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Fort Walton Beach Resolution — 2008-06-Adopt Policy-SS Numbers — reading text
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RESOLUTION 08-06
A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ADOPTING
POLICIES FOR THE COLLECTION AND USE OF SOCIAL SECURITY NUMBERS;
AUTHORIZING THE CITY MANAGER AND CITY CLERK TO REPORT
COMPLIANCE WITH SECTION 119. 071( 5) OF THE FLORIDA STATUTES; AND
SETTING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON
BEACH, FLORIDA AS FOLLOWS:
The City Council of Fort Walton Beach acknowledges that the social security
number was never intended to be used for business purposes. The Council recognizes
that the social security number can be used as a tool to perpetuate fraud against an
individual and to acquire sensitive personal, financial, medical, and familial information,
the release of which could cause great financial or personal harm to an individual.
The City of Fort Walton Beach collects the social security number of individuals
because it is specifically authorized by law to do so or imperative for the performance of
the City' s duties and responsibilities as prescribed by law. Therefore,
1. The City Council hereby authorizes the collection of social security numbers from
individuals for the purposes of classification of accounts, identification and verification,
data collection, reconciliation, tracking, securing a comprehensive background check
including financial) as part of the hiring process, benefit processing, tax reporting and
as a unique numeric identifier that may be used for search purposes.
2. At the time that a social security number is requested from an individual, a
disclosure of the purposes for collection, as stated in this resolution, shall be signed by
the individual.
3. The City Council hereby authorizes the City Manager and City Clerk to report the
City' compliance with section 119. 071, Florida Statutes, to the Executive Office of the
s
President, Florida Senate President, and Florida House Speaker before January 31,
2008.
4. This Resolution shall take effect immediately upon approval by the City Council.
AdoPte~ d~ wi iuk~
Mike Anderson, Mayor
App' oved as to f m and legal sufficien ISPOSITION
A7JAma~
Helen Spencer, y Clerk