Okaloosa County BOCC — August 6, 2015 — Mosquito Control — reading text

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: HUMAN SERVICES DEPARTMENT/PROGRAM: MOSQUITO CONTROL PROGRAM DESCRIPTION: The Okaloosa County Public Works Department Mosquito Control (MC) Program provides the public with a safe and cost effective program for the reduction of mosquito populations and habitat. The proposed FY15 Budget reflects the funding strategy to sustain the program model developed over the past decade. The jurisdiction to which the MC Program is responsible is the Okaloosa County Mosquito Control District (District) which includes all of Okaloosa County excluding Federal and State Parks and Eglin Air Force Base. REVENUE: The MC Program is funded through the General Fund. Supporting revenue of the General Fund are ad valorem taxes, state shared revenue, licenses, permits, charges for services, interest, other miscellaneous revenue and transfers from other funds. Marginal State grant funding (approximately 5% of total MC budget) supplements the MC Program and the availability grant funds are subject to annual review at the State level. Acceptance of the grant requires the District Director to prepare monthly financial and chemical inventory reporting. To date, there has been no definitive announcement indicating the amount of the State grant for FY2016. FY15 State grant funds secured by the District totaled just under $32k. Under the current MC Program, State funds are targeted for supplemental chemical purchases. MAJOR ACCOMPLISHMENTS LAST YEAR: Ø Control mosquito populations for the entire County excluding federal and state property to protect the health and safety of our citizens. Ø Evaluated and initiated procurement of the replacement of the MC data system hardware/software due ot the termination of support for the current system and network system upgrade. Ø Responded to over 570 customer inquiries, October 2013 through September 2014. Ø Inspection and larvicide application at over 1,900 sites per month. Ø Adulticide application over 357,735 acres; 1,3720 person hours; traveling over 23,500 miles. Ø Adulticide historic utilization in gallons is as follows; 1,870 -- FY08; 1,946 -- FY09, 1,526 -- FY10, 1,978-- FY11, 2,080 --FY12, 2800 – FY2013 and 2,376 – FY14. Adulticide chemical costs approximately $18 per gallon. Ø Established contractual relationship with the Public Health Department for coordinated disease vector response. PROGRAM GOAL: The Okaloosa County Mosquito Control program will provide an environmentally safe and cost effective operation for the reduction of mosquito populations and habitat in compliance with applicable state regulations and Okaloosa County Board of County Commissioner’s policy. KEY OBJECTIVES: 1. To maintain a high level of customer service with reduced resources. 2. To aggressively pursue material and contractual services required to provide an effective integrated pest management program. 3. Control breeding sites by treating mosquito habitat both chemically and biologically and by elimination of the mosquito habitats. 4. Expand mosquito surveillance sites from 12 to 15. 5. Integrate new MC data system into the MC Program. 6. Continue to integrate new technologies (e.g. Google Earth, GIS) into Mosquito Control Standard Operating Procedures. 7. Remain compliant with all local, State and Federal requirements. 8. Integrate Work Director (Public Works work order generation and tracking system) and the new MC data management System. 9. Systematic procurement of replacement pumps and sprayers over the next 4 years. PERFORMANCE MEASURES: Actual Actual Estimated Adopted Performance Measures FY13 FY14 FY15 FY16 Number of Full-Time Employees 8 8 8 8 Total Operating Expenditures $121,478 $91,406† $194,232†† $181,349 Input Total Capital Expenditures 0 0 $23,000 38,000 State Funding $18,396 $18,500 $31,500 $31,500** Proactive Larvicide (larvicide sites 1700 1,700 1900 1900 inspected/treated monthly) *Adulticide Program (Gallons of Adulticide) 1978 2,376 2,400 2,400 Output *Number of Completed Work Orders 760 782 800 State Reporting Requirements (Monthly) 12 12 12 12 Number of Traps Set Per Week 12 0 12 15 Efficiency Percentage of monthly treatment of larvicide 100 100 100 100 Effectiveness sites Percentage of Routine Work Orders Completed 100 100 100 100 in 1 week Continued State Funding (Receive maximum 100 100 100 100 funding available) * Dependent on weather conditions and mosquito-borne disease outbreak † FY13 Chemical Inventory supplemented by the balance of State Grant funds ** Dependent on pending State Legislation †† Includes $35k for surveillance contract and $60k chemical inventory replenishment HISTORICAL STAFFING SUMMARY: Category FY13 FY14 FY15 FY16 Full-time Administrative & Support 8 8 8 8 Total 8 8 8 8 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Original Approved +/- Decrease Personnel Services $391,772 $390,645 $398,083 $381,828 -$16,255 -4.1% Operating Expenses $80,816 $153,824 $179,711 $171,349 -$8,362 -4.7% Capital Outlay $0 $0 $0 $47,500 $47,500 0% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $0 $0 $0 0% Total $472,588 $544,469 $577,794 $600,677 $22,883 4.0% ACCOUNTS: FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Approved +/- Decrease 10 SALARIES & WAGES $273,434 $271,656 $257,998 -$13,658 -5.0% Retirements And New Hires At Lower Rate. 20 BENEFITS $125,606 $126,427 $123,830 -$2,597 -2.1% Provided By Human Resources; Stipend Adjustments 34 CONTRACT SERVICES $35,000 $35,000 $35,000 $0 0% 41 COMMUNICATIONS SERVICES $1,800 $1,950 $1,950 $0 0% 42 FREIGHT & POSTAGE $50 $50 $75 $25 50.0% 43 UTILITY SERVICES $3,850 $4,000 $4,000 $0 0% 45 RISK MANAGEMENT ALLOCATION $11,415 $12,640 $11,487 -$1,153 -9.1% Provided By Risk Management 46 REPAIR & MAINTENANCE $16,378 $17,812 $18,070 $258 1.4% 49 MISCELLANEOUS CHARGES $0 $0 $750 $750 0% 51 OFFICE SUPPLIES $300 $300 $500 $200 66.7% 52 OPERATING SUPPLIES $103,039 $106,559 $98,017 -$8,542 -8.0% Chemical Inventory And Lower Fuel Costs 55 TRAINING & EDUCATION EXPENSES $1,200 $1,400 $1,500 $100 7.1% 60 CAPITAL OUTLAY $23,000 $0 $47,500 $47,500 0% London Fog Sprayers, Smartflow Ii With Pump And GPS TOTAL $595,072 $577,794 $600,677 $22,883 4.0%