Fort Walton Beach Council agenda — 06-10-08 regular agenda — reading text

5, 280 Please let me know if any of this makes sense. This is a good price for the scope. Let me know what I need to do to help you justify it. Chuck From: Sam Wilson [ mailto:swilson @fwb.org] Sent: Wednesday, May 21, 2008 6 :15 AM To: Chuck Faulkner Subject: FW: Eglin Pkwy Stormwater Separator Here' s what John is thinking. Sam Wilson Environmental Specialist City of Fort Walton Beach P.O. Box 4009 Fort Walton Beach, FL. 32549 W:(850) 833 -9932 C:( 850) 585 -0869 Original Message---- - f - - -- From: John Hofstad Sent: Tuesday, May 20, 2008 4:41 PM To: Sam Wilson Subject: RE: Eglin Pkwy Stormwater Separator Sam, I reviewed Chuck' s letter and the only comment I have is there needs to be some reference to the unit costs previously agreed upon with the other project. If the unit pricing is consistent with pricing for the executed contract, then I' m fine with the proposal. If there is a markup in pricing, then we' ll probably have to bid this work. Chuck needs to confirm the pricing. The way the proposal is set up now it is impossible to determine this. It may be that the pricing is the same, but the amount of work is significantly higher for this project resulting in a higher overall cost. If this is confusing, get back with me and I' ll explain where I' m coming from. Thanks, John Hofstad Utilities Director City of Fort Walton Beach P. O. Box 4009 Ft. Walton Beach, FL 32549 850) 833 -9904 direct line 850) 833 -9613 office 850) 833 -9690 fax jhofstad ,. fwb. org Original Message---- - From: Sam Wilson Sent: Monday, May 19, 2008 1: 12 PM To: Mike Tatum Cc: John Hofstad Subject: Eglin Pkwy Stormwater Separator Mike, http: //archive .fwb.org:8080 /umblshowmail jsp ?serverid= l &userid= 935189 &muid= la9625c... 6/ 5/ 2008 Archive Mail Information Page 3 of 4 When you have a minute please review the attached quote from Goodwyn, Mills, and Cawood Inc. regarding the addition of the fifth separator site to their current contract. If they need to add or delete anything let me know. Also, does the letter need to be addressed to you or Joyce? This grant is from the NWFWMD for $ 150, 000.00 and the City' s match requirement is $ 20,000. 00 to be used for engineering, design, surveying, and permitting. Thanks, Sam Wilson Environmental Specialist City of Fort Walton Beach P. O. Box 4009 Fort Walton Beach, FL. 32549 W:(850) 833 -9932 C:( 850) 585 -0869 Chuck, I figured you had used the hard copy drainage map, we provided you, to come up with the 120 structures and the sub -watershed delineation, but from my end I didn' t want to be held to just 120 structures when it might take 130 or 140. We are on the same page. The letter looks good and I will forward it out for a cursory review from a few other staff members and let you know soon. As always we appreciate your quick response. Thanks, Sam Wilson Environmental Specialist City of Fort Walton Beach P. O. Box 4009 Fort Walton Beach, FL. 32549 W:(850) 833 -9932 C:( 850) 585 -0869 Original Message---- - From: Chuck Faulkner [ mailto :chuck.faulkner@gmcnetwork.com] Sent: Monday, May 19, 2008 12: 35 PM To: Sam Wilson Cc: Michelle Manning Subject: FW: Hey Sam, I had the opportunity to pull the letter back up. I have the sentence: Outlined below is our proposed scope of work and associated fees for adding the additional separator at Eglin Parkway and performing a survey of the drainage structures in the drainage basin contributing to the storm water flow at this location" This was put in with the intention to clarify that we will survey all of the structures within the sub basin contributing flow to this area. Survey Approximately 120 Strictures." This indicates that we have counted from a map close to 120 structures in this sub -basin. This number is http:// archive .fwb.org:8080lumblshowmail jsp ?serverid =l &userid= 935189 &muid= la9625c... 6/ 5/ 2008 Archive Mail Information Page 4 of 4 what the fee is based on. If that is not correct —or close to it, we need to revisit the fee. I just want to make certain that we are both on the same scope of services —once we are, I am comfortable phrasing it however you want. I just don't want to get caught surveying 200 structures when we thought there were 120. If you want the acreage, let me know and we will measure it. I have added the comment about pipe materials on the revised draft attached. Let me know. Thanks. Chuck Michelle, please update the computer file with the attached] http -//archive .fwb.org -8080 /umb /showmail jsp ?serverid= l &usen'd= 935189 &muid= la9625c... 6/ 5/ 2008  CITY COUNCIL MEETING June 10, 2008 Consent Agenda Consideration of request to award materials for World Changers, to the low responsive, responsible bidders, as outlined CDS Director) Council Action 1 St 2nd Vote: Agenda Item Number: 4 r CITY OF FORT WALTON BEACH, FLORIDA MEMORANDUM DATE: June 4, 2008 TO: Joyce Shanahan, City Manager FROM: Cathy Ducharme, Senior Staff Assistant Community Development Services THROUGH: Missy McKim, Director Community Development s SUBJECT: Consideration of bids for the material for the World Changers Project which will paint and /or roof approximately 22 homes within the City of Fort Walton Beach BACKGROUND: The project, sponsored by the Choctaw Baptist Association, Okaloosa Community Development Corporation and the City of Fort Walton Beach, will roof and /or paint approximately 22 homes within the City of Fort Walton Beach. Over 236 junior high and high school students will be in Fort Walton Beach June 21 -28, 2008, through the World Changers Project. These students will be divided into crews of approximately 12 students, with a supervisor on site for each crew. There will also be construction supervisors and an overall construction coordinator who has worked with City staff to identify homes and materials l required to roof and /or paint the homes that will be part of the World Changers Project. SUMMARY The bids are based on unit costs for the materials expected to be required for this project. Prior to the project starting in June, the City, based on the Construction Coordinator's estimates, will notify the selected bidder of the amounts of each unit that will be needed and where and how much should be delivered to each of the homes on June 18 -20. It is expected that additional materials may be needed and that there may be some materials left over to be returned. At the end of the project, the final costs of the materials will not exceed the $ 522500 ($ 17, 500 from OCDC and $ 35,000 from CDBG). Left over funds will be put into the rehabilitation of homes. The lowest bid for the roofing and /or painting materials is Lowes Home Center. The other bidders were Crestview Wholesale and Gatlin Lumber. RECOMMENDATION Staff recommends that the lowest, responsive, responsible bidder, Lowes Home Center who is able to complete the order be awarded the bid for shingles and other roofing materials. Concur: 5 off Mike Tatum, Purchasing Director Date Bray Wunker, Finance Director Data L41  f J' e Oanahan, City Manager Date Woad Changers Go 0 - cod N O O N N J J o- 4 0o t.. O NANO tt) U - C) .- O _ tMA N O CO M CM Os1' 0NNCA T- n Lf) M T.- Ef} } Eft ER CD m -. T.." Efl ( o 60LoO N CO O to d7 7 63 '~ O O G1 1- Z '' N c0 co r 1 LUC) .., z C. v '^- cc) p ,- N r d: CMO N N r M T N p a) CIO to CO d T" T- 00 t,: 3 fa LO U M