Okaloosa County BOCC — October 15, 2013 — reading text

of Way Vacation 5th Ave and 5th St Port Dixie DEPARTMENT: Public Works BCC DISTRICT: 2 STATEMENT OF ISSUE: Watree Construction and Land Developing, LLC is petitioning the Board of County Commissioners to vacate a portion of 5th Ave and 5th St rights-of-way Port Dixie Subdivision of the Shalimar area. BACKGROUND: Portions of 5th Ave. and 5th St. rights-of-way were previously vacated by Resolution 06-128. The petitioner, Donald L. Roberts, specifically described that portion of 5th Ave right-of-way lying adjacent to Lots 1-5, Block 49 and that portion of 5th St. right-of-way lying adjacent to Lot 1, Block 49, Port Dixie Subdivision in his approved request. Watree Construction is petitioning the Board of County Commissioners to vacate those portions of 5th Ave and 5th St that were not described in the previous vacation request. If approved this additional vacated right-of-way will give Watree Construction a 20'x20' area on the southwest corner of the parcel and a 20'x10' area on the northwest corner of the parcel. See the attachments for clarity of right-of-way areas requested for vacation. The existing stipulation on Resolution 06-128 will remain on all vacated rights-of-way. OPTIONS: Approve/Disapprove a request for a Public Hearing. RECOMMENDATIONS: Approve the request for a Public Hearing to be scheduled for October 15, 2013 for the right-of-way vacation request from Watree Construction and Land Developing, LLC. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 145 Packet Pg. 146 Packet Pg. 147 Request to vacate 10’ x 20’ Request to vacate 20’ x 20’ Packet Pg. 148  Location Map Eglin Parkway Shalimar Florida Location of proposed vacation request Packet Pg. 149  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 17, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: 12th Avenue Sidewalks - LAP Supplemental DEPARTMENT: Public Works BCC DISTRICT: Two STATEMENT OF ISSUE: FDOT has issued Supplemental Agreement No. 1 to the 12th Avenue Sidewalk Improvements LAP Project which increases funding by $32,930 for a total of $203,748 including construction & CEI services. BACKGROUND AND ANALYSIS: On March 19, 2013 Okaloosa County accepted a $170,818 Local Agency Program (LAP) Agreement from the Florida Department of Transportation (FDOT) to construct the 12th Avenue Sidewalk Improvements LAP Project. The original LAP Agreement allocated funds for construction and CEI services. Bids for construction of the project were received and opened on August 15, 2013. The lowest bidder, Main Street Construction Services, LLC submitted a (corrected) bid of $186,665.50. Total funding allocated for construction in the original LAP Agreement is $153,736.00. FDOT has issued the attached Supplemental Agreement increasing construction funding to match the low bid. It is requested that the Board of County Commissioners accept and execute four copies of Supplemental Agreement No. 1 as well as the associated Resolution so that we can move forward with the project. OPTIONS: Approve/Disapprove execution of LAP Supplemental Agreement No. 1 for the 12th Avenue Sidewalk Improvements Project. RECOMMENDATION: Staff requests Board approval and execution by the Chairman of LAP Supplemental Agreement No. 1 for the 12th Avenue Sidewalk Improvements Project. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 150  525-010-32 PRODUCTION SUPPORT 09/11 Page 1 of 3 SUPPLEMENTAL NO. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FPN 1 LOCAL AGENCY PROGRAM 428115-1-58-01 & 428115-1-68-01 DUNS NO. SUPPLEMENTAL CONTRACT NO. 61-327-7649 AGREEMENT AR197 The Department of Transportation desires to supplement the original Agreement entered into and executed on June 19, 2013 as identified above. All provisions in the original Agreement and supplements, if any, remain in effect except as expressly modified by this supplement. The changes to the Agreement and supplements, if any, are described as follows: PROJECT DESCRIPTION Name 12th Avenue Sidewalk Project Length 0.944 miles th Termini From 12 Street to State Road 85 (Eglin Parkway) Description of Work: The project is to construct sidewalk along 12th Avenue from 12th Street to State Road 85 (Eglin Parkway) in Shalimar. Reason for Supplement and supporting engineering and/or cost analysis: Local Agency Program Agreement funding is being increased to due recent bid amounts. The responsive low bidder was over the amount originally programmed for construction. Packet Pg. 151  525-010-32 PRODUCTION SUPPORT 09/11 ADJUSTED EXHIBIT B SCHEDULE OF FUNDING Page 2 of 3 SUPPLEMENTAL NO. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FPN LOCAL AGENCY PROGRAM 1 428115-1-58-01 & 428115-1-68-01 SUPPLEMENTAL DUNS NO. AGREEMENT CONTRACT NO. 61-327-7649 AR197 FUNDING TYPE OF WORK (1) (2) (3) (4) (5) By Fiscal Year PREVIOUS TOTAL ADDITIONAL CURRENT TOTAL TOTAL AGENCY TOTAL STATE & PROJECT FUNDS PROJECT FUNDS PROJECT FUNDS FUNDS FEDERAL FUNDS Planning FY: FY: FY: FY: FY: FY: Total Planning Cost $0.00 $0.00 $0.00 $0.00 $0.00 Project Development & Environment (PD&E) FY: FY: FY: FY: FY: FY: Total PD&E Cost $0.00 $0.00 $0.00 $0.00 $0.00 Design FY: $0.00 $0.00 FY: FY: FY: FY: FY: Total Design Cost $0.00 $0.00 $0.00 $0.00 $0.00 Right-of-Way FY: FY: FY: FY: FY: FY: Total Right-of-Way Cost $0.00 $0.00 $0.00 $0.00 $0.00 Construction FY: 2011-2012 FY: 2012-2013 $153,736.00 $153,736.00 $0.00 $153,736.00 FY: 2013-2014 $32,930.00 $32,930.00 $0.00 $32,930.00 FY: 2014-2015 FY: 2015-2016 FY: 2016-2017 Total Construction Cost $153,736.00 $32,930.00 $186,666.00 $0.00 $186,666.00 Construction Engineering and Inspection (CEI) FY: 2011-2012 FY: 2012-2013 $17,082.00 $0.00 $17,082.00 $0.00 $17,082.00 FY: 2013-2014 FY: 2014-2015 FY: 2015-2016 FY: 2016-2017 Total CEI Cost $17,082.00 $0.00 $17,082.00 $0.00 $17,082.00 Total Construction & CEI Costs $170,818.00 $32,930.00 $203,748.00 $0.00 $203,748.00 TOTAL COST OF THE $170,818.00 $32,930.00 $203,748.00 $0.00 $203,748.00 PROJECT Packet Pg. 152  525-010-32 PRODUCTION SUPPORT 09/11 Page 3 of 3 SUPPLEMENTAL NO. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FPN LOCAL AGENCY PROGRAM 1 428115-1-58-01 & 428115-1-68-01 SUPPLEMENTAL DUNS NO. AGREEMENT CONTRACT NO. 61-327-7649 AR197 IN WITNESS WHEREOF, the parties have caused these presents to be executed the day and year first above written. AGENCY Okaloosa County B.O.C.C. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION By: By: Name: Name: Jason D. Peters, P.E. Title: Title: Director of Transporation Development Attest: