Fort Walton Beach Resolution — 2010-11 -Comp Mgt Plan Adoption — reading text

Instruction (PGIs) and be prepared to carry out their responsibilities as indicated in this plan. SpeCific " how to" actions and tasking to perform indicated responsibilities are found within each department's / agency' s PGIs. c. Emergency Proclamation: Declaring a State of Emergency. A local Emergency Proclamation is the legal method which authorizes extraordinary measures to meet emergencies and / or solve disaster problems. A proclamation allows for the emergency use of resources ( city personnel, supplies, equipment, materials, and facilities), the by- passing of time consuming requirements such as hearings and the competitive bid process; and activates extraordinary measures as outlined in this plan. A proclamation is usually a. prerequisite for state and/ or federal assistance and made at the onset of a disaster to allow the City to do as much as possible to help itself. In preparing a proclamation, a description of the event and the necessary emergency authorizations need to be documented. The Okaloosa County EOC should be informed, and a news release made as soon as possible when an Emergency Proclamation is signed. The Mayor may declare a civil emergency to expedite access to local resources needed to cope with the incident. If the needed response exceeds these local capabilities, a disaster has occurred. The Mayor may further ask for a gubernatorial declaration and state and federal assistance. . 77-  d. Request for Assistance. @ If the situation is beyond local. capability, a request for state assistance; and/ or federal assistance may be in the original proclamation or. included in a second proclamation ptesented to the Governor through the Okaloosa County EOC and the State EOC. The " Local Proclamation" and the " Request for Assistance" are two separate actions, although they may be combined. Part of this pr?c1amation includes the Mayor proclaiming the City " a disaster area." The Okaloosa County EOC serves as the liaison and coordinating agency between Fort Walton Beach and state government. At the state level, decision making authority and commitment of state resources is retained at the state EOC ( SEOC) or by the state emergency response team ( SERT) leader. The SERT leader may issue mission assignments to state agencies ( state ESF' s) in support of local response needs. Mission assignments and mutual . aid agreements coordinated by the state, are tracked in the SEOC by staff reporting to the SERT leader. Should federal assistance be granted, a state coordinating officer SCO) will. be appointed to interface directly with the federal govemment and to coordinate federal ESF' s mobilized to support local emergency operations. e. Fort Walton Beach Departmental Initial Response Tactical Guidance and Policy. ( See page 16.) 2. Evacuation. a. In the event of a local or regional evacuation, Fort Walton Beach operations will be coordinated from the EOC. Initial actions include: the mechanics of the evacuation, i.e. identification of Coordinating areas to be evacuated, identification of eyacuation routes, traffic control, etc. ( See 2. Evacuation: page 18.) Regional evacuations will be coordinated with the Okaloosa County EOC. 3. Sheltering. a. In the event of a local or evacuation, Fort Walton Beach regional operations will be coordinated from the EOC. Initial actions include: Coordination of sheltering for a small, local evacuation, i. e. identification of shelters, communications, medical care, food, security, etc. See Annex III. ESF # 6: Mass Care, for additional details. 78-  @ Notification of the Okaloosa County Chapter of the American Red Cross if their designed shelter facilities are to be used. The opening of shelters is a coordinated effort between Okaloosa County EOC and the Red Cross. Fort Walton Beach will make requests to either group. J. RECOVERYACfIONS. ( See Annex N: Recovery for detailed infonnation.) 1. The recovery phase will begin during the response se, and will focus on: ph?- Damage assessment. Administration of programs to mitigate the consequences of future disasters. 2. Initial actions that may be taken include: Assemble, brief, and deploy damage assessment teams. Compile, analyze disaster impact. .. Work wilth county, state, federal representatives to identify locations for the Disaster Field Office ( DFO) and Disaster Recovery Centers ( DRCs). Obtain information on current recovery program, eligibility requirenients, etc. Identify recovery support departments, personnel. Maintain liaison with Okaloosa County EOC. 3. Continuing actions may include: Coordination with county, state, and federal recovery staff. Support and staff Disaster Field Office ( DFO) and Disaster Recovery Centers ( DRCs). MonitoIingof post disaster conditions. Coordinate requests for state and federal disaster assistance programs. 79-  Chapter 7 Responsibilities. A. . General Preparedness Responsibilities: ( All Fort Walton Beach common responsibilities are assigned to each Departments). The following department listed in this plan. 1. Create an emergency man~ ement orgciI1izl<tion within their department and develop policYt g~ idelinest and instructions. (PGI) or standard operating procedures ( SOP) in accordance with the provisions of this plan. Preparation activthes include: Establishing departmeIltal an<i individual responsibilities ( as indicated in this. plan); identify' emergency tasks. Working with other city departments to enhance cooperation and coordination, and eUniinate redundancy. Departments having shared responsibilities should work to complement each other. Establishing. education and training programs so that each division, section, and employee will know exactly where, when and how to respond. Developing site specific plans for department facilities as necessary . Ensuring that employee job descriptions reflect their emergency duties. Training staff and volunteer augmenters to perform emergency duties, tasks. Identifying, categorizing and inventorying all available departmental resources. Developing procedures for mobilizing and employing additional resources. Ensuring communication capabilities with the EOC. Filling positions in the emergency organization as requested by the EOC Incident Manager or the EOC Logistics Section Chief, acting iri accordance with this plan. Preparing to provide internal logistical support to department operations during the initial emergency response phase.. 80- B. General Response Responsibilities: ( All Fort Walton Beach Deparbnents). The folIo-wing camInan responsibilities are assigned to each department listed in this plan. Q Upon receipt of an alert or warning, initiate notification actions to alert employees and volunteer augmenters assigned response duties. As appropriate: Suspend or curtail normal business activities. Recall essential off-duty employees. non- critical employees home. pend Evacuate departmental facilities. As requested, augment the EOC' s effort to warn the public through use of vehicles equipped with public address systems, sirens, employees going from door to door, etc. the EOC informed of field activities, and maintain a Keep cOInmunications link to the EOC. Activate a control support and facilitate department center to response activities, maintain events log, and report information to the EOC. Report damages and status of critical facilities to the EOC. If appropriate or requested, send a representative to the EOC. Ensure staff. members, tasked to work in the EOC, have the authority to commit resources and set policies. Coordinate with the EOC to establish protocols for interfacing with county, state, federal responders. Coordinate with the EOC Public InfonnationOfficer before releasing information to the media. Submit reports to the EOC detailing departmental emergency expenditures and obligations. c. Speci.ftc Responsibilities by Department. 1. Administrative Services Director. Lead Agency for ESF # 14: Public Information. EOC Duties: Staffs the " Infonnation Officer" position with City' s Public Information Officer. ESF support duties include ESF # 5: Infonnation and Planning. 81-  II Establishes and rnaintains a public infomlation center vvithin the Emergency Operations Center (EOC). o Interfaces with media