Okaloosa County School Board — Workshop Meeting, August 4, 2022 — reading text

$3,959,336.60 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #10 - Fiscal Year 2021- 2022. Public Content On September 13, 2021, the School Board adopted the budget for fiscal year 2021-2022. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of June 2022:  FEFP included a deduction of $10,387,886.00 for Family Empowerment Scholarships & McKay Scholarships. The deductions for scholarships were much higher for all General Fund $(6,381,645.92) districts than originally estimated due to the State moving Family Empowerment Scholarships into the FEFP for the first time in fiscal year 2021-2022. Debt Service (894.51) Funds Capital Project 3,710,987.66 Sales Tax revenue increased by $3,400,000.00. Funds Other Special Revenue Funds - 49,419.76 Federal Other Special Revenue Funds - 6,581,469.61 Actual revenue exceeded estimate due to all lunches being free for students. Food Service Total - All Funds $ 3,959,336.60 File Attachments !BA 10 - June 2022.pdf (2,133 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Monthly Financial Statement for June 2022 presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 4, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 08, 2022 Absolute Date : Aug 08, 2022 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for June 2022 Public Content The financial statement for the month ending June 30, 2022, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials - 2022-06-30.pdf (729 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 4, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 8-8-22.pdf (19 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Tag-On Bid Purchase Over $25,000: Alertus Technologies, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 4, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $43,056.00 Budgeted : Yes  Budget Source : General Funds, Project 8084 Student Safety Recommended Action : Motion to approve the purchase of Alertus Server Software License and Activation Console (GUI) and Enhanced Notification Service & Basic Support from Alertus Technologies, LLC., associated with the Alertus Mass Notification System in the amount of $43,056.00, effective September 13, 2022, through September 12, 2023. Public Content Request approval to purchase the Alertus Server Software License and Activation Console (GUI) and Enhanced Notification Service & Basic Support from Alertus Technologies, LLC., associated with the Alertus Mass Notification System in the amount of $43,056.00, effective September 13, 2022 through September 12, 2023. This purchase is made from tag-on bid NCPA Contract# 01-90 and funding will be paid from General Funds, Project 8084 Student Safety. Copies of the quote document and the original Memorandum of Agreement (MOA approved by the School Board January 13, 2020) between the Sheriff of Okaloosa County, Florida, the Okaloosa County Board of County Commissioners, and the School Board of Okaloosa County, Florida are attached. For additional information, please contact Danny Dean, Program Director, Safety, at (850) 689-7127. File Attachments Okaloosa County School Outdoor ECS Software_V7.pdf (85 KB) 2019-2020 MOU Mass Notification System Final Revised 12-23-19 cjm.pdf (178 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Tag-On Bid Purchase over $25,000: WTI, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 4, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 08, 2022 Absolute Date : Aug 08, 2022 Fiscal Impact : Yes Dollar Amount : $70,250.03  Budgeted : Yes Budget Source : Capital Funds, Project 0322 - DW - Roofing Recommended Action : Motion to approve the quote from WTI in the amount of $70,250.03 for roof repairs to Building 600 at Florosa Elementary School. Public Content Request approval of the quote from WTI for roof repairs to Building 600 at Florosa Elementary School in the amount of $70,250.03. Repairs are made through AEPA/PAEC Contract #IFB #021-D. Funds will be paid from Capital Funds, Project 0322 - DW - Roofing. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments WTI QUOTE.pdf (702 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Tag-On Bid Purchase Over $25,000: AMN Allied Services LLC, CareerStaff Unlimited, Community Rehab Associates, Inc., Innovative Employee Solutions, Inc./Princeton Staffing, Jackson Therapy Partners, Soliant Healthcare, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the