Fort Walton Beach Council agenda — 05-13-08 regular agenda — reading text

as it stands is that there would be no release of lien unless there is a payment, so that issue is taken care of. She recommended a condition upon full payment or transfer of property within 30 days be added, and that it was stated in the record that there is an agreement to continue the trial to allow 30 days.  113 Regular Council 04 -22 -08 RELEASE OF LIEN - 212 BAY STREET NW (CONT) The Mayor confirmed that to continue the trial does not have to be part of the motion. The Mayor called for the vote on the amendment that Mr. Evans be required to make the payment of $ 9,700.00 by 4: 00 pm Friday, April 25, 2008, and it failed by a vote of 2 to 3 with Holmes and Reeves in favor and Garvie, Pullen, and Minich opposed ( Miller and Hartwell absent). Mr. Minich moved to amend the motion to allow Mr. Evans 30 days to make the payment of $ 9, 700. 00. Mr. Holmes seconded motion and it carried unanimously with Holmes, Reeves, Garvie, Pullen, and Minich in favor (Miller and Hartwell absent). The Mayor called for the vote on the motion, as amended, to release the lien on 212 Bay Street NW in lieu of payment of $9, 700.00 within 30 days, and it carried unanimously with Holmes, Reeves, Garvie, Pullen, and Minich in favor (Miller and Hartwell absent). SELECTION PROCESS FOR FINANCIAL ADVISORY SERVICES —GENERAL EMPLOYEES PENSION PLAN Consideration of a request to authorize a selection process for the Financial Advisory Services for the General Employees Pension Plan. Brandy Wunker, Interim Finance Director, reported that on January 8, 2008, City Council authorized Staff to issue an RFP to solicit proposals from qualified firms to provide financial advisory services to the Board of Trustees of the General Employees' Retirement Plan. She continued that the City has received 12 proposals, and that in order to proceed with the selection process, Staff recommends an internal committee comprised of herself, the Human Resources Director, and two members of the General Employees' Pension Advisory Committee. The committee would be responsible for reviewing the proposals, ranking the firms, conducting interviews, and providing their recommendation to Council. Ms. Wunker stated she would answer any questions Council might have. The City Manager felt compelled to share with Council that Mr. Miller asked that someone from the outside be appointed to this Committee. Mr. Minich interjected, stating there was no motion on the floor and it is not correct for the City Manager to relay the opinion of an absent councilmember. The Mayor agreed with Mr. Minich' s analysis. Mr. Minich moved to approve the Financial Advisory Services selection process as follows: an internal committee comprised of the Interim Finance Director, the' Human Resources Director, and two members of the General Employees' Pension Advisory Committee who would be responsible for reviewing the proposals, ranking the firms, conducting interviews, and providing their recommendation to Council. Mr. Reeves seconded motion and it carried unanimously with Holmes, Reeves, Garvie, Pullen, and Minich in favor (Miller and Hartwell absent). SUMMER SCHEDULE FOR COUNCIL Consideration of setting a summer Council schedule. The City Manager advised that the past several years, City Council has set a vacation schedule for the summer months which typically includes canceling Council meetings and workshops to allow Staff time to finish budget preparations. She continued that the City Attorney advised it should be a Council policy decision whether or not to cancel meetings. 114 Regular Council 04 -22 -08 SUMMER SCHEDULE FOR COUNCIL The City Manager further explained that a special meeting to set the tentative millage rate might need to be held in July if the City does not receive the Certificate of Taxable Value from the tax assessor before June 30. She stated if the taxable value is received early enough, the tentative millage rate can be set at the June 24 meeting, and a special meeting in July would not be needed. Staff is requesting that Council cancel the July regular and workshop meetings; schedule the Budget Workshop beginning on Monday, Tuesday, and Wednesday, August 11 - 13, and Monday through Wednesday, August 18 -20 if necessary; and schedule the Public Hearing for the Budget on September 3, 2008 at 5:30 for the first Public Hearing, and September 17, 2008 at 5:30 pm for the second Public hearing. Mr. Minich moved to approve the summer Council schedule as follows: cancel the July regular and workshop meetings; schedule the Budget Workshop beginning on Monday, Tuesday, and Wednesday, August 11 -13, and Monday through Wednesday, August 18 -20 if necessary; and schedule the Public Hearing for the Budget on September 3, 2008 at 5:30 pm for the first Public Hearing, and September 17, 2008 at 5: 30 pm for the second Public hearing. Mr. Garvie seconded motion and it carried unanimously with Holmes, Reeves, Garvie, Pullen, and Minich in favor (Miller and Hartwell absent). DISCUSSION OF COUNCILMAN MILLER' S REQUEST The Mayor asked the City Attorney if Mr. Miller, who is out of town, has thoughts on issues or an item, that he can provide a point paper to Council and if they agree they can make a motion in accordance with his memo. The City Attorney responded that was correct. The Mayor asked the City Manager if she could relay that information to Mr. Miller. The City Manager advised Mr. Miller called late in the day and told him that she would relay his request to Council, but now she understands the proper channels and will ensure Mr. Miller understands as well. Mr. Minich stated he understands Council has the right to do that; however, he informed the Attorney General opinion is that you may on occasion provide a point paper but it is not recommended. Mr. Minich continued that Council must be cognizant of the Sunshine Law and noted that many times discussion occurs during a Council meeting that may cause someone to change their opinion on an issue. CODE ENFORCEMENT BOARD APPOINTMENT Consideration of appointment to the Code Enforcement Board The City Clerk advised that Lane Higgins did not wish to be reappointed; therefore, a vacancy existed for a three -year term, and she has applications from the two alternates currently on the Board. Dr. Pullen nominated Lewis Jennings, 605 Mooney Road, to serve on the Code Enforcement Board as a regular member for a three -year term until April 22,. 2011. There were no further nominations. The Mayor called for the nomination of Lewis Jennings, 605 Mooney Road, to serve on the Code Enforcement Board as a regular member for a three -year term beginning April Garvie, 229 2008, until April 22, 2011, and it carried unanimously with Holmes, Reeves, Pullen, and Minich in favor (Miller and Hartwell absent).  115 Regular Council 04 -22 -08 CODE ENFORCEMENT BOARD APPOINTMENT (CONTI The City Clerk informed that she will be seeking applications to serve as an alternate in lieu of the appointment of Mr. Jennings. MUNICIPAL PLANNING BOARD APPOINTMENT Consideration of appointment to the Municipal Planning Board. The City Clerk advised the term for this appointment would be from May 10, 2008, until May 10, 2012, and that the incumbent, Janet Wilson, would like to be reappointed if Council desires. Mr. Minich nominated Tim Bolduc, 128 Holmes Blvd. Dr. Pullen nominated Janet Wilson, 368 Garner Drive NE. Mr. Reeves nominated Bill Walter, 320 Smith Drive, Fort Walton Beach The Mayor advised the nominations will be voted on in alphabetical order. The Mayor called for the vote on the nomination of Tim Bolduc, 128 Holmes, Blvd., with Mr. Minich in favor. The Mayor called for the vote on the nomination of Bill Walter, 320 Smith Drive, with Mr. Reeves in favor. The Mayor called for the vote on the nomination of Janet Wilson, 320 Gardner Drive NE, with Holmes, Garvie, and Pullen in favor. The Mayor advised that Janet Wilson, 320 Gardner Drive NE, has been reappointed to the Municipal Planning Board for a four -year term from May 10, 2008, until May 10, 2012. MAYOR/ COUNCIL ANNOUNCEMENTS Mr. Reeves addressed his thoughts on architectural guidelines and that the developers are experts in the field and are trained to advise on architectural guidelines. Mr. Garvie mentioned his trip to Mobile today to meet with the Director of Homelessness to learn how that City addresses the homeless situation, and advised that Judge Maney has expressed an interest in this problem, especially among the veterans. The Mayor mentioned the City picnic was enjoyable; the French Rotarians visited the City; Earth /Arbor Day last Friday 11: 00 -2:00 at the Landing; his visit to the Community Garden in Sylvania Heights; the plantings at the Soundside Park last Saturday; the recreation co -op presentation with more to come; and the training opportunity for pension plan trustees. CITY MANAGER ANNOUNCEMENTS The City Manager mentioned she was invited to speak at the annual City Manager's i, Conference in May and would need to miss the May 27th meeting if it was agreeable with Council. She received Council' s blessing to attend the conference. The City Manager announced the Money Club monthly meetings beginning April 24th at 6: 00 pm at the Library; Musical Echoes on April 25 -27 at the Fort Walton Landing; the oyster gardening workshop for anyone interested in volunteering on April 26th 9: 00 am — noon at the Senior Center; an informative free program on green building at the Library May 8th at 5:30 pm; and the next Food for Thought lunch time lecture on May 14th at the Indian Temple Mound Museum at noon. 116 Regular Council 04 -22 -08 ADJOURNMENT There being no further business, the meeting adjourned at 10:50 P. M. APPROVED: MAYOR: ATTEST: CITY CLERK ive D  CITY COUNCIL MEETING May 73, 2008 Consent Agenda Consideration of a request to approve the reallocation of capital project funding in Fund 109 ( Community Development Agency) CDS Director) Community Redevelopment Agency Recommendation: ( 7 -0) ( 517108) Council Action 1st 2nd Vote: Agenda Item Number: 3  CITY OF FORT WALTON BEACH