards and has had finalists in several categories in 2005, 2006, and 2007 and mentioned that the Mayor is not eligible this year due to his receiving the honor in 2007. He wished to know whether Council would like to submit nominations in any of the categories for 2008. Mr. Hartwell nominated Kabe Woods for City Citizen of the Year and it carried unanimously with Holmes, Reeves, Garvie, Pullen, Hartwell, and Minich in favor (Miller absent). Mr. Minich nominated Corporal William Royal for City Employee of the Year and it carried unanimously with Holmes, Reeves, Garvie, Pullen, Hartwell, and Minich in favor (Miller absent). Mr. Holmes nominated Bill Garvie for Council member of the Year and it carried unanimously with Holmes, Reeves, Garvie, Pullen, Hartwell, and Minich in favor (Miller absent). Mr. Minich nominated the City for the Florida City of Excellence Award and it carried unanimously with Holmes, Reeves, Garvie, Pullen, Hartwell, and Minich in favor (Miller absent). Mr. Holmes nominated FWBTV for the City Spirit Award and it carried unanimously with Holmes, Reeves, Garvie, Pullen, Hartwell, and Minich in favor (Miller absent). Mr. Hartwell nominated Helen Spencer for City Clerk of the Year and it carried unanimously with Holmes, Reeves, Garvie, Pullen, Hartwell, and Minich in favor (Miller absent). Mr. Minich nominated Toni Craig for City Attorney of the Year and it carried unanimously with Holmes, Reeves, Garvie, Pullen, Hartwell, and Minich in favor (Miller absent). Mr. Garvie nominated Joyce Y Shanahan as CityY Manager g of the Year and it carried unanimous)y with Holmes, Reeves, Garvie, Pullen, Hartwell, and Minich in favor (Miller absent). NOMINATIONS — " E. HARRIS DREW" AWARD Consideration of nominations for the " E. Harris Drew" Municipal Official Lifetime Achievement Award, presented by the Florida League of Cities. The Mayor mentioned his observation that nominations of elected officials with term limits do not do well and it is elected officials with 20 years or more who do better. No nominations were made. BEAUTIFICATION COMMITTEE /TREE BOARD APPOINTMENT Consideration of appointment to the Beautification Committee /Tree Board. Mr. Holmes nominated J. T. Edwards. The Mayor called for the vote on the nomination to re- appoint J. T. Edwards, 937 Don Drive, to the Beautification Committee /Tree Board for a four year term from May 24, 2008 until May 24, 2012 and it carried unanimously with Holmes, Reeves, Garvie, Pullen, Hartwell, and Minich in favor Miller absent). OTHER CITY BUSINESS Mr. Minich asked that Council look closely when selecting an individual to a City Board or Committee. Dr. Pullen added it would be nice if Council would attempt to recruit individuals to serve on City Boards or Committees.  Regular Council 5 -27 -08 156 MAYOR/COUNCIL ANNOUNCEMENTS Mr. Reeves expressed his support for the appointment of Brandy Wunker as Finance Director and stated she has worked ` behind the scenes' for the past year in the Finance Department. Mr. Garvie mentioned the events taking place this week in honor of the Doolittle Raiders. Mr. Hartwell stated he is looking forward to the Billy Bowlegs festival and parade in June. He also stated his support of the 175' flag pole at Uptown Station and the dedication of the flag to our first responders and the military men and women who serve and protect the flag. Mr. Minich also discussed the historic moment in history when the Doolittle Raiders attacked the Japanese and the honor it is to pay tribute to the brave men of the Doolittle Raiders. Mayor Anderson mentioned the firefighters car show in May was a great success; he attended the landmark ribbon cutting ceremony and work should begin on the garage in July; the Sister City endeavor is moving forward and he will be going to Sweden in June to explore the program; and he attended the Memorial Day ceremony at Beal cemetery and it was the most attended one. The Mayor also mentioned the employee update put out by the PIO is outstanding and contains a lot of information on the employees. The Mayor also discussed his trip to Washington D.C. and the three major items discussed with the Senators and Congressmen on Wednesday and with the Pentagon and the Air Staff on Thursday. He briefly reported that the Test and Evaluation Center reorganization will not take place; that dollars are available for infrastructure needs associated with BRAC growth; and the Air Force is going to take another look at the whole enhanced use lease process for the sprayfield lease. 5t' The Mayor announced the Billy Bowlegs festival beginning on June and thanked Councilman Garvie for chairing the last meeting. ADJOURNMENT Being no further business, the meeting adjourned at 10: 00 p.m. APPROVED: ATTEST: CITY CLERK ddm  CITY COUNCIL MEETING June 10, 2008 Consent Agenda Consideration of request to amend Contract FW1307- 126, in the amount of $ 16, 500 to Goodwyn, Mills & Cawood, Inc for engineering, design and permitting for one stormwater pollutant separator, funded through NWFWMD Utilities Director) Council Action 1 St 2nd Vote: Agenda Item Number: 3  CITY OF FORT WALTON BEACH MEMORANDUM To: Joyce Shanahan, City Manager From: Sam Wilson, Environmental Specialist Through: John Hofstad, Utilities Director Date: May 30, 2008 Subject: Engineering Services — Stormwater Pollutant Separators Background• On March 27, 2007, City Council approved a funding agreement presented to the City of Fort Walton Beach by the Northwest Florida Water Management District, through their 2007 Florida Forever competitive grants program, for $ 306,435 for the construction of four ( 4) stormwater pollutant separators. On June 12, 2007, the City's Purchasing Department advertised Request for Proposal (RFP) 07 -126 for engineering services for Stormwater Pollutant Separator Units. The RFP set forth the scope of work for an engineering firm to oversee the construction management, design, and installation of four (4) stormwater pollutant separator units. These separator units are currently being designed to retrofit existing stotmwatet pipe, remove free oils, sediments, and floating debris through gravity settling, flotation, or other related mechanisms. The proposed project sites are Liza Jackson Park, Hollywood Boulevard, Garners Beach, and the Fort Walton Landing outfalls. Staff opened sealed proposals on July 17, 2007, and two (2) engineering firms meeting the minimum qualifications provided the necessary information to qualify for review for this solicitation. The two 2) firms were: Tetra Tech, Inc. Goodwyn, Mills, and Cawood, Inc. (GMC) After a selection committee was formed andh, staff received City Council's approval, a contract was drafted, reviewed and signed on October 11` 2007 by GMC and the City of Fort.Walton Beach at a not -to- exceed fee of $ 485900. Since that time, the firm has completed, or is completing the following: Installed flow monitors at each of the four sites Completed Topographic survey of all four sites, spatially correct in State Plan Coordinates Prepared a computerized hydraulic model of each drainage basin using flow monitoring data Preparing a short document /memo to include recommendations for stormwater pollutant separator /equipment, cost vs. benefits on at least (3) different separator units from different manufacturers 1,  Prepared preliminary documents consisting of final design criteria, preliminary drawings, and outline specifications for (4) four stormwater pollutant separators and (1) one access road Preparing all necessary contract documents, final drawings, and specifications to be included in a bid package The design, permitting, and surveying of the project is on track and construction of the separators is 21St, 2009. To expected to be finished ahead of the required funding agreement deadline of May date, GMC is completing all assigned tasks and meeting staff expectations for this project. Discussion: On October 29, 20075 staff submitted a second grant proposal titled " Eglin Parkway Stormwater Initiative" for inclusion in the Northwest Florida Water Management District' s 2008 Florida Forever competitive grant program. The grant proposal submitted was essentially a duplicate of the 2007 grant and requested construction funding for (1) one Stormwater Pollutant Separator to be installed in the Eglin Parkway vicinity. City staff received notification from the Management District that funding had been approved in January 2008 and a funding agreement was drafted and brought before City Council on April 8, 2008 for consideration. 8ffi City Council approved the grant funding agreement on April and staff immediately started researching the feasibility of amending the current contract with GMC. After consultation with the City's Purchasing Director, staff concluded that the scope of work for