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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: September 2, 2014
TO: Honorable Chairman and Members of the Board
FROM: Don Turner
SUBJECT: SO Reno - BT to SO
DEPARTMENT: Facility Maintenance
BCC DISTRICT: 4
STATEMENT OF ISSUE: (FM) Requests BCC approval to transfer the remaining Renovation
Project Budget of $123,058.48 to the Sheriff's Budget to offset costs associated with the
renovation.
BACKGROUND: At the February 4, 2014, BCC meeting, the Board approved a budget of
$150,000 to renovate portions of the Sheriff's Shalimar administrative building to provide
operating space for the three SO units remaining at the former annex. The remaining operations
had to be out of the former annex by May 5th to allow the new construction to begin. That goal
was accomplished.
As the space at the Sheriff's site was renovated, it became clear that some new work stations and
other furniture would be needed to optimize the utility of the renovated space. The Sheriff
proceeded to purchase the needed furniture believing that those purchases were part of the
renovation. However, the Board's action on February 4th didn't specifically address FF&E for
the renovation project.
As evidenced by the attached spreadsheet, the Sheriff has submitted over $119,000 worth of
receipts for expenses incurred for the renovation. Some of these receipts predate the Board's
funding of the renovation project. Sheriff's staff have said that they still have over $30,000
worth of receipts that have not yet been submitted for reimbursement. Combined, the receipts
exceed the amount of funds remaining in the renovation budget.
Staff recommends that the $123,058.48 remaining in the Capital Outlay (301-3160-562248) be
transferred to the Sheriff's budget to offset the Sheriff's expenses related to the renovation
including those expenses for the renovation that predate the Board's approval of the funding on
February 4, 2014.
RECOMMENDATIONS: (FM) Requests BCC approval to transfer the remaining Renovation
Project Budget of $123,058.48 to the Sheriff's Budget to offset costs associated with the
renovation.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator