Okaloosa County BOCC — October 15, 2013 — reading text

(printed): Official Title (printed): Signature: Date signed: Packet Pg. 200  EXHIBIT – 1 STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: SUBJECT TO SECTION 215.97, FLORIDA STATUTES: Division of Emergency Management, Florida Hazardous Materials Planning and Prevention Program, Catalog of State Financial Assistance Number 31.067 in the amount of $12,627.00. COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: 1. Emergency Planning and Community Right-to-Know Act (EPCRA), Title III of the Superfund Amendments and Reauthorization Act of 1986, 42 U.S.C. s. 11001, et seq. (SARA). 2. Florida Emergency Planning and Community Right-to-Know Act, Chapter 252, Part II, Florida Statutes Packet Pg. 201  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Public Safety Certificate of Public Convenience and Necessity DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Renewal of the Certificate of Public Convenience and Necessity (COPCN) for Okaloosa County Department of Public Safety to provide advanced life support ambulance service within Okaloosa County for the period October 3, 2013, through October 2, 2015. BACKGROUND: Okaloosa County Ordinance 93-45 governs ambulance standards and requires that any ambulance provider operating in Okaloosa County have a Certificate of Public Convenience and Necessity and current state EMS provider license. The Certificate of Public Convenience and Necessity is issued for a two-year term. The Advanced Life Support Service License as provided by the Florida Department of Health, Bureau of Emergency Medical Services, gives the authorization for the County to provide Advanced Life Support pre-hospital EMS care and is subject to the EMS provider possessing a valid Certificate of Public Convenience and Necessity from the County in which it operates. The term of the new Certificate of Public Convenience and Necessity shall be from October 3, 2013, to October 2, 2015. OPTIONS: Approve or disapprove the COPCN. RECOMMENDATIONS: Approve the Certificate of Public Convenience and Necessity. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 202 Packet Pg. 203  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Legal Services of North Florida Contract Amendment DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Approve the amendment to the agreement with Legal Services of North Florida, Inc., to provide legal aid services consistent with Florida Statutes to indigent residents of Okaloosa County for one (1) additional year from October 1, 2013, through September 30, 2014. BACKGROUND: Each year the Board contracts with Legal Services of North Florida, Inc., to provide legal aid to low income residents under the provisions of Okaloosa County Ordinance 04-16. Legal Services of North Florida, Inc., has offices throughout the panhandle, including one in Fort Walton Beach. According to recent reports, they serviced 314 Okaloosa clients in the first quarter of 2013 on a variety of civil issues and wish to continue their services to indigent citizens in Okaloosa County. According to ordinance, Legal Services of North Florida, Inc., are allowed 25% of the total revenue received from fine and forfeiture funds as stipulated by Article V (payable in quarters). The proposed amendment is for Fiscal Year 2013-14 and allows for payment of the available collected funds in quarterly payments after appropriate invoicing. OPTIONS: Approve or disapprove. RECOMMENDATIONS: Approve and authorize the Chairman to sign the ninth amendment to continue this contract in Fiscal Year 2013-14 for the 25% allowed in quarterly payments after appropriate invoicing. Funds paid under the terms of this agreement will not exceed the amount of revenue received from the funding ordinance. RECOMMENDED BY: APPROVED BY: Packet Pg. 204 Ernie Padgett, County Administrator Packet Pg. 205 Packet Pg. 206 Packet Pg. 207 Packet Pg. 208  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Public Safety Medical Director Contract Renewal DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Contract renewal between the Board of County Commissioners and Dr. Christopher D. Tanner for his services as Medical Director of the Okaloosa County Department of Public Safety at a cost of $15,000.00 annually, which is included in the EMS budget. The renewal extends the contract for one additional year from October 1, 2013, through September 30, 2014. BACKGROUND: Dr. Tanner is an independent contractor and has his own insurance as required in the memorandum of agreement. Per Florida Statute Chapter 401.265, Okaloosa County Public Safety is required to have a medical director. Dr. Tanner has been the medical director for Okaloosa County Public Safety since 2000, as initially approved by the Board of County Commissioners. Per Purchasing guidelines, contracts/agreements initially approved by the Board must be approved by the Board upon renewal. OPTIONS: Approve or disapprove. RECOMMENDATIONS: Approve the contract renewal. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 209 Packet Pg. 210  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: TLT Transport Contract Renewal DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Contract renewal with TLT Transport, LLC, for the transportation of non-emergency Baker Act patients for one additional year from October 1, 2013, through September 30, 2014. Per Purchasing guidelines, contracts/agreements initially approved by the Board must be approved by the Board upon renewal. BACKGROUND: In accordance with Florida Statues 394.462, if neither the patient nor any person legally obligated or responsible for the patient is able to pay for the expense of transporting a voluntary or involuntary patient to a treatment facility, the governing board of the county in which the patient is hospitalized shall arrange for such required transportation and shall ensure the safe and dignified transportation of the patient. The governing board of each county is authorized to contract with private transport companies for the transportation of such patients to and from a treatment facility. Currently, EMS transports Baker Act patients that are in need of medical care and require medical clearance to local hospitals. Once a patient is medically cleared or found not to have a medical condition requiring EMS transport, a non-emergency transportation service is utilized. This type of arrangement enables EMS resources to be utilized in the most appropriate manner enabling them to be more available for emergency calls. The recovery of the transportation expenses are provided for in Florida Statutes 901.35. The County has utilized TLT Transport, LLC, for the transport of non-emergency Baker Act patients since 2007. OPTIONS: Approve or disapprove. RECOMMENDATIONS: Approve the contract renewal with TLT Transport, LLC. RECOMMENDED BY: APPROVED BY: Packet Pg. 211 Ernie Padgett, County Administrator Packet Pg. 212 Packet Pg. 213  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Amendment to Medical Examiner Agreement DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval of the amendment to the Medical Examiner Agreement, which renews the contract for one (1) additional year from October 1, 2013, through September 30, 2014. BACKGROUND: In compliance with Florida Statutes, Chapter 406, the Board of County Commissioners provides an annual budget and contracts for medical examiner services with the District I Medical Examiner’s Officer. This year’s budget approved by the Board is $510,568.00, which is an increase of $70,031.00 from the current year’s contract. The additional funding is due to an increase in the number of autopsies being performed. As outlined in the contract, the District I Medical Examiner’s Office will pay the vendor invoices directly and then submit an invoice with the appropriate documentation to Okaloosa County for reimbursement. The Medical Examiner’s Office provides important services to Okaloosa County citizens and law enforcement agencies. The District I Medical Examiner’s Office has always assured it will serve Okaloosa County in accordance with the provisions of the pertinent statutes and applicable rules and regulations of the Florida Department of Law Enforcement. Staff support to the Medical Examiner’s Office at the Fort Walton Beach morgue is provided by the District I Medical Examiner and is under her direct administration/supervision. OPTIONS: Approve or disapprove. RECOMMENDATIONS: Approve and authorize the Chairman to execute the amendment to the agreement for Medical Examiner Services with Dr. Andrea Minyard, District I Medical Examiner, for medical examiner services to Okaloosa County for Fiscal Year 2013-14. RECOMMENDED BY: Packet Pg. 214 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 215 Packet Pg. 216 Packet Pg. 217 Packet Pg. 218  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 17, 2013 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Amendment to EMS Billing Contract with Advanced Data Processing, Inc. DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval of the third amendment to the EMS billing contract with Advanced Data Processing, Inc., (ADPI) to update the Health Insurance Portability and Accountability Act (HIPAA) Rule. BACKGROUND: Advanced Data Processing, Inc., provides ambulance billing services for Okaloosa County. The HIPAA Rule revision effective September 23, 2013, requires updating