Okaloosa County BOCC — October 15, 2013 — reading text

of the Business Associate Agreement with ADPI. The HIPAA Rule is a set of federal standards to protect the privacy of patients' medical records and other health information maintained by covered entities. These standards provide patients with access to their medical records and with significant control over how their personal health information is used and disclosed. In addition to updating the HIPAA Rule, the amendment also states that patient accounts will be turned over to the collection agency after 180 days if no collection has been made unless insurance payment is pending. Currently, the accounts are turned over to the collection agency after one year. If the collections agency makes contact with patients and they have medical insurance, after one year it is too late to file a claim with most insurance companies. OPTIONS: Approve or disapprove. RECOMMENDATIONS: Approve the third amendment to the EMS billing contract with ADPI. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 219 Packet Pg. 220 Packet Pg. 221 Packet Pg. 222 Packet Pg. 223 Packet Pg. 224 Packet Pg. 225 Packet Pg. 226 Packet Pg. 227 Packet Pg. 228 Packet Pg. 229 Packet Pg. 230 Packet Pg. 231 Packet Pg. 232 Packet Pg. 233  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Don Vanderhoek SUBJECT: DFARS 252.209-7999 Tax Liability Provision DEPARTMENT: Information Systems BCC DISTRICT: All STATEMENT OF ISSUE: In order to initiate a new fiber optic partnership with Eglin the BCC is required to execute the DFARS 252.209-7999 Tax Liability form. BACKGROUND: From time to time our continued partnership with Eglin Air Force Base on fiber optic projects necessitates certain documentation be signed by the Chairman. The document states that Okaloosa County has no outstanding tax liability and has not been convicted of a felony criminal violation. OPTIONS: Sign or not sign the DFARS provision. RECOMMENDATIONS: Request Board approval for the Chairman to execute the DFARS 252.209-7999 Tax Liability form. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 234 252.299-7999 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION 2912-09994) (JAN 2912) (a) In accordance with sections 8124 and 8125 of Division A of the Consolidated Appropriations Act, 2912,(Pub. L. 112-74) none of the funds made available by that Act may be used to enter into a contract with any corporation that­ (1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government. (2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the cOAviction J unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government. (b) The Offeror represents that­ (1) It is [___ ] is not [___ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, (2) It is [___ ] is not [ ___ ' ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months. (End of provision) Name of Company: _ _ _ _ __ Date: ____________________________ Signature I Title: Packet Pg. 235 Packet Pg. 236  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Amendment to Teen Court Agreement with Lutheran Services Florida, Inc. DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval of the amendment to the agreement with Lutheran Services Florida, Inc., to provide a pretrial diversion program for teenagers (Teen Court), which renews the contract for one (1) additional year from October 1, 2013, through September 30, 2014. BACKGROUND: Teen Court is a diversion program for youthful offenders, which offers the authority of the adult judicial system through the voices and actions of other youths under adult supervision. Local attorneys donate their time as mentors and provide judicial oversight for the court sessions, but the hearings are predominately run by teen volunteers and offer youthful offenders an opportunity to face a jury of their peers for appropriate sentencing and sanctions. During the period of July 2012-June 2013, the Teen Court program processed 188 court cases with 272 youth volunteer hours and 428 adult volunteer hours, representing $12,193.50 in youth and adult dollars saved through in-kind services. In accordance with the fee structure enacted by the Board (Ordinance 04-16, Section (1)(a)(4), and a review of past and projected collections, the county should have sufficient revenue to support the proposed Fiscal Year 2013-14 budget of $85,000.00. OPTIONS: Approve or disapprove. RECOMMENDATIONS: Approve and authorize the Chairman to execute the amendment to the agreement with Lutheran Services Florida, Inc., for the Teen Court program for Fiscal Year 2013-14. RECOMMENDED BY: Packet Pg. 237 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 238 Packet Pg. 239 Packet Pg. 240  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Amendment to the Fort Walton Beach Medical Center Baker Act Services Agreement DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval of Amendment 1 to the Baker Act Services agreement with Fort Walton Beach Medical Center changing the Fiscal Year to 2014 on Exhibit A. BACKGROUND: Okaloosa County entered into an agreement with Fort Walton Beach Medical Center on June 4, 2013, to provide Baker Act Services to the County's indigent population. Exhibit A of the agreement is updated annually based on the approved budget each Fiscal Year. The budget for Fiscal Year 2014 is $197,115.00, which is the same funding amount as the current year. OPTIONS: Approve or disapprove. RECOMMENDATIONS: Approve the amendment to the Baker Act Services agreement with Fort Walton Beach Medical Center. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 241 Packet Pg. 242 Packet Pg. 243 Packet Pg. 244  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Daniel O'Byrne SUBJECT: Beach Cleaning Services - Okaloosa Island & City of Destin Bid # 56-13 DEPARTMENT: Tourist Development Department BCC DISTRICT: ALL STATEMENT OF ISSUE: Bids were opened August 29, 2013. Three (3) bids were received. The Sand Raker, LLC is the lowest responsive bidder meeting specifications for a total three (3) year cost of $1,244,855.00 for Okaloosa Island and Destin beaches. (See attached tabulation) BACKGROUND: This service is budgeted in the Tourist Development Department FY 2013/14 budget. (See attached budget sheet) OPTIONS: Award or Reject RECOMMENDATIONS: Staff has reviewed the bids and recommends awarding to The Sand Raker LLC, they being the low bidder meeting specifications for a total 3 year cost of $1,244,855.00 for Okaloosa Island and Destin beaches. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 245  BID SHEET BID #: TDD 56-13 BIDS DUE: 08/29/2013 @ 3:10 P.M. BID ITEM: BEACH CLEANING SERVICES FOR OKALOOSA ISLAND & DESTIN, FL 3 YEAR TOTAL 3 YEAR TOTAL VENDOR OKALOOSA ISLAND DESTIN Hemphill Const. Co $942,116.00 $1,295,915.00 The SandRaker $532,474.00 $712,381.00 Sandman, LLC $536,843.00 $726,515.00 Kaiser Kane, Inc. No Bid No Bid Packet Pg. 246  Budget Expense Report (Department Requests) 2nd Prior Year 1st Prior Year Current Year Current Year Base Base % Account Title Actual Actual Original Budget 6 mos Actual Request New Request +/- +/- 104 TOURIST DEVELOPMENT FUND 1175 1ST TDT-BEACHES & PARKS 512010 SALARIES/WAGES-FULL-TIME $58,503.42 $59,864.56 $59,638.00 $27,518.30 $61,426.00 $0.00 $1,788.00 3.0% 521000 FICA TAXES $4,329.10 $4,523.10 $4,563.00 $2,078.76 $4,699.00 $0.00 $136.00 3.0% 522000 RETIREMENT CONTRIBUTIONS $5,438.48 $2,923.39 $3,090.00 $1,425.48 $4,269.00 $0.00 $1,179.00 38.2% 523000 LIFE & HEALTH INSURANCE $9,061.68 $9,902.64 $9,308.00 $5,034.12 $9,102.00 $0.00 ($206.00) (2.2%) 524000 WORKERS' COMPENSATION $151.00 $149.00 $161.00 $78.00 $166.00 $0.00 $5.00 3.1% PERSONNEL SERVICES $77,483.68 $77,362.69 $76,760.00 $36,134.66 $79,662.00 $0.00 $2,902.00 3.8% 531002 PS-OTHER ATTORNEY SVCS $16,513.72 $49,364.07 $10,000.00 $0.00 $10,000.00 $0.00 $0.00 0.0% 531013 PS-PERMITTING $0.00 $0.00