Okaloosa County School Board — Regular Meeting, September 23, 2019 — reading text

based on catalog discount pricing and will be used on an as needed basis. Funds will be paid from General Funds. The five (5) year contract renewal is effective October 14, 2019 through October 13, 2024. Copies of the vendor renewal letters and original award tabulation are attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) File Attachments ITB 15-04_TAB.pdf (16 KB) VENDOR RENEWAL LETTERS.pdf (371 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Tag-On Bid Purchase Over $25,000: Playmore Recreational Products & Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $197,911.61 Budgeted : Yes Budget Source : Capital Funds, Project 5343 ADA - Ramp Replace Recommended Action : Motion to approve the purchases from Playmore Recreational Products &  Services for various cost centers for a total of $197,911.61. Public Content Request approval to purchase playground equipment for various cost centers from Playmore Recreational Products & Services. Attached are individual quotes for Antioch ES $54,343.89, Elliott Point ES $70,852.26, and Northwood ES $72,715.46 for a grand total of $197,911.61. The purchases are made through Manatee County Bid 16-0025-MR. Funds will be paid from Capital Funds, Project 5343 ADA - Ramp Replace. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments ANTIOCH QUOTE.pdf (48 KB) ELLIOTT POINT QUOTE.pdf (52 KB) NORTHWOOD QUOTE.pdf (53 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Tag-On Bid Purchase Over $25,000: Omntec Proteus K4 Tank Controller System-Syntech Systems, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $45,300.00 Budgeted : Yes Budget Source : General Funds, Project 2093 Fuel System Repairs Recommended Action : Motion to approve the purchase and installation of the Omntec Proteus K4 Tank Controller System-Syntech Systems, Inc., in the amount of $35,800.00 with installation cost of $7,500.00, and estimated shipping charges of $2,000.00, for a total purchase cost of $45,300.00. Public Content Request approval of the purchase and installation of the Omntec Proteus K4 Tank Controller System-Syntech Systems, Inc., in the amount of $35,800.00 with installation costs of $7,500.00, and estimated shipping charges of $2,000.00, for a total purchase cost of $45,300.00. This purchase is made through the Sourcewell National Purchasing Cooperative, Fuel Management Technologies Contract #022217-SYS and will be purchased through the local Syntech Systems, Inc. Fuelmaster Distributor, Southern Petroleum Systems. Copies of the quote and details of the purchase are attached. Funding will be paid from General Funds, Project 2093 Fuel System Repairs. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments OMNTECH QUOTES.pdf (385 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 Renewal of Exempted Purchase Over $25,000: Blackboard, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $40,413.75 Budgeted : Yes Budget Source : General Funds, Project 3007 School Communications Recommended Action : Motion to approve the renewal of the Blackboard Connect Notification System subscription through Blackboard, Inc. for an estimated total of $40,413.75, effective October 1, 2019 though September 30, 2020. Public Content Request approval to renew the Blackboard Connect Notification System subscription through Blackboard, Inc. for an estimated total of $40,413.75. Pricing is based on $1.25 for an estimated 30,331 students, for an estimated total of $37,913.75, and an additional fee of $2,500.00 for 24/7 support, for an estimated grand total of $40,413.75. The purchase is exempt through 6A-1.012(11)(b). Funds will be paid from General Funds, Project 3007 School Communications. The contract is effective October 1, 2019 though September 30, 2020. Copies of the renewal letter and original contract are attached. For additonal information please contact Steve Horton, Assistant Superintendent, Information Systems at (850) 689-7184. File Attachments BLACKBOARD RENEWAL.pdf (139 KB) ORIGINAL CONTRACT 2013.pdf (257 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.18 Service Agreement #20-63 Northwest Florida State College, AmeriCorps, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $43,500.00 Budgeted : Yes Budget Source : General Funds, Project 4109 SAI - Mentoring Services Recommended Action : Motion to approve Service Agreement #20-63 Northwest Florida State College, AmeriCorps in the amount of $43,500.00, effective September 24, 2019 through July 31, 2020. Public Content Request approval of Service Agreement #20-63 between Northwest Florida State College, AmeriCorps and The School Board of Okaloosa County, FL, on behalf of the district, in the amount of $43,500.00 to provide an 8-month environmental STEM curriculum course "Grasses in Classes" to be held once a month with contracted elementary schools. The Provider will be paid $2,900.00 per contracted school for up to 15 schools, for a total contract amount not to exceed $43,500.00. Funds will be paid by participating schools from General Funds, Project 4109 SAI - Mentoring Services. The contract is effective September 24, 2019 through July 31,