Okaloosa County BOCC — October 15, 2013 — reading text

Attest: Name: Name: Title: Title: Date: Date: Legal Review: See attached Encumbrance Form for date of funding approval by Comptroller. Packet Pg. 153  RESOLUTION No. _________ BE IT RESOLVED by the BOARD OF COUNTY COMMISSIONERS, OKALOOSA COUNTY, FLORIDA, that Don R. Amunds, Chairman of the Board of County Commissioners, Okaloosa County, Florida be authorized to execute the following LAP SUPPLEMENTAL AGREEMENT on behalf of Okaloosa County to provide for the following project: Additional Funds for the Construction of the 12th Avenue Sidewalks LAP Project (FPID: 428115-1-58-01 & 428115-1-68-01) DULY PASSED AND ADOPTED THIS 17th DAY OF September , 2013. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ___________________________________ Don R. Amunds CHAIRMAN ATTESTS: CLERK OF CIRCUIT COURT OKALOOSA COUNTY, FLORIDA GARY J. STANFORD DEPUTY CLERK Packet Pg. 154  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Assignment of Lease from Mr. Porter to Ms. Haufe DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: A proposed Assignment of Lease for hangar space from Mr. Douglas Porter to Ms. Nicole Haufe for Block 8 Lot 4 at the Destin/Ft. Walton Beach Airport is being presented to the Board of County Commissioners for approval. BACKGROUND: Mr. Douglas Porter previously entered into a ground lease for hangar space Block 8 Lot 4 at the Destin/Ft. Walton Beach Airport and now assigns his responsibilities to Ms. Nicole Haufe. Mr. Porter is in compliance with all terms and conditions of his Lease. Assignment of Lease transfer fee was received. The contract and lease internal coordination sheet is attached along with Ms. Haufe's certificate of insurance. OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: It is Staff's recommendation that the Board approve the Assignment of Lease as described above. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 155 Packet Pg. 156 Packet Pg. 157 Packet Pg. 158 Packet Pg. 159 Packet Pg. 160 Packet Pg. 161 Packet Pg. 162 Packet Pg. 163 Packet Pg. 164 Packet Pg. 165 Packet Pg. 166 Packet Pg. 167 Packet Pg. 168  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: 2013-2014 Hazards Analysis Agreement DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request Board approval of the agreement to update Hazards Analysis data. BACKGROUND: Based upon the allocation formula developed by the State, Okaloosa County is entitled to receive $12,627.00. There is no requirement to match the allocation with county funds. Hazardous material incidents pose significant threats to the residents and the environment of Okaloosa County. The agreement is utilized to update Hazards Analysis data for Okaloosa County. Updated information is provided to response agencies to aid in emergency response to hazardous material storage areas within Okaloosa County. There are administrative requirements listed in the agreement which will be completed by Okaloosa County Emergency Management staff. OPTIONS: Approve or disapprove the agreement. RECOMMENDATION: Approve the agreement to update the Hazards Analysis data and authorize the Chairman to sign all other documents necessary during the term of the grant. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 169  S TAT E O F F L O R I D A DIVISION OF EMERGENCY MANAGEMENT RICK SCOTT BRYAN W. KOON Governor Director From: Paul Wotherspoon Chief, Technological Hazards, Bureau of Preparedness To: Hazards Analysis Contract Awardees Subject: Issuance of 2013-2014 Hazards Analysis Contracts Attached please find your 2013-2014 hazards Analysis Contract. As in years past, please obtain the appropriate representative signatures and return three copies with the original signature to the Division of Emergency Management, 2555 Shumard Oak Boulevard, Attn: Time Date, Tallahassee, Florida 32399-2100 for final execution. You will note several changes to the contracts from years past. The contract deliverable dates have been extended to: First 50% due January 1, 2014; Second 50 % due April 1, 2014; and other deliverable dates have been adjusted accordingly. The CAMEO file requirements have been better defined as the result of the HA workgroup as established by the State Emergency Response Commission. Additionally, the expected site plans have been more readily defined. A pre-requisite for obtaining the contract is attendance at one of the State sponsored Hazards Analysis training sessions. Five such sessions have been held throughout the State thus far and there is a planned training session in Region 6. If you have not attended this training you will not be allowed to enter into a contractual agreement for this award. I apologize for the late delivery of this contract. We attempted to incorporate as many of the workgroup requested changes as possible. If you have any questions related to the contract please contact me at paul.wotherspoon@em.myflorida.com. DIV IS IO N HE AD QU AR TE R S Tel: 8 50 -41 3-99 69 • Fa x: 85 0-4 88 -1 016 STATE LO GI S TI CS R ESP O NSE CEN TE R 2555 Shumard Oak Boulevard www.FloridaDisaster.org 2702 Directors Row Tallahassee, FL 32399-2100 Orlando, FL 32809-5631 Packet Pg. 170  Contract Number: 14-CP-11-01-56-01-XXX CSFA: 31.067 STATE-FUNDED SUBGRANT AGREEMENT THIS AGREEMENT is entered into by the State of Florida, Division of Emergency Management, with headquarters in Tallahassee, Florida (hereinafter referred to as the "Division"), and Okaloosa County, (hereinafter referred to as the "Recipient"). THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS: A. The Recipient represents that it is fully qualified and eligible to receive these grant funds to provide the services identified herein; and B. The Division has received these grant funds from the State of Florida, and has the authority to subgrant these funds to the Recipient upon the terms and conditions below; and C. The Division has statutory authority to disburse the funds under this Agreement. THEREFORE, the Division and the Recipient agree to the following: (1) SCOPE OF WORK. The Recipient shall perform the work in accordance with the Scope of Work and Schedule of Deliverables and Schedule of Payments (Attachments A and B) of this Agreement. (2) INCORPORATION OF LAWS, RULES, REGULATIONS AND POLICIES The Recipient and the Division shall be governed by applicable State and Federal laws, rules and regulations, including those identified in Attachment A. (3) PERIOD OF AGREEMENT. This Agreement shall begin upon execution by both parties, or July 1, 2013, whichever is later, and shall end June 30, 2014, unless terminated earlier in accordance with the provisions of Paragraph (12) of this Agreement. (4) MODIFICATION OF CONTRACT Either party may request modification of the provisions of this Agreement. Changes which are agreed upon shall be valid only when in writing, signed by each of the parties, and attached to the original of this Agreement. (5) RECORDKEEPING (a) As applicable, Recipient's performance under this Agreement shall be subject to the federal OMB Circular No. A-102, “Common Rule: Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments" (53 Federal Register 8034) or OMB Circular No. A-110, "Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Nonprofit Organizations," and either OMB Circular No. A-87, "Cost Principles for State, Local and Indian Tribal Governments," OMB Circular No. A-21, "Cost Principles for Educational Institutions," or OMB Circular No. A-122, "Cost Principles for Non-profit Organizations." (b) The Recipient shall retain sufficient records to show its compliance with the terms of this Agreement, and the compliance of all subcontractors or consultants paid from funds under this Agreement, for a period of five years from the date the audit report is issued, and shall allow the Division or its designee, the State Chief Financial Officer or the State Auditor General access to the records upon request. The Recipient shall ensure that audit working papers are available to them upon request for a period of five years from the date the audit report is issued, unless extended in writing by the Division. The five year period may be extended for the following exceptions: 1. If any litigation, claim or audit is started before the five year period expires, and extends beyond the five year period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. Packet Pg. 171  2. Records for the disposition of non-expendable personal property valued at $5,000 or more at the time it is acquired shall be retained for five years after final disposition. 3. Records relating to real property acquired shall be retained for five years after the closing on the transfer of title. (c) The Recipient shall maintain all records for the Recipient and for all subcontractors or consultants to be paid from funds provided under this Agreement, including documentation of all program costs, in a form sufficient to determine compliance with the requirements and objectives of the Scope of Work - Schedule of Deliverables - Schedule of Payments (Attachment A) and all other applicable laws and regulations. (d) The Recipient, its employees or agents, including all subcontractors or consultants to be paid from funds provided under