Fort Walton Beach Resolution — 2010-11 -Comp Mgt Plan Adoption — reading text

of the injuries, lost or damaged equipment, and any extraordinary costs. D. FISCAL. 1. Purchasing personnel shall facilitate the acquisition of all supplies, equipment, and services necessary to support the emergency response actions of Fort Walton Beach departments. 2. When circumstances dictate, emergency response field personnel may be given purchasing authority after coordination with the Purchasing Officer. A record of all purchases shall be reported to the Purchasing Departnlent within 48 hours. A complete and accurate record of all purchases, a complete record of all properties commandeered to save lives and.' property, and an inventory of all supplies and equipment purchased in support of the emergency response shall be maintained. 3. Though procedures may be waived, this in no way certain formal lessens the requirement for sound financial management and accountability. Departments will identify personnel to be responsible for documentation of disaster costs and utilize existing administrative methods to keep accurate records separating disaster operational expenditures from day- to- day expenditures. Documentation will include: Logs, formal records and file copies of all expenditures, receipts, personnel time sheets. 4. A separate Emergency. OperatiQns Center ( EOC) " Finance Section" may be formed to handle the monetary and financial functions. during large emergencies, disasters. See the Palm Bay EOC Manual for details. 5. Fort Walton Beach may qualify for reimbursement of certain emergency costs from state, federal disaster recovery programs. Fort Walton Beach may also collect damages from its insurance carriers. Successful documentation of expenditures will maximize the reimbursements and assistance that Fort Walton Beach and its citizens will receive. All Fort Walton Beach departments, agencies are expected to include requirements for emergency fiscal record keeping in their Policy, Procedure, and Instructions (PPls). E. LOGISTICS. 1. DepartInents responding to emergencies and disasters will first use their available resources. When this plan implemented, is the EOC Logistics Section becomes the focal point for procurement. distribution and replacement of personnel, .equipment and supplies. The Logistics Section will also provide services and equipment maintenance beyond 91-  the integral capabilities of elements of the elnergency organization. Scarce resources will be. allocated according to established priorities and obj~ ctives of the Incident Commander(s). 2. Logistics Will be needed to support the field operations, the Emergency Operations Center (EOC) operations, and disaster victims. 3. All departments expected to maintain an inventory of all non- are consumable-items, to include their disposition after the conclusion of the emergency proclamation. Items that are not .accourtted for, or that are placed in city inventory as an asset will not be eligible for reimbursement. F. INSURANCE. The City of Fort Walton Beach is insured with the Florida League of Cities for workers compensation as well as property, automotive and general insurance. Insurance coverage will be required by the federal govemment in the disaster phase as per 44. CFR " subpart i". Information on: post insurance needs to be available following a disaster. G. . FORMS. All individual at,ld depaItme~ t costs shall be tracked using the forms supplied in the forms. section H, " Blank Forms" ( see EOC Manual published separately). 92-  ha'pter 9 ttachments T4is section of the BasitPlan contaihs the following information: A.~ .. RIMA~ Y/ SU~ J:> RT MATRIX. P() B. . Y 'oF TERMS, .ACR6NYMS~ dtbsSA~~ c. CITY. OF :FORTWALTONBEACH ORGANIZATIONAL CHART. D. DECLARATION OF EMERGENCY COMPARISON OF FLORIDA S. STATUTE~ A. PRIMARY,MATRIX {inserted here} B. GLOSSARY OF TERMS & ACRONYMS Okaloosa Coun~v Division of Einer~encv Mana~ ement: A division of the OkaJoosa COU:t;ty 1. Public Safety Department, the Division of Emergency Management IS authorized by the Board of County Commissioners to. declare watches and warnings and. to issue an evacuation order for Okaloosa County. Comprehensive~EmergencvMana~ement ( CEM):. An integrated a)? proach .!O the management of emergency programs and activities for all fOllr emergency phases ( mitigation, preparedriess, response, and recovery), for. aU types of emergencies and disasters ( natural; manmade, and attack), arid for' all levels of government (local, state, and Federal) and the private sector. Comprehensive. Emerl(enc1./ Mana(lement Plan ( CEMPJ: Contains policies, authorities, concept of operations, legal constraints, responsibilities, and emergency functions to be performed. Agency response plans, responder SOPs, and specific incident actiofi plans are dev~ l() ped froni this strategic document. Crisis Action 1' e'am { CAT): A flexible, supporting / coordinating service that could be: One person at home facilitating the coordinatioll. of personnel and resources to an incident scene; several people convening in the Emergency Operatiori~( Cetlter ( EO C) or on- scene to assist the " Incident Manager" as needed.. . Da. e Assessment: maJ!: Estimation of damages made . after a disaster has occurred which serves as the basis of the Governor' s request to the President for a declaration of Emergency or MaJor Disaster. Disaster: Any occurrence or imminent threat of widespread or severe damage, ry, drlossc> f life or property resUlting from a Natural,"':rechno10gical, and'! inju.' or National Sec-uritY m'cident, including but not . limited. to earthquake, 93- explosion, fire, flood, high water, hostile military actions, hurricanes, landslide, mudslide, storms, tid.a1 wave,. tornadq, wind- driven water, or other disasters. Disaster, Catastrophic: Although there is no commonly accepted definition of a catastrophic disaster, the term implies an event or incident, which produces severe:m; d widespread damages of such a magnitude as to result in the area to provide requirement for significant resources from outside the affected A Disaster is defined as an event that the necessary response. Catastrophic results in large numbers of deaths ?-nd inj1Jries; causes extensive damage or destruction of facilities that provide and sustain human needs; produces an overwhelming dem~ d on State and local response resources and mechanisms; causes a severe long- term effect on general economic activity; and severely affects State, local, and private sector capabilities to begin and sustain response activities. Disaster, Maior: As defined under P. L. 93- 288,. any natural catastrophe, wind- driven. water, including any hurricane, tornado, storm, flood, high water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, or, regardiess of cause, any fire, flood, or explosion, in snowstorm, or drought), of the President any part of the United States, which in the determination causes damage of sufficient severity and magnitude to .warrant major disaster assistance under this Act to supplement the efforts and available resources of States, local governments, and disaster relief organizations in alleviating the damage, loss, hardship, or' suffering caused thereby. Disaster Analvsis: The collection, ~ eporting. and analysis 'of disaster related damages to determine the impact of the damage and to facilitate emergency management of resources and services to the stricken area. Disaster Recovery Center ( DRC': A center set up in the disaster area where individual disaster may receive. information concerning qyailable victims Disaster assistance, and apply for the programs for which they are eligible. will house of the federal, state, and local Recovery Center representatives agencies that deal directly with the needs of the individual victim. D & C: Direction and Control. Disaster Field Office fDFO): An office established jointly by the Federal. Coordinating Officer and State Coordinating Officer within the affected area for federal and state officials to coordinate disaster assistance and recovery efforts. The DFO houses the, FCO and Emergency Response Team ( ERT), and where possible, the State Coordinating Officer ( SCO) and support staff. Emere:ency: " Any hurricane, tornado, storm, flood, high water, wind- driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, drought, rlTe, explosion, or other catastrophe which requires emergency assistance to save lives and protect public health and safety or to avert or lessen the threat of a major disaster." ( PL 93- 288); Any occasion or instance for which, in the determination of the Governor, state assistance is needed to local efforts and capabilities to save lives and protect supplement 94- property and public health and safety, or. to lessen or avert the threat. of a catastrophe in any part of the state. Emergertcy Alert .Svstem. lEAS): Formally the Emergency Broadcast System. Consists. of: The broadcasting stations. and interconnecting facilities that have been, authorized by the Federal Communications Commission, to operate in a controlled manner ergencies~ duringet;?- Emergency Ma:n.a~ e11le1it: The preparatioh for arid the carryirtg- but of all emergency functions, other than functions for which the military forces are primarily responsible, to. minimize injury and repair damage. resulting. froni disasters caused by enemy attack, sabotage, or other hostil~ action, or by fire, flood, storm, eatthquake, or other natural causes, and to provide support for