Fort Walton Beach Council agenda — 10-11-05 Regular — reading text

of the closing costs and have nothing to do with the purchase of the property. She also advised other closing costs may be incurred in the future. FIREFIGHTERS PENSION TRUST FUND APPOINTMENT Consideration of an appointment to the Firefighters Pension Trust Fund Board. Mr. Tucker moved to reappoint Janet Baggett, 312 Brooks Street, to the Firefighters Pension Trust Fund Board for a two-year term. Mr. Campbell seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Hartwell, and Minich in favor. MAYOR/COUNCIL ANNOUNCEMENTS Mr. Holmes congratulated citizen Charlene Greenwald for being appointed to the Emerald Coast Bridge Authority. He also stressed the need for architectural guidelines in the City. Mr. Patterson mentioned Okaloosa Gas opened up a new line in Gulf Breeze and is becoming one of the largest regional gas lines in the state. m____________~._.___~_________ __ _ ~ .  285 9/ 27/ 05 MAYOR/COUNCIL ANNOUNCEMENTS ( CONTI Mr. Campbell suggested changing the date of the Council workshop from the third Tuesday of each month to the fourth Tuesday and holding it before the regular Council meeting. Mr. Minich moved to change the date of the Council Workshop to the fourth Tuesday of each month at 5: 30 p. m. until it' s conclusion, and if needed, to continue it after the conclusion of the Regular Council Meeting. Mr. Tucker seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Hartwell, and Minich in favor. Mr. Tucker explained the placement of the tree stump outside of City Hall is to promote public awareness in the importance of preserving oak trees. He also explained he would like to promote a contest, with a cash award to be awarded by him, to the citizen who writes the most appropriate obituary" for the tree. He suggested the selection of the best obituary be chosen by the City' s Beautification Committeerrree Board, and that the City' s Public Information Officer be the one to receive the obituaries. Mr. Tucker requested permission to keep the tree stump and trailer it sits on outside of City Hall until October 25, 2005, and requested permission to allow use of the City' s Public Information Officer' s time to receive the obituaries submitted by the public. Mr. Tucker moved to keep the tree stump and the trailer its sits on outside of City Hall for a period of one month, until October 25, 2005. Dr. Pullen seconded motion and it carried by a vote of 5 to 2 with Holmes, Patterson, Tucker, Pullen, and Hartwell in favor and Campbell and Minich opposed. Mr. Tucker moved to allow use of the City' s Public Information Officer' s time to receive obituaries for the tree submitted by the public. Mr. Holmes seconded motion and it carried Holmes, by a vote of 4 to 3 with Patterson, Tucker, Pullen, and Hartwell in favor and Campbell, and Minich opposed. Mr. Hartwell received an update on the Presidio project and the height issue. The Mayor stated he was a judge at Dog Daze and that it was an enjoyable event. The Mayor reported he met with OCDC and received clarification that Fort Walton Beach is an entitlement community and is entitled to 20% of the funds received by OCDC. CITY MANAGER ANNOUNCEMENTS The City Manager updated Council on the nuisance abatement on McGriff Street; reported she met with the County on evacuation and storm surge issues; that a letter has been sent to the with Cox County requesting updated storm surge maps; and negotiations are in progress the development of a Public Education and Government ( PEG) TV Channel. regarding ADJOURNMENT There being no further business, the meeting adjourned at 9: 15 p. m. APPROVED: MAVOR: ATTEST: CITY CLERK  CITY COUNCIL MEETING October 11 , 2005 Consent Agenda Request to approve the Disaster Relief Funding Agreement between the City and Department of Community Affairs for reimbursement of eligible expenses related to Hurricane Katrina Finance Director) Council Action 1st 2nd Vote: I CA- 2 Agenda Item Number: Ie  CITY OF FORT WALTON BEACH Finance Department Memorandum TO: Joyce A. Shanahan, City Manager THROUGH: Michael J. Burton, Finance Director FROM: Charlotte Dunworth, Financial Analyst lI0 RE: Disaster Relief Funding Agreement DATE: October 4, 2005 BACKGROUND On August 24, 2005 Governor Jeb Bush issued Executive Order 05- 176 to declare a state of emergency due to Hurricane Katrina. The Federal Emergency Management Agency ( FEMA) and Florida Department of Community Affairs ( DCA) are coordinating reimbursement requests for hurricane- related expenses and repairs. DISCUSSION In order to receive Federal and State reimbursement for disaster relief activities, the City must execute a Disaster Relief Funding Agreement with DCA. The Federal share of eligible expenses is 75% and the State is anticipated to contribute 12. 5%, with the City responsible for the remaining 12. 5%. Disaster relief activities are categorized as either emergency work or permanent work. Emergency work includes debris removal and emergency protective measures and must be completed within six months of the disaster declaration. Permanent work includes repairs to road systems, water control facilities, buildings and equipment, public utility systems, parks, and other facilities and must be completed within 18 months of the disaster declaration. Small projects ( less than $ 55, 500) are reimbursed on an advance basis and large projects ( more than $ 55, 500) are reimbursed upon completion. Staff estimates the City incurred $ 42, 000 in expense related to Hurricane Katrina. RECOMMENDATION Staff respectfully requests that City Council approve the attached Disaster Relief Funding Agreement and authorize the Mayor to sign the document and designate signature authority to the Finance Director and City Manager to execute any Request for Advance or Reimbursement, Project Worksheet, or other necessary documentation. Attachment: Disaster Relief Funding Agreement Concur Hold for Discussion ahan City Manager u:\ finance\ fema\2005 - hurricane katrina\ staff report 10 11 05. doc CA7  STATE OF FLORIDA Department of Community Affairs DISASTER RELIEF FUNDING AGREEMENT Agreement No. 06- KT- B&- 01- 56- 01- 616 CFDA No. 97. 036 Fort Walton Beach, City Of Subgrantee: FIPS No. 091- 24475- 00 This Agreement is between the State of Florida, Department of Community Affairs (hereinafter referred to as the " Grantee" and, the undersigned State Agency, political subdivision of the State, private nonprofit organizations, or federally recognized Indian Tribes or authorized tribal organizations ( hereinafter referred to as the " Subgrantee"). This Agreement is based on the existence of the following facts and conditions: A. WHEREAS, Hurricane Katrina the event beginning August 24, 2005, and thereafter, had a devastating impact upon the State of Florida. The severity of the damage and losses resulted in a proclamation of emergency by the Governor in Executive Order 05- 176. In consequence of the Event, the President of the United States on August 28, 2005, declared Major Disaster No. FEMA-DR- 1602- FL in Bay, Broward, Escambia, Gulf, Miami- Dade, Monroe, Okaloosa, Santa Rosa, and Walton counties in the State of Florida. Additional counties may be added to the declaration later. As a result, the Public Assistance Program was made available to eligible applicants in these Declared counties; and, B. WHEREAS, a FEMA- State Agreement between the State of Florida and the Federal Emergency Management Agency governing the use of such funds requires the State to share the costs eligible for federal financial assistance, and the State has undertaken to share those costs, as appropriated, with its Subgrantees; and, C. WHEREAS, the Grantee represents that it is fully qualified and eligible to receive these grant funds to provide the services identified herein and agrees to comply with all the requirements of this Agreement; and, D. WHEREAS, the Grantee receives these grant funds from the State of Florida and the federal government, and has the authority, under Section 252.373, Fla. Stat. to disburse these funds to the Subgrantees upon the terms and conditions hereinafter set forth; and, E. WHEREAS, a Budget Amendment has been prepared and is being considered to provide for the necessary funds and authority for this event. Under the Emergency Management Act, as amended, the Department has authority to administer federal financial assistance from the Federal Emergency Management Agency consequent to a presidential declaration of disaster. NOW, THEREFORE, the Grantee and Subgrantee, based upon the existence of the foregoing conditions, do further agree to the following: ARTICLE I. Definitions. As used in this Agreement, the following terms shall have the following meanings unless another meaning is specified elsewhere: A. " Eligible activities" are those activities authorized in the FEMA- State Agreement, and in the Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93- 288, as amended by Public Law 100- 707; 44 Code of Federal Regulations Part 206.36; and applicable policies of the Federal Emergency Management Agency.  B. " FEMA- State Agreement" is the agreement dated August 28, 2005, between the Federal Emergency Management Agency and the State of Florida, for the Major Disaster No. FEMA- 1602- DR-FL. ARTICLE II. Aoolicable Law. The parties agree to all the conditions, obligations, and duties imposed by the FEMA- State Agreement and all applicable state and federal legal