Okaloosa County BOCC — March 18, 2014 — R&E Farms Contract — reading text

4:00 p.m. (local time), January 8, 2014, the bids will be opened and read aloud. All bids must be in sealed envelopes reflecting on the outside thereof the bidder's name and "Bid on Okaloosa County Water & Sewer Biosolids Removal & Transportation to be opened at 4:00 p.m., January 8, 2014'. The Board of County Commissioners will consider all bids properly submitted at its scheduled Bid Opening in the Conference & Training Room #305 located at 302 N. Wilson St, Crestview, FL 32536. Bids may be submitted in the Conference & Training Room #305, prior to Bid Opening or delivered to the Clerk of Circuit Court, 302 N. Wilson St., #203, Crestview, FL 32536. There is no obligation on the part of the County to award the bid to the lowest bidder, and the County reserves the right to award the bid to the bidder submitting a responsive bid with a resulting negotiated agreement which is most advantageous and in the best interest of Okaloosa County, and to waive any irregularity or technicality in bids received. Okaloosa County shall be the sole judge of the bid and the resulting negotiating agreement that is in its best interest and its decision shall be final. Any bidder failing to mark outside of envelope as set forth herein may not be entitled to have their bid considered. All bids should be addressed as follows: Clerk of Circuit Court Attn: Gary Stanford Newman C. Brackin Bldg. 302 N. Wilson St. #203 Crestview FL 32536 Richard Brannon Date Purchasing Director BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY Don R. Amunds Chairman Last Revised - 12/6/13 Page 1  SCOPE OF WORK BID#: WS21-14 BID ITEM: OKALOOSA COUNTY WATER & SEWER BIOSOLIDS REMOVAL & TRANSPORTATION The purpose of this bid is to enter into contract with a qualified contractor to remove/transport and dispose of biosolids currently from the Okaloosa County Arbennie Pritchett WRF located at 250 WS Roberts Rd., Ft. Walton Beach FL. Okaloosa County requests that interested bidders submit two (2) separate prices (see attached pricing sheet). We are asking; (a) for pricing whereby the contractor provides all transportation and disposal, (b) whereby the County provides transportation and the contractor provides a disposal site. A. CONDITIONS 1. Contractor must comply with all local, state and federal regulations in regards to transportation and disposal of waste biosolids. 2. Contractor must comply with all applicable Department of Environmental Protection rules and regulations. 3. Contractor will obtain all necessary permits. 4. If the contract includes transportation, the contractor will provide service 365 days a year. 5. If the contract calls for the County to provide transportation, the contractor will provide access to the disposal site 365 days a year. 6. Pricing will be per cubic yard. 7. There will be no minimum charge. 8. All transportation vehicles will be measured and certified as to capacity prior to hauling. The County reserves the right to conform capacity at any time. 9. Any change to the disposal site to include relocation accessibility, etc. must be approved by the County. 10. Should the County determine that it is in its best interest to do so; this bid may result in a contract with two (2) providers. Assignment of work would be done by the Water & Sewer Department designee. 11. If the contract requires the vendor to provide transportation, the contractor will be responsible for the loaded product once departed from the Okaloosa County Water & Sewer Plan. Last Revised - 12/6/13 Page 2  12. If the contract requires the vendor to provide transportation, the contractor will guarantee availability of transportation as needed by the County. 13. If the contract requires County to provide transportation, and the contractor provides a disposal site, site can be no further than one hundred miles from source facility (Arbennie Pritchett WRF, 250 Roberts Rd., Ft. Walton Beach, FL 32547). 14. PAYMENT - Payment shall be once per month and copies of invoices (one to each location listed below) sent to the following: a. 1 ea Okaloosa County Finance Department Accounts Payable 301 N. Wilson St., #203 Crestview FL 32536 b. 1 ea Okaloosa County Water & Sewer Attn: Darren Alford 250 Roberts Rd. Ft. Walton Beach FL 32547 Last Revised - 12/6/13 Page 3  SPECIAL CONDITIONS 1. Bid Price - The bid price shall include all equipment, labor, materials, permit(s), freight, faxes, required insurance, Public Liability, Property Damage and Workers' Compensation, etc., to cover the finished work called for. Applicable Laws and Regulations - The bidders attention is directed to the fact that all applicable state laws, county municipal ordinances, orders, rules and regulations of all authorities having jurisdiction over project shall apply to the bid throughout, and they will be deemed to be included in the contract the same as though they are written out in full herein. 3. Permits - The contractor shall be responsible for obtaining any necessary building permits. 4. Project Site - All bidders are required to visit the project site and become familiar with the scope of work before submitting a bid. For technical information or to see job site, contact, Darren Alford or Danny Mitchem, at 850-651-7133; 8:00 a.m. - 4:00 p.m., Monday through Friday. 5. Bid Information - Questions concerning bid requirements or specifications should be directed to Jack Allen at the Okaloosa County Purchasing Department, 602-C North Pearl Street, Crestview, Florida 32536, at 850-689-5960. Any changes by the County to specifications shall be in writing in the form of an addendum and furnished to all bidders. Verbal information obtained otherwise will not be considered in awarding of bids. 6. Specification Exception - Bidder shall clearly list any changes in the bid specifications. Bidders must explain any deviation from the bid specifications, in writing, as a footnote on the applicable bid page. Failure of the bidder to comply with these provisions will result in the bidder being held responsible for all costs required to bring the building in compliance with contract specifications. 7. Addition/Deletion of Items - The County reserves the right to add or delete any item from this bid or resulting contract when deemed to be in the County's best interest. 8. Protection of Work Area - The contractor will be required to protect all work areas necessary to prevent accidents when deemed to be in the County's best interest. 9. Public Entity Crime Information - A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 10. Conflict of Interest - The award hereunder is subject to the provisions of Chapter 112, Florida Statutes. All respondents must disclose with their proposal the name of any officer, director, Last Revised - 12/6/13 Page 4  or agent who is also a public officer or an employee of the Okaloosa Board of County Commissioners, or any of its agencies. Furthermore, all respondents must disclose the name of any County officer or employee who owns, directly or indirectly, an interest of five percent (5%) or more in the firm or any of its branches. Furthermore, the official, prior to or at the time of submission of the proposal, must file a statement with the Clerk of Circuit Court of Okaloosa County if he is an officer or employee of the County, disclosing his or spouses or child's interest and the nature of the intended business. Note: For bidder's convenience, this certification form is enclosed and is made a part of the bid package. 11. Identical Tie Proposal - Preference shall be given to businesses with drug-free workplace programs. Whenever two or more proposals that are equal with respect to price, qualify and service are received by the County for the procurement of commodities or contractual services, a proposal received from a business that certifies that it has implemented a drug- free workplace program shall be given preference in the award process (see attached certification form). Established procedures for processing tie proposals will be followed if none of the tied vendors have a drug-free workplace program. Note: For bidder's convenience, this certification form is enclosed and is made a part of the bid package. 12. Recycled Content Information - In support of the Florida Waste Management Law, bidders are encouraged to supply with their bid any information available regarding recycled material content in the products bid. The County is particularly interested in the type of recycled material used (such as paper, plastic, glass, metal, etc.) and the percentage of recycled material contained in the product. The County also requests information regarding any known or potential material content in the product that may be extracted and recycled after the product has served its intended purpose. Note: For bidder's convenience, this certification form is enclosed and is made a part of the bid package. 13. Local Preference - Okaloosa County reserves the right to grant a preference to in-county bidders on l y when bids are received from firms located in states, counties, municipalities or other political subdivisions which offer preference to bidders located in such political subdivisions. The amount of preference given to local bidders will be the same as that given by the state, county, municipality or other political subdivisions in which a bidder is located. If the political subdivision in which a bidder is located offers a