Okaloosa County School Board — Workshop Meeting, October 4, 2018 — reading text

Thursday, October 4, 2018 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Oct 4, 2018 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Oct 4, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Correction to item 8.15 - should read: Amendment to Service Agreement 18-73 Northwest Florida State College; Added item 8.24 HRA Contribution for New Group Medical Insurance Rating Tiers, presented by Russ Frakes, Specialist, Risk Management; this item is added as an emergency due to time constraints imposed by the requirement of a 30 day Open Enrollment window that must be processed before closing the December Payroll Cycle. 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Oct 4, 2018 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of August 23 - September 19, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 4, 2018 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of August 23 - September 19, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments In County Travel Aug 23 - Sept 19.pdf (24 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of September 7 - 19, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 4, 2018 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of September 7 - 19, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Sept 7 - 19.pdf (13 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Liza Jackson Preparatory School, Inc. Annual Financial Statement and Supplemental Audit for the Year Ended June 30, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 4, 2018 - Workshop Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent files. The firm of McDonough CPA Solutions, PA performed the 2017-2018 audit report for Liza Jackson Preparatory School, Inc. File Attachments Liza Jackson FS 06.30.18.pdf (3,691 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Okaloosa Academy, Inc. Basic Financial Statements and Supplemental Information for the Year Ended June 30, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 4, 2018 - Workshop Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Board's permanent files. The firm of Berman Hopkins Wright & Laham CPAs and Associates, LLP performed the 2017-2018 audit report for Okaloosa Academy, Inc. File Attachments Okaloosa Academy FS 06.30.18.pdf (3,682 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.5 The Okaloosa Public Schools Foundation, Inc. – A Component Unit of the Okaloosa County District School Board – Financial Statements for Year Ended June 30, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 4, 2018 - Workshop Meeting Type : Information Public Content Chapter 6A-1.0013, State Board of Education – Administrative Rules, requires “the board of directors of each school board direct-support organization to provide for an audit of the school board direct-support organization to be conducted in accordance with the American Institute of Certified Public Accountants (AICPA) auditing standards”. The audit report must include any notations of any failure to comply with the requirements of Florida Statutes, State Board Rules, the direct-support organization corporate charter and bylaws, and commentary as to financial management and irregularities. The independent certified public accounting firm of Carr, Riggs & Ingram, LLC. performed the audit of the Okaloosa Public School Foundation, Inc. File Attachments OPSF FS 6.30.18.pdf (2,355 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.6 The School Board of Okaloosa County, Florida and the Florida Deptartment of Health in Okaloosa County, Florida to provide school based Flu Vaccine Clinics for students through Healthy Schools, LLC, presented by Teri Schroeder, Program Director, Student Services Meeting : Oct 4, 2018 - Workshop Meeting Type : Information Public Content The Florida Department of Health in Okaloosa County, Florida through Healthy Schools, LLC, will continue to partner with the Okaloosa County School Board through a Memorandum of Understanding to provide Flu Vaccines to students with appropriate parental consent at Okaloosa County Schools from Oct. 9, 2018 - Oct. 16, 2018. These vaccines will be provided at no cost to families or the School District. Contact Teri Schroeder, Program Director, Student Services for more information at 850-833-3108. File Attachments Original MOU PHD_Healthy School.pdf (833 KB) Immunization Agreement.pdf (470 KB) Flu Clinic Schedule 18_19.pdf (207 KB) ENGLISH_SPANISH_Okaloosa_bts-flu-flyer.pdf (398 KB) English_Okaloosa_2018 Flu Vaccine Consent Form.pdf (471 KB) Spanish_Okaloosa_2018 Flu Vaccine Consent Form.pdf (469 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Oct 4, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of Special Meeting of September 20, 2018; Minutes of Workshop Meeting of September 20, 2018; Minutes of Regular Meeting of September 24, 2018, recommended by the Superintendent for approval. Meeting : Oct 4, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of Special Meeting of September 20, 2018; Minutes of Workshop Meeting of September 20, 2018; Minutes of