Okaloosa County BOCC — October 15, 2013 — reading text

Packet Pg. 413 Packet Pg. 414 Packet Pg. 415 Packet Pg. 416  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: AOL Blue Horizon and J R Skyways to Harvey Williams DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: A proposed Assignment of Lease for hangar space from Blue Horizon Aviation, Inc. and J & R Skyways, Inc. to Mr. Harvey Williams for Block 2 Lot 3 at the Bob Sikes Airport is being presented to the Board of County Commissioners for approval. BACKGROUND: Blue Horizon Aviation and J & R Skyways previously entered into a ground lease for hangar space Block 2 Lot 3 at the Bob Sikes Airport and now assigns their responsibilities to Mr. Harvey Williams. Mr. Williams plans an extensive renovation to the existing hangar. Mr. Williams plans to enclose the current hangar, install a hydraulic door and other upgrades with the total price of the renovation being $117,462.00. Renovation plans are attached. Blue Horizon and J & R Skyways only had nine years remaining until termination of the lease. Nine years is not enough time for Mr. Williams for amortization of his investment for his renovation. The lease was renegotiated to add an additional twenty years. The twenty year extension will be contingent upon Mr. Williams completing the renovation by December 31, 2015. Blue Horizon Aviation and J & R Skyways is in compliance with all terms and conditions of their lease. The Assignment of Lease transfer fee has been received. The contract and lease internal coordination sheet is attached along with Mr. Williams' certificates of insurance. OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: It is Staff's recommendation that the Board approve this Assignment of Lease as described above. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 417 Packet Pg. 418 Packet Pg. 419 Packet Pg. 420 Packet Pg. 421 Packet Pg. 422 Packet Pg. 423 Packet Pg. 424 Packet Pg. 425 Packet Pg. 426 Packet Pg. 427 Packet Pg. 428 Packet Pg. 429 Packet Pg. 430 Packet Pg. 431 Packet Pg. 432 Packet Pg. 433 Packet Pg. 434 Packet Pg. 435 Packet Pg. 436 Packet Pg. 437 Packet Pg. 438 Packet Pg. 439 Packet Pg. 440 Packet Pg. 441 Packet Pg. 442  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Award RFB # WS 52-13 Annual Contract for Subsurface Utility Bores DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Bids were opened on August 22, 2013. One bid was received (see attached tabulation). The low bidder meeting specifications is Gator Boring & Trenching, Inc. (Pensacola, FL). BACKGROUND: The sole bidder has provided this service since 2004 and has provided quality service. Work is assigned on a task order basis and budgeted through individual project costs. Funding is available in the FY 2013/2014 budget. Proposed fees are within or lower than current contract prices. OPTIONS: Approve or Reject RECOMMENDATIONS: Staff recommends approval to award to Gator Boring based on their unit cost proposal and authorize the Chairman to sign the resulting contract. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 443 Packet Pg. 444 Packet Pg. 445 Packet Pg. 446 Packet Pg. 447 Packet Pg. 448  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Award of Bid for 12th Avenue Sidewalk Project in Shalimar DEPARTMENT: Purchasing BCC DISTRICT: 2 STATEMENT OF ISSUE: Bids were opened on August 15, 2013. Bids were received from five (5) firms (see attached tabulation). Main Street Construction Services, LLC (Lynn Haven, FL) is the low bidder meeting specifications in the amount of $186,655.50. There was a $15.00 extension error in their bid which was corrected. BACKGROUND: The project is 100% funded through an FDOT LAP Agreement, and includes the addition of pedestrian sidewalk along the south side of 12th Avenue in Shalimar. The project limits are from Eglin Parkway East to 12th Avenue, approximately 0.90 miles. OPTIONS: Approve or Reject RECOMMENDATIONS: Staff recommends approval to award to Main Street Construction Services, LLC. They being low bidder meeting specifications in the amount of $186,655.50 and authorize the Chairman to sign the contract. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 449 Packet Pg. 450 Packet Pg. 451 Packet Pg. 452  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Award Foxwood Drainage Repairs - Phase II RFB # 39-13 DEPARTMENT: Purchasing BCC DISTRICT: 3 STATEMENT OF ISSUE: Bids were opened on August 1, 2013. Three (3) bids were received. Gum Creek Farms, Inc. (DeFuniak Springs, FL) is the lowest responsive bidder at $259,850.00. BACKGROUND: Funding is available in Public Works budget. OPTIONS: Approve or Reject RECOMMENDATIONS: Staff has reviewed the bids and recommends awarding to Gum Creek Farms, Inc. for $259,850.00 and authorize signature and execution of the subsequent contract. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 453 Packet Pg. 454 Packet Pg. 455 Packet Pg. 456  SUNGARD PENTAMATION, INC. PAGE NUMBER: 1 DATE: 09/11/2013 OKALOOSA COUNTY BOCC POSTAP11.4GL TIME: 10:32:50 Expenditure Ledger Short Listing SELECTION CRITERIA: orgn.yr=’13’ and orgn.key_orgn=’3202’ AND expledgr.yr = orgn.yr AND expledgr.key_orgn = orgn.key_or YEAR DEPARTMENT ACCOUNT BUDGET CONTROL ORGN/ACCOUNT STATUS BUDGET PERIOD EXPENSES YTD EXPENSES ENCUMBRANCES BALANCE 13 3202 ROAD/BRIDGE−1 LOGT 553038 MATERIALS−MILLINGS 3202 553038 Active 100,000.00 .00 99,868.46 .00 131.54 13 3202 ROAD/BRIDGE−1 LOGT 563144 WEST PLYMPTON ROAD 3202 563144 Active 290,733.00 29,320.73 237,503.79 972.00 52,257.21 13 3202 ROAD/BRIDGE−1 LOGT 563161 FOXWOOD PHASE II 3202 563161 Active 250,000.00 .00 15,594.55 .00 234,405.45 13 3202 ROAD/BRIDGE−1 LOGT 563162 GILMORE ROAD 3202 563162 Active 150,000.00 .00 .00 .00 150,000.00 13 3202 ROAD/BRIDGE−1 LOGT 563163 KERVIN ROAD 3202 563163 Active 100,000.00 .00 .00 .00 100,000.00 13 3202 ROAD/BRIDGE−1 LOGT 563164 LIGHTHOUSE CHURCH ROAD 3202 563164 Active 100,000.00 .00 .00 .00 100,000.00 13 3202 ROAD/BRIDGE−1 LOGT 563165 ROBINSON ROAD 3202 563165 Active 165,000.00 .00 .00 .00 165,000.00 13 3202 ROAD/BRIDGE−1 LOGT 563166 STATELINE ROAD 3202 563166 Active 100,000.00 .00 .00 15,050.00 84,950.00 13 3202 ROAD/BRIDGE−1 LOGT 563167 BRIDGE CONVERSION 3202 563167 Active 200,000.00 2,231.20 127,705.30 26,420.96 45,873.74 13 3202 ROAD/BRIDGE−1 LOGT 563490 OTHER IMPROVEMENTS 3202 563490 Active 400,000.00 .00 329,294.72 .00 70,705.28 13 3202 ROAD/BRIDGE−1 LOGT 563496 USDA WATERSHED (E.W.P.) 3202 563496 Active 275,000.00 .00 .00 .00 275,000.00 13 3202 ROAD/BRIDGE−1 LOGT 599300 RESERVE−FUTURE CAP OUTLAY3202 599300 Active 2,935,535.00 .00 .00 .00 2,935,535.00 Packet Pg. 457  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 17, 2013 TO: Honorable Chairman and Members of the Board FROM: David Skarzynski, Budget Manager SUBJECT: Budget Resolutions Resolution amending the Fiscal Year 2013 Budget, General Fund, which did not reflect adequate appropriations from the Okaloosa County Sheriff Department for additional revenue in the amount of $250,590. Resolution amending the Fiscal Year 2013 Budget, County Transportation Trust Fund, which did not reflect adequate appropriations from Florida Department of Transportation FDOT) to operate and maintain the Okaloosa County computerized traffic signal system grant in the amount of $300,000. Resolution amending the Fiscal Year 2013 Budget, County Public Health Fund, which did not reflect adequate appropriations from reimbursement from state for work performed on the donated modular clinic building in the amount of $49,957. Resolution amending the Fiscal Year 2013 Budget, Road/Bridge Construction Fund, which did not reflect adequate appropriations from Northgate Development to construct a left turn lane at the intersection of Florence and Martin Luther King in the amount of $30,000. Packet Pg. 458  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2013 BUDGET GENERAL FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from the Okaloosa County Sheriff Department for additional revenue, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County