Okaloosa County School Board — Workshop Meeting, October 4, 2018 — reading text

recommended by the Superintendent for approval. Meeting : Oct 4, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 08, 2018 Absolute Date : Oct 08, 2018 Fiscal Impact : Yes Dollar Amount : $784,078.48 Budgeted : Yes Recommended Action : Motion to approve the multi-year lease of Avaya Telephone Equipment from AGC Networks through a lease agreement with NEC Financial Services, LLC, in the amount of $784,078.48. Public Content Request approval to lease Avaya Telephone Equipment from AGC Networks, in the amount of $784,078.48. This lease is made through the State of Florida Alternate Contract #43220000-WSCA-14-ACS and is financed through NEC Financial Services, LLC for a period of 3 years. Funds will be paid from General Fund. This will complete the installation of the Avaya Telephone system for the entire Okaloosa County School District. This system will take the place of existing phone system at all sites and will put every school district site on the same platform. The end of lease will allow for the district to own the equipment for $1. A copy of the AGC Networks quote and NEC Financial Services, LLC lease agreement are attached. For Additional Information, please contact Steve Horton, Assistant Superintendent of MIS, (850) 689-7184. File Attachments 1 - The School Board of Okaloosa County Florida__09242018 (2) Municipal Lease and Option Agreement.pdf (321 KB) 2 - Schedule A Equipment.pdf (259 KB) 3 - Exhibit A_Payment Schedule.pdf (4 KB) 4 - Rider A.pdf (70 KB) 5 - Holdback.pdf (115 KB) 6 - Okaloosa Schools_AGC Avaya CM Upgrade Quote_09 26 2018.pdf (559 KB) 7 - Cost Analysis - VoIP District wide project 20181008.pdf (374 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.24 HRA Contribution for New Group Medical Insurance Rating Tiers, presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : Oct 4, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 08, 2018 Absolute Date : Oct 08, 2018 Recommended Action : Motion to approve the HRA Contribution for Employee + Spouse  and Employee + Children Rating Tiers. Public Content The Benefits Oversight Group has approved the Healthcare Reimbursement Account (HRA) contributions for the 2019 Plan Year, including the newly added Employee + Spouse and Employee + Children rating tiers. The annual contributions are as follows: Tier Annual Contribution Single $750 Employee + Spouse $1,100 Employee + Children $1,100 Family $1,500 Permission has been sought to place this item on the current agenda as an add-on due to the time constraints imposed by the requirement of a 30 day Open Enrollment window that must be processed before closing the December Payroll Cycle. Questions or requests for additional information may be directed to Russ Frakes at 833-5823. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Deferred Retirement Option Program (DROP), presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction. Meeting : Oct 4, 2018 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). For more information, contact Marcus Chambers at 850-833-5801. File Attachments October 2018 Going into DROP Board Report.pdf (57 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.2 Out-of-Field Report for the 2018- 2019 school year, presented by Karen Peek, Program Director of Professional Services and recommended by the Superintendent for approval. Meeting : Oct 4, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Superintendent's submitted list of out- of-field teachers. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Out-of-Field Board Approval Report for 10-08-2018.pdf (80 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.3 Personnel Recommendations, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Oct 4, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. For more information, contact Marcus Chambers at 850-833-5801. File Attachments BOARD REPORT OCTOBER 8, 2018.pdf (14 KB) October 8, 2018 Ed Support & Professional-Technical Board Report.pdf (111 KB) October 8, 2018 Instructional New Hire Board Report.pdf (107 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.4 Employment Separations, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Oct 4, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve employment separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Marcus Chambers at 850-833-5801. File Attachments SEPARATIONS.pdf (39 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employee Transfers, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Oct 4, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions.For more information, contact Marcus Chambers at 850-833-5801. File Attachments October 8, 2018 Transfer Board Report.pdf (123 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employee Termination, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Oct 4, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the employee termination. Public Content Recommend employee #113516 be terminated for violation of School Board Policy 08-09 as more specifically identified in the attached notice letter to the employee. For more information, contact Marcus Chambers at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Suspension, presented