Okaloosa County BOCC — October 5, 2013 — Action Item Printout — reading text

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 1, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Task Order Assignments DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Due to the number of contracts expiring September 30, 2013 that have task orders assigned to the respective companies, and that work assigned through the task orders will be ongoing and not completed before the contracts expire, it is recommended that each affected contract be amended and extended to reflect that the assigned task order will be completed as written and paid at the rates established under the original master contract for which the task order was written. No new work will be assigned to the amended contracts and the master contract will expire when the assigned task orders are completed. Each department will provide Purchasing with a list and respective end date of each task order which will continue through the FY13/14 budget year, no later than October 5th. Note: (Some task orders may not end by 9/30/2014) All affected expiring contracts need to be extended for consistency and because some vendors may not have been selected in the new bid cycle and have a new master agreement. Payments must reference the contract under which the work has been awarded and performed. Adding language in the new master agreements in reference to the old master agreement doesn’t accomplish this task. BACKGROUND: This verbiage has been reviewed by Finance, Contracts & Leases and the affected departments. OPTIONS: Approve or deny RECOMMENDATIONS: Staff recommends approval as written. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator