Okaloosa County BOCC — October 15, 2013 — reading text

$109.00 $51.17 $105.00 Toxic Solids, Organic $115.00 $100.00 $109.00 $51.17 $105.00 Toxic Solids, Mercury-Containing $440.00 $345.00 $467.00 $84.52 $105.00 Toxic Liquids, Mercury-Containing $440.00 $345.00 $467.00 $84.52 $105.00 Corrosives: Acids $250.00 $250.00 $184.00 $138.46 $230.00 Corrosives: Bases $250.00 $250.00 $184.00 $138.46 $230.00 Metal Hydoxides, caustic $92.00 $225.00 $192.00 $138.46 $230.00 Flammable solids $130.00 $300.00 $334.00 $183.51 $290.00 Packet Pg. 561 Oil-based paints $130.00/$455.00 $180.00/$750.00 $209/$592.45 $146.15/$405.63 $120.00/$350.00 Latex paints $3,290.00 $4,400.00 $1,725.00 $1,603.08 $.30 LB Epoxies and Resins $455.00 $1,500.00 $175.45 $405.63 $350.00 Non-Regulated Material, Grease $80.00 $45.00 $459.00 $183.51 $35.00 Roofing Tar $455.00 $650.00 $225.45 $476.85 $350.00 Flammable liquids, n.o.s $350.00 $190.00 $184.00 $70.62 $120.00 Aerosol cans, flammable $250.00 $324.00 $117.00 $138.67 $230.00 Small aerosols (usually capsaicin) $75.00 $81.00 $109.00 $61.05 $105.00 Oxidizing Solid, Corrosive $428.00 $450.00 $376.00 $187.62 $230.00 Spent Methamphetamine One-Pots $262.50 $325.00 $301.00 $137.38 $195.00 Dilute Aqueous Pesticides $350.00 $300.00 $192.00 $223.60 $290.00 Muriatic Acid $200.00 $320.00 $192.00 $138.46 $230.00 Solid sample $20.00 N/C $50.00 $0.00 N/C Liquid sample $20.00 N/C $50.00 $0.00 N/C Transportation of drums at facility $2,090.00 $2,500.00 $327.00 $1,368.00 $1,600.00 Mobilization Transportation -per event $6,935.00 $9,500.00 $546.00 $1,982.29 N/C Field Chemist Labor – per hour $55.00 $65.00 $40.00 $45.00 N/C Field Technician – per hour $35.00 $40.00 $35.00 $35.00 N/C 55- gallon drums – per drum $55.00 $35.00 $40.00 $30.00 N/C 30-gallon drums – per drum $55.00 $35.00 $40.00 $42.00 N/C 5-gallon pails – per pails $15.00 $15.00 $15.00 $7.28 N/C Vermiculite – per bag $40.00 $25.00 $27.00 $21.26 N/C Monday through Friday technician – per hour $20.00 $55.00 $35.00 $67.62 N/C Weekend Technician- per hour $30.00 $65.00 $52.50 $67.62 N/C Monday through Friday Chemist – per hour $65.00 $75.00 $45.00 $70.62 N/C Weekend Chemist – per hour $97.50 $95.00 $60.00 $70.62 N/C Personnel Protective Equipment – per man/per $12.00 $125.00 $15.00 $35.00 N/C day (includes tyvek suite and gloves only) Packet Pg. 562 September 8, 2013 Memorandum for Record From: Jim Reece, Recycling Coordinator Subject: Haz-Waste Services, Bid# 53-13 An analysis of the attached spreadsheet portrays CARE Environmental as the low bidder. However, upon review of their bid package it appears that they are deficient in meeting the requirements specified on page 2 of the bid package as shown below: 1. SPECIFICATIONS # 6. Bidder will provide a compliance history for the past five years. CARE did not provide this information. 2. SPECIFICATIONS # 7. “All disposal sites must be named.” “For each site, the bidder will also list disposal methods used at each site………..” CARE does not list the disposal method used at each site. Of the three sites listed as final disposal sites that accept “all types HHW” two of them have stopped doing business with CARE due to non-payment. 3. SPECIFICATIONS # 8. “The successful bidder must only use licensed and permitted hazardous waste transporters registered with the FDEP.” CARE has provided two transporter certification documents which have not been authenticated by the State. 4. The State of Georgia issued an administrative order in 2011 and three Notice of Violations (NOV) issued subsequent to the order. CARE has filed an appeal with the Georgia EDP with respect to the administrative order and the NOVs but due to Chapter 11 proceedings that process has been slowed down. Based on the information mentioned above it appears to be in the best interest of the County to consider to next lowest bidder: EQ-The Environmental Quality Company. They have met the requirements of the bid specifications. While we drafted the bid specifications to allow for us to consider the possibility of splitting services and awarding the mobile collection component separate from the transportation and disposal, it appears more prudent to award all of the services to one vendor for the benefit of Okaloosa County. Recommend that we award the contract to EQ. Packet Pg. 563  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Don Vanderhoek SUBJECT: Okaloosa County Sheriff's Department VoIP System DEPARTMENT: Information Systems BCC DISTRICT: All STATEMENT OF ISSUE: The Board is requested to approve funding for the Okaloosa County Sheriff’s Department to become part of the BCC Voice Over Internet Protocol (VoIP) network. This project will result in savings of approximately $42,000 per year. BACKGROUND: The Board has previously approved funding for Constitutional Offices, the State Attorney, Public Defender and Judiciary in order to join the Okaloosa VoIP network. These implementations have all been successful and continue to save thousands of dollars annually. Various improvements to the Wide Area Network (WAN) and Local Area Network (LAN) will be necessary, as well as the purchase of IP based phones and hardware. The estimated total cost breakdown is as follows: WAN Cost $ 10,000 Includes modifications at several locations and new fiber near the Sheriff’s administration building LAN Cost $ 15,000 Includes new networks drops at some locations while adapting existing wiring at other sites IP phones $ 53,000 Approximately 240 new IP based phones Hardware $ 60,000 New enhanced switches, switches, lasers, copper and fiber optic jumpers Total $138,000 It is proposed that $138,000 be funded to the extent possible from the General Fund Communications account 0114-541010 with the remaining balance to be funded from reserves. Packet Pg. 564 OPTIONS: Approve or disapprove funding for the Sheriff’s Department to join the BCC VoIP Network. RECOMMENDATIONS: Request Board approval for funding in the amount of $138,000, which will enable the Sheriff’s Department to join the BCC VoIP Network. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 565  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Award of Bid for Lime-rock, Limestone & Asphalt Millings DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Bids were received from six (6) vendors (see attached tabulation). The recommendation from the department (see attached) is to enter into contract with all six firms, by doing so, transportation costs will go down and availability of product will increase. Costs of all products are competitive and indicate a budget saving over current costs. Funds are available in the FY 13/14 budget. OPTIONS: Approve or Reject RECOMMENDATIONS: Staff recommends awarding to all six proposers and authorize the Chairman to sign the resulting contracts. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 566 Packet Pg. 567  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Continue Contract With Verizon Wireless #C07-1535-PUR DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: The current contract expires on 9/30/2013. Staff is requesting approval to continue this contract through 9/30/2014. There are no changes to the current contract other than continuation of the date. BACKGROUND: On 10/02/2012 the Board approved an amendment that incorporated State and GSA pricing into this contract which resulted in Better rate plans and pricing. IS and purchasing worked together last year to enhance communications Countywide. An in-depth analysis was performed to