Fort Walton Beach Council agenda — 10-11-05 Regular — reading text

4118581; AUTHORIZING TRANSMITTAL OF A CERTIFIED COpy TO THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION; AND PROVIDING AN EFFECTIVE DATE. The Mayor opened the public hearing. As there was none, the public hearing was closed. Mr. Minich moved to adopt Ord. 1663 on second reading. Mr. Campbell seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Hartwell, and Minich in favor. REGULAR AGENDA- BOARD/ COMMITTEE UPDATE Board/ Committee Update: Historic Sites Board. Tim Mistovich, Chairman of the Historic Sites and Advisory Board, updated Council on the Board' s activities during the past year, emphasizing their efforts on the creation of an Archaeological and Preservation Ordinance they hope to present to Council in the near future. Discussion included the possibility of a contest to identify the oldest trees in the City and designate them part of historic preservation. The City Manager advised some communities have " heritag4 trees" that are protected by a tree ordinance, and that could be something for the Beautification{ CommitteefTree Board to look into, if the idea is pursued. ' EGLIN PARKWAY LIGHTING FEASIBILITY STUDY Consideration of a request to approve the Eglin Parkway Lighting Feasibility Study and to authorize the City Manager to negotiate with Schmidt Dell Associates, Inc., to proceed with Phase 11- Construction Documents for this plan, at a cost not to exceed $ 80, 000. 00. Peggy Fowler, Planner II, introduced Mr. H. Lynn Dell of Schmidt Dell Associates Inc., who presented a brief overview of the project to light both sides of Eglin Parkway between Hughes Street and Fourth Street/Perry Avenue. The project was a continuation of the redevelopment of Uptown Station on Eglin Parkway, which established the underground utilities and the installation of decorative pavers and lighting fixtures. Mr. Dell advised the project is twofold: 1) To provide architectural lighting on the section of Eglin Parkway between Hughes Street and Fourth and Perry, and 2) Have underground utilities in that area. Mr. Dell was available to answer questions that Council might have. Dr. Pullen expressed his thoughts that the issue be tabled to determine if there is a more feasible location for underground utilities, particularly since the area has been hit by numerous hurricanes. Dr. Pullen also stated the Municipal Planning Board has been addressing the issue of underground utilities and should be given the opportunity to consider an alternate location. Dr. Pullen moved to table the issue for a period of 30 days to allow Staff and the Municipal Planning Board to ask Gulf Power to look at the most feasible location for underground utilities in the case of a hurricane. Mr. Patterson seconded motion.  276 9/ 27/ 05 EGLIN PARKWAY LIGHTING STUDY ( CONTI The City Manager clarified this particular location was chosen as a continuation of the idea that began with Uptown Station, that CRA funds are being used for the project, and Staff was directed by Council not to concentrate all efforts in the downtown area, and that Council endorsed the idea. The City Manager further advised it takes many months to get an estimate from Gulf Power on the cost of underground utilities, and the City will be charged to get an estimate if they return to Gulf Power for the information. She stated that the process would be lengthened as RFP' s would have to be resent if another location is studied. Council questioned where the nearest substation is to thG proposed underground utilities. Mr. Dell advised Gulf Power has two existing major feeds on Eglin Parkway. He emphasized the purpose of the study was not hurricane prevention; rather, to enhance the appearance of the area placing the utilities underground. Upon questioning from Council, Mr. Dell stated he would pose the question to Gulf Power as to how long it would take for power to get to the underground lines, and report back to Council, keeping in mind that it took months for them to respond to the cost study and they are extremely busy at this time. Council questioned why the emphasis was placed on underground utilities for Eglin Parkway while citizens expressed a desire for underground utilities in the neighborhoods. The City Manager explained that a customer satisfaction survey was done two years ago and residents did say they were interested in underground utilities and they would be willing to pay for it, although no specific location was given. She reiterated the reason was chosen was Eglin Pkwy Council directed Staff to focus CRA funds away from the downtown area and since Eglin is part of the CRA, that is the reason that location was chosen. I. Further discussion included the fact that additional time will be needed for the requested information from Gulf Power, and that if Council does not wish to further the study, it should be dropped to enable Staff to attend to other projects. The City Attorney requested an amendment to the motion, stating it should be continued rather than tabled. Dr. Pullen amended his motion to continue the issue for a period of 30 days and to get a report from the Municipal Planning Board and any additional information that Staff can provide. Mr. Minich seconded motion and it carried by a vote of 4 to 3 with Patterson, Tucker, Pullen, and Hartwell in favor and Holmes, Minich, and Campbell opposed. SITE PLAN APPROVAL- COMMERCIAL SERVICE MERCHANDISE ( CSM) Consideration of a request by applicant Vista Development, agents for Commercial Service Merchandise ( CSM), a wholesale subsidiary of Southern Ventures Corporation, for site plan approval of the construction of a 4, 260 square foot commercial accessory building located at 86 Eglin Parkway NE, consisting of a single story, 4, 260 SF commercial accessory building as well as the construction of drives and parking, landscaping and storm water management. The City Attorney announced a quasi-judicial proceeding and swore in individuals who planned to testify.  277 9/ 27/ 05 SITE PLAN APPROV AL-CSM ( CONTI Clay Carnathan, 129 Linstew and President of Vista Development, agents for Commercial Service Merchandise (CSM), advised CSM is in concurrence with all but two of Staffs recommendations. He asked that recommendation 1 ( a), removing existing curb cut pursuant to FDOT approval, be moved from Prior to Issuance of a Building Permit to Prior to Granting a Certificate of Occupancy, since it is not known how long it will take to receive FDOT approval, and they would like to be working on the project in the meantime. He also requested clarification on Item 1 c, asking if it means that all items submitted by Public Works/ Engineering and Building Inspections staff need to be completed prior to the building permit. Mr. Carnathan clarified that what is being removed is not an actual curb but a portion of the existing driveway, and there would be no safety factors during construction. Ms. Fowler submitted the Staff Report into the record. The City Attorney noted the applicant requested changes to the recommendations, which are considered objections to the recommendations. Ms. Fowler distributed a written amendment to the recommendations as discussed by Mr. Carnathan, which included placing recommendation 1 ( a) , removing existing curb cut pursuant to FDOT approval, and having it done Prior to Granting a Certificate of Occupancy. She also explained the items submitted by Public Works/ Engineering and Building Inspections always review site plan during the Development Review Committee process, and during the building permit process, the applicant must address applicable items not already addressed. Mr. Tucker moved to approve the site plan for CSM Building, located at 86 Eglin Parkway NE, with the following conditions, as amended: Note: This recommendation is based upon the application and site plan developed by Choctaw Engineering Inc. (project 05-228, dated June 22, 2005, revised July 19, July 25, and September 15, 2005) and the architectural drawings and elevations developed by Design Build Systems, Inc. (project CSM Building, dated 6/20/05, revised 7/ 25/05 and 9/ 12/ 05). 1) Prior to issuance of a building permit: a. The " O" tional Parking Layout" detail shown on sheet 5 of 7 of the Choctaw Engineering, Inc. set of drawings shall be removed from the site plan. b. A landscape planprepared by a professional landscape architect or nurseryman must be submitted and approved by CDS staff. The plan must comply with all applicable regulations in Sections 20- 1836 through 20- 1834 of the LDC. Design for an irrigation system with a well must be provided. c. The plans must address all applicable items submitted by Public Works/ Engineering and Building Inspections staff in memorandums distributed at the July 14 and 21, 2005 DRC meetings as follows: Building Inspection Comments: 1. Provide product approvals 2. Provide title page 3. Provide firewall detail on exterior wall with 5' of pi 4. Indicate as built survey required after slab inspection 5. Provide energy forms 6. Indicate two termite treatments will be required 7. show bonding of water/gas lines 8. Show thermal expansion device on water line 9. Show how air conditioning units will be secured ( unless RTU' s provided) 10. Indicate engineer shall provide letter of compliance at final 11. Will building be supplied with a backflow preventor? 278 9/ 27/ 05 SITE PLAN APPROV AL-CSM ( CONTI Engineering Division Comments: 1. There is a 2 Y." water main available in the vacated alley. Water service can be provided off this main as long as the water meter can be made accessible to the water meter readers. 2. There is an 8" terra cotta sewer main available in the vacated alley. There is information on file that shows a service stubout off the main to the west towards Lot 8. this must be field verified if planned to be used. 3. If the retention area is over the existing sewer line, the developer will be responsible for replacement of the section of line beneath the retention area with 8" PVC and the bottom of the retention facility can be no closer than 2 feet to the top of the sewer line. 4. A large