Okaloosa County BOCC — June 21, 2016 — Renewal & First Amendment — reading text

RENEWAL AND FIRST AMENDMENT TO MASTER SERVICES AGREEMENT C14-2094-WS Gator Boring and Trenching, Inc. / for subsurface utility bores This Renewal and First Amendment made and entered into this day of , 2016, hereby renews and amends Master Services Agreement C14-2094-WS (hereinafter the “Contract™), dated October 1, 2013, by and between Okaloosa County, Florida, (hereinafter the “County”) and Gator Boring and Trenching, Inc. (hereinafter the “Contractor”). WHEREAS, on October 1, 2013, the County and Contractor entered into a contract, C14-2094-WS, a master services agreement for engineering consulting services; and WHEREAS, the initial term of C14-2094-WS shall expire on September 30, 2016, however the contract provides for up to three one-year renewal periods; and WHEREAS, the parties desire to amend the Contract to include language in the Contract pertaining to Public Records as has recently been amended by the Florida Legislature in the 2016 Laws of Florida chapter 20. NOW THEREFORE, in consideration of the mutual covenants herein and other good and valuable consideration, the parties hereby agree to renew and amend C14-2094-WS as follows: 1. C14-2094-WS is hereby renewed for an additional term. The contract renewal period shall begin October 1, 2016 and will expire September 30, 2017. 2. This Renewal and First Amendment extends any individual executed Task Orders to September 30, 2017. When C14-2094-WS expires on September 30, 2017, it will be automatically extended for any individual executed Task Orders until the scope of work is completed and final invoice is paid. 3. Cl14-2094-WS is hereby amended to include the following additional provision: Public Records IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT OKALOOSA COUNTY RISK MANAGEMENT DEPARTMENT 5479 OLD BETHEL ROAD CRESTVIEW, FL 32536 PHONE: (850) 689-5977 riskinfo@co.okaloosa.fl.us. Contractor must comply with the public records laws, Florida Statute chapter 119, specifically Contractor must: a. Keep and maintain public records required by the County to perform the service. b. Upon request from the County’s custodian of public records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119 Florida Statutes or as otherwise provided by law. c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the County. d. Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the Contractor or keep and maintain public records required by the County to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining the public records. All records stored electronically must be provided to the public agency, upon the request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency. 4. All other provisions of the Contract shall remain in full force and effect through the duration of the renewal. IN WITNESS WHEREOF, the parties hereto have executed this renewal and amendment as of the day and year first written. CONTRACTOR Gator Boring & Trenching, Inc. 7 - LisaJ. Lyofls, President Date: . C//P»//L/ ATTEST: e Witness A~ Witness OKALOOSA COUNTY, FLORIDA Charles K. Windes, Jr., Chairman Date: ATTEST: J.D. Peacock II, Clerk