Fort Walton Beach Resolution — 2010-11 -Comp Mgt Plan Adoption — reading text

eD;1ergency organization. 3. Incident COJmmand System. This plan formalizes the Incident Command organization and structure. 4. City Emergency Planning Team. A City Emergency Planning Team is hereby established through promulgation of this plan. The team shall be compo.sed of representatives or alternates. from selected city departments, plus other agencies as may be necessary. The team shall formulate emergency management policy recommendations to the Mayor. This includes development and maintenance of this plan, exercise planning and evaluation, and related initiatives. Each agency appointed to this te~ Will: primary representative and alternates; document these designate a appointments to include telephone numbers; and provide a copy to the Deputy Director of Emergency Management. The Deputy Director of Emergency Management will chair the team and will schedule periodic meetings as needed. D. CONTINUITY OF GOVERNMENT. 1. Mayoral Succession. The line of succession to the Mayor is prescribed by Fort Walton Beach Charter. 2. Preservation. of Records. All city departments will develop policies, guidelines, and instructions ( PGI) to guarantee the preservation of vital public records, to include their reconstitution if necessary, during and after emergencies. In general, vital public records include those: considered absolutely essential to the continued operation of city. government; considered absolutely essential to the city' s ability to fulfill its responsibilities to the public; required to protect the lights of individuals and the city; and, essential to restoration of life support services. 65-  Documentation of actions taken during an elnergency or disaster is a legal requiren1ent. E., LEVELS OF DISASTER. 1. Localized Disaster. The principal of graduated response. will be used in The ( initial response. will . be from responding to localized disasters. emergency. personnel..dispatched-by fiormal' procedures.. Their..assessment of the situation will determine if additional resources are needed~ . City 1\tlutual departments. may be called upon to provide additional resources. aid and the Okaloosa County EOC may provide additional supports if resource needs are beyond existing. Fort Walton Beach capability. Activation of the EOC may not be necessary during a "localized" disaster. 2. Widespread Disaster. Hurricanes are considered the most probable widespread disaster whi€h could impact the entire city and adjacent areas. It is anticipated that a full activation of the EOC will be required to coordinate the city' s. response. 3; Graduated Response. Most disasters will require a graduated response involving only those persons necessary to handle the situation. For this purpose, three levels of response will be used: a. Level One Emergency. A "level oneil emergency is a common emergency situation that occurs on a frequent basis. The responsibility for control of the incident rests with the responding depwment. b. Level. Two Emergency. Should an incident remain unresolved, the status will rise to a " level two" emergency. Level two emergency incidents involve routine assistance from internal andlor. external agencies including mutual aid. Command. and control is still the responsibility of the prtmary response department. A partial activation of the City EOC may occur, or the Director of Emergency Management may go to the Incident Command Post to facilitate response coordination. The Okaloosa County EOC is usually notified. c. Level Three Emergency. Should the incident begin or escalate to a situation where. non- routine assistance is required, or anticipated; a level three" emergency will be dec1pred. The City EOC will activate at this level. This level of emergency" will be used for all hurricanes, for some tropical storms, and for any major technological disasters. The Okaloosa County EOC. is notified, communication and coordination is maintained. F. EMERGENCY SUPPORr " FUNC'TIONS' ( ESF' s). 1. ESF' s represent groupings of types, of assistance activities that citizens are likely to need in times of emergency orrlisaster. County and" State Comprehensive Emergency Management Plans, and the Federal Resp011se 66-  Plan, are. ted. ell- organizeqby rel?- l,Grgency ftjilctions, cOI .I.;rnonlY, lmo- wp as Emergency Suppo.rt Functions." During emergencies, municipal, county and state EOC' s determine which ESF' s are activated to meet the disaster response needs. See Annex III, Response Functions, for further details. 2. y, state, and federal The count. governments will respond to Fort. Walton Beach requests for assistance through the ESF structure. . Within the count.y ap.d state EOC' s, requests for assistance will be tasked to the particular ESF' s for cQmpletion. A lead agency for each ESF is indicated, and will be. responsible for coordinating the delivery of that ESF to the emergency area. The lead agency will be responsible for identifying the resources vlithin the ESF that will accomplish the mission, and will coordinate the resource delivery. G. DIRECTION AND CONTROL. 1. General. a. The emergency management organization of Fort. Walton Beach is the responsibility of the City Manager, Director of Emergency Management. All Fort Walton Beach departments, and applicable volunteer and private resources, are part of the city emergency management organization outlined in this plan. This Plan will be utilized to guide as response to emergencies / disasters or the imminent threat thereof, and to guide Crisis Action Team (CAT) support to field operations. b. The Mayor may declare a " State of Local Emergency". under Florida Statutes Chapter 252. 38 ( 3) or a " State of Emergency" under Florida Statutes Chapter 870. 043 to expedite access to local resources needed to cope with the incident. If the needed response exceeds these local capabilities, a disaster has occurred. c. The Mayor may, by emergency proclamation, use city resources and and alter functions of departments and employees as necessary, personnel, as necessmy. d. If the situation is beyond local capability, a request for county, state, and/ or federal assistance may be in the original proclamation or included:in a second proclamation presented to the Governor through the Florida Division of Emergency Management. e. The Okaloosa County EOC serves as the liaison and coordinating agency between the city and state government. f. If county, state and/ or federal resources are made available to Fort Walton Beach, they will be under the operational control of the Mayor or desiignee. - 2. Crisis Mon:itoring, Crisis Action Team ( CA'l1. 67-  a. The Office' of Emergency Management ( Deputy Director. of Emergency Martagement). is the Fort Walton Beach 24 hour " crisis monitor." The Deputy Director of Emergency Management provides an on- going independent analysis of. incoming information. As emergency situations threaten or occur, the Deputy Director of , Emergency to facilitate the CAT)" Management may convene a " Crisis Action Team ( process of. evaluation and incident planning, ahd possible activation and. implementation of emergency fUhctions ab.d..resources. The CAT will also be used to support "Incident Commanders" infield situations. b. The Crisis Action Team ( CAT) is a' flexible, supporting / coolYdinating service that could be: One person at home facilitating the coordination of personnel artd resources to. an incident scene;'... Several people convening in the .Emergency Operations Center ( EOC) or on- scene to assist the "Incident Commander" as needed. c. Core members of the Crisis Action Team ( CAT) include: City Manager, Deputy Director of Emergency Management, Police Department, UtilitiesDepartment, Engineering. ..Department, Financial Services Department, and the Administrative Services Department. However, to provide a any Fort Walton Beach department could be called upon who is called representative to the Crisis. Action Team ( CAT). Exactly and ultimately how many people will serve on the Crisis Action Team CAT) is dependent upon the situation and the functions that will be activated. d. Instantaneous~..events may trigger immediate full EOC activation through first. responder departments, such as the. fire or police departments. 3. "- On- Scene" Management Incident Command System (rCS). a. On- scene response to emergencies follows the concept of the Incident Command System (ICS). b. Theperson in charge at' the incident is the on- scene Incident Commander who is responsible for ensuring each agency on scene can carry out its responsibilities. c. Upon arriving at an"incident scene, the Incident Commander should: Assess the situation and identify hazards. Develop objectives ( tasks to be done). Ensure appropriate safety and.personnel protective measures. Develop: an:actlon plan and priorities. Incoordination with the EOC; contact appropriate agencies or personnel with expertise and capability to carry- out the incident