Okaloosa County School Board — Workshop Meeting, October 4, 2018 — reading text

Yes Budget Source : Capital Funds, Project 0369 Districtwide Maintenance Vehicle Recommended Action : Motion to approve the purchase of five (5) vehicles for Maintenance Support  Services from Alan Jay Fleet Sales for a grand total of $191,420.00. Public Content Request approval to purchase five (5) vehicles for Maintenance Support Services from Alan Jay Fleet Sales, three (3) ultility service trucks in the amount of $31,434.00 each and two (2) gooseneck trucks in the amount of $48,559.00 each, for a grand total of $191,420.00. The purchases are made through Sourcewell Contract #2019-120716-NAF. Funding will be paid from Capital Funds, Project 0369. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ALAN JAY QUOTES.pdf (165 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Tag-On Bid Purchase Over $25,000: Jerry Pate Turf & Irrigation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 4, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $50,005.78 Budgeted : Yes Budget Source : Capital Funds, Project 2386 District Department Equipment Recommended Action : Motion to approve the purchase of equipment from Jerry Pate Turf & Irrigation in the amount of $50,005.78. Public Content Request approval to purchase equipment from Jerry Pate Turf & Irrigation in the amount of $50,005.78. The purchase is made from National IPA Contract R141201. Funds will be paid from Capital Funds, Project 2386 District Department Equipment . A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments JERRY PATE QUOTE.pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Amendment to Service Agreement #19-31, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 4, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,170.00 Budgeted : Yes Budget Source : Federal Funds, Project 9401 Title I - Part A Recommended Action : Motion to approve the Amendment to Service Agreement #19-31 Gail Nelson for an increase of $1,170.00. Public Content Request approval to amend Service Agreement #19-31 between Gail Nelson and The School Board of Okaloosa County, FL, on behalf of Southside Primary School. The Amendment includes adding the following dates, November 1 & 2, 2018; December 19, 2018; January 24, & 25, 2019; and April 11 & 12, 2019 for a total of 19.5 additional hours based on $60.00 per hour, for an increase of $1,170.00, and a revised total amount not to exceed of $2,610.00. Funding for the increase will be paid from Federal Funds, Project 9401 Title I - Part A. Copies of the Amendment and Service Agreement #19-31 are attached. For additional information, please contact Deborah Haan, Principal, Southside Primary School at (850) 689-7211. File Attachments AMENDMENT TO SA# 19-31.PDF (164 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Amendment to Service Agreement #18-73 Northwest Florida State College, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 4, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,000.00 Budgeted : Yes Budget Source : Special Revenue, Project 8488 DoDEA - ESTEAM Recommended Action : Motion to approve the Amendment to Service Agreement #18-73 Northwest Florida State College. Public Content Request approval of the Amendment to Service Agreement #18-73 Northwest Florida State College. The Amendment changes the term and the delivery of services to March 1, 2018 through October 31, 2018; and the amount the provider will be paid to $12,000.00 per invoice to be submitted on October 15, 2018 for work performed during March 1, 2018 through October 31, 2018, for a total contract amount not to exceed $12,000.00. Funding will be paid from Special Revenue, Project 8488 DoDEA - ESTEAM. Copies of the Amendment and original Service Agreement are attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum & Instruction at (850) 833-4122. File Attachments AMENDMENT TO SA# 18-73.PDF (734 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Service Agreement #19-49 Twin Reeds, presented by Vince Windham, Program Director, Purchasing, and recommeded by the Superintendent for approval. Meeting : Oct 4, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,400.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #19-49 Twin Reeds in the amount of $3,400.00. Public Content Request approval of Service Agreement #19-49 between Twin Reeds and The School Board of Okaloosa County, FL, on behalf of Destin Middle School, to provide Private Instruction once a week to Intermediate and Advanced Oboe students. The Provider will be paid $50.00 per hour for up to 68 hours, for a total contract amount not to exceed $3,400.00. Funds will be paid from Internal Funds, Band. The contract is effective October 9, 2018 through May 25, 2019. A copy of the agreement is attached. For additional information, please contact Patrick Carnahan, Band Director, Destin Middle School at (850) 833-7655. File Attachments SA# 19-49.pdf (266 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Sevice Agreement #19-51 Twin Reeds, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 4, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,750.00 Budgeted : Yes Budget Source : Internal Funds, Ruckel Middle School Band Parents Recommended Action : Motion to approve Service Agreement #19-51 Twin Reeds in the amount of $3,750.00. Public Content Request approval of Service Agreement #19-51 between Twin Reeds and The School Board of Okaloosa County, FL, on behalf of Ruckel Middle School, to provide instruction to Oboe students. The Provider will be paid $50.00 per hour for up to 75 hours, for a total contact amount not to exceed $3,750.00. Funds will be paid from Internal Funds, Ruckel Middle School Band Parents. The contract is effective October 9, 2018 through May 7, 2019. A copy of the agreement is attached. For additional information, please contact Teri Bruse, Band Director, Ruckel Middle School at (850) 833-