Okaloosa County School Board — Workshop Meeting, October 4, 2018 — reading text

practice, the District recommends that eligible employees in the above referenced positions, which are ineligible pursuant to F.S. 1012.71(1), receive a stipend equivalent to the amount distributed to eligible Florida Teachers Classroom Supply Assistance Program positions. The proposed stipends for the Adult Vocational Teachers will be funded from Project 5110 - Workforce Development, and the proposed stipends for the remaining positions will be funded from Project 5080 - Materials & Supplies Stipends - General Fund. The estimated total cost is $21,483.00. These employees shall use the stipend for the purpose of purchasing materials and supplies consistent with the rules and requirements of the Florida Teachers Classroom Supply Assistance Program. The amounts to be distributed are as follows: Employees working 4.50 hours or more per day = $310.00 Employees working 3.75 to 4.59 hours per day = $155.00 File Attachments Materials & Supply Stipends for Board Approval FY 2019.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Price Increase for ITB 15-01 Custodial Chemicals and Supplies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 4, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Custodial Services Recommended Action : Motion to approve the requested price increase from Supreme Paper Company for ITB 15-01 Custodial Chemicals and Supplies. Public Content Request approval of a 5.6% price increase for items 1-35 of ITB 15-01 Custodial Chemicals and Supplies. The price increase will take effect October 14, 2018. The catalog discount percentage of 30% will remain in effect for the life of the contract. The contract, which is used on an as needed basis, is based on fixed prices and was previously renewed on August 14, 2017 and effective through October 13, 2020. Funds will be paid from General Funds, Project 2011 Custodial Service. Copies of the price increase request, confirmation letter and revised award tabulation are attached. For additional information, please contact Bill Smith, Specialist, Custodial Services at (850) 689-7158. File Attachments PRICE INCREASE FOR ITB 15-01.PDF (200 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Renewal of ITB 16-02 Wastewater Treatment Plant Operator, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 4, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $87,304.68 Budgeted : Yes Budget Source : General Funds, Project 2916 Baker - Sewer Plant Recommended Action : Motion to renew the award of ITB 16- 02 Wastewater Treatment Plant Operator in the amount of $87,304.68. Public Content Request approval to renew the award of ITB 16-02 Wastewater Treatment Plant Operator in the amount of $87,304.68. The vendor, U.S. Water Services Corporation, has agreed to renew based on the original terms and conditions, including prices for an additional three (3) year term, effective November 1, 2018 through October 31, 2021. Fund will be paid from General Funds, Project Project 2916 Baker - Sewer Plant. Copies of the renewal confirmation and original award tabulation are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments RENEWAL OF ITB 16-02.pdf (41 KB) ITB_ 16-02.pdf (108 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Termination of Contract: ITB 17- 04 Lawn Care Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 4, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve terminating the contract for ITB 17-04 Lawn Care Services with Lewis Enterprises Property Professionals, LLC effective January 1, 2019, and removal of the vendor from the District's bid list for the duration of one (1) year per School Board Policy 2-17(a)(10)(c). Public Content Request approval to terminate the contract for ITB 17-04 Lawn Care Services with Lewis Enterprises Property Professionals, LLC effective January 1, 2019, and removal of the vendor from the District's bid list for the duration of one (1) year per School Board Policy 2- 17(a)(10)(c). The Purchasing Department will issue a new solicitation for Lawn Care Services with the intent of starting the new contract effective January 1, 2019. Copies of the cancellation letter from Lewis Enterprises Property Professionals, LLC, the recommendation letter to the Superintendent, and the original award tabulation are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments CANCELLATION LETTER FROM VENDOR.pdf (38 KB) RECOMMENDATION LETTER TO SUPERINTENDENT.pdf (36 KB) ORIGINAL AWARD OF ITB 17-04.pdf (136 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 RFQU 19-01 Construction Total Program Management (TPM) Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 4, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the evaluation committee's recommendation to enter into contract negotiations with Jacobs/L-3, a Joint Venture, the highest ranked respondent of RFQU 19-01 Construction Total Program Management (TPM) Services. Public Content Request approval of the evaluation committee's ranking of Jacobs/L-3, a Joint Venture as the highest ranked respondent for RFQU 19- 01 Construction Total Program Management (TPM) Services. The evaluation committee recommends entering into contract negotiations with Jacobs/L-3, a Joint Venture. Copies of the RFQU Committee Recommendation, the minutes from the committee meetings, and the Request for Qualifications document are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668 or Rodney Walker, Committee Chair at (850) 833-5895. File Attachments RFQU19-01 Committee Recommendation.pdf (16 KB) RFQU19-01_Final.pdf (1,061 KB) Minutes 9-19-2018 RFQU 19-01 Construction TPM.PDF (443 KB) Minutes 9-26-2018 - RFQU 19-01 Construction TPM.pdf (154 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Tag-On Bid Over $25,000: Alan Jay Fleet Sales, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 4, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $191,420.00 Budgeted :