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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: July 1, 2014
TO: Honorable Chairman and Members of the Board
FROM: Zan Fedorak
SUBJECT: Approval of Amendments for The LPA Group, Inc. and Reynolds, Smith
and Hills, Inc.
DEPARTMENT: Purchasing
BCC DISTRICT: All
STATEMENT OF ISSUE: Approve amendments for extension of the contracts with The LPA
Group, Inc. (C09-1736-AP) and Reynolds, Smith and Hills, Inc. (C09-1737-AP) for completion
of previously approved Task Orders.
BACKGROUND & ANALYSIS: Contracts with The LPA Group, Inc. and Reynolds, Smith,
and Hills, Inc. will expire on July 8, 2014. There are currently four (4) Task Orders (#12 Amend
1, #15, #16 & #17) with the LPA Group, Inc. and two (2) Task Orders (#13 & #15) with
Reynolds, Smith, and Hills, Inc. which have on-going work that will not be completed before the
expiration of the contracts. On May 6, 2014 the Board approved to extend the contracts to allow
completion of the open Task Orders. However, the extensions were not documented with
amendments to the contract. Those amendments have been provided by legal and need to be
signed by the Chairman. Staff requests Board approval for the Chairman to sign the
amendments.
OPTIONS: Approve/Disapprove the Chairman to sign amendments of the contracts with the
LPA Group, Inc. (C09-1736-AP) and Reynolds, Smith, and Hills, Inc. (C09-1737-AP) for the
completion of existing Task Orders.
RECOMMENDATION: Staff recommends approval of the Chairman to sign the amendment of
the contracts with the LPA Group, Inc. (C09-1736-AP) and Reynolds, Smith, and Hills, Inc.
(C09-1737-AP) for the completion of existing Task Orders.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator