Fort Walton Beach Council agenda — 08-08-06 ‎(regular)‎ — reading text

5-4- 06 Special Council' FAIRGROUNDS LEASE '(CO NT) or how to run their Discussion included whether the City has the right to tell a business what to charge the the business is leasing; that the Fair Association organization just because the City owns property asked them to the past seven months; and that the City has has worked through everything the City has of when the lease was entered into. le.aa1ed of issues at the fairgrounds it was not aware f ~ Mr. Campbell stated he has been advised by County Commissioners and others that the biggest obstacle against the fairgrounds as the site for a judicial center is the fair association, and that a lot of what the City is receiving from the fairgrounds. groups are willing to pay a lot more for the property than When questioned,' the City Attorney presented her opinion that at any time the situation changes and four members decide not to terminate the lease or to make an amendment to it, a motion can be made at that time. The Mayor called for the, vote on the motion and it carried by a vote of 4 to ,2 with Holmes, Pullen absent). Campbell, Tucker, and Hartwell in favor and Patterson and Minich opposed ( The City Attorney advised she will begin the termination process. c Briefly discussed was Chapter 616. 07, Public Fairs and Expositions, of the Florida Statutes, which defines the operations of a fairgrounds, and states that properties remain public property. The City Attorney advised this issue will be addressed in the termination process. ADJOURNMENT Being no further business, the meeting adjourned at 6:30 p. m. APPROVED: MAYOR: ATTEST CITY CLERK C Ive  CITY COUNCIL MEETING Au ust 8, 2006 Consent Agenda Consideration of a request to appove the amended Plan of Operations 200611 for the Northwest Florida Fair Association City Manager) Council Action 1st 2nd Vote: Agenda Item Number: CA- 2 i  850 864 2395 p. 1 Jul 14 06 11: 41a Nld FL FAIR ASSC O.' A. b__________ 1111 nelDA. 19S8 Lewis liImer Blvd. · R.Walton Beach, FL 32547 850) 862- 0211 · FAX ( 850) 864- 2395 E- mail: NWFLFAIR@gnt. net r~!B Board of July 13, 2006 Directors: Clyde City Manager Jackson City Council Chamber President 107 Miracle Strip Parkway, SE Fort Walton Beach, FL 32548 Rodney Walker Vice- President Re: Update Operations Plan Wayne Dear Manager and Council, Driver Charles On September 9th Congressman Jeff Miller' s representative will need to use our Rigdon conference room for interviewing applicants for the Military Academy. This will not n interfere with the America' s Day for Kids already scheduled for the same day. Clayt() Hicks 1 Thank you, A! tenion ItL James Campbell c~' f~&~ 7 CEO/Director Ouis Hughes C.H Rigdon Jr CEDI Directur Faye Boroughs Assistant Manager Tim Shaw Attorney 1fII"'. CAJt-2-  Page lof2 Mike Anderson From: AttyCrg@aot.com Sent: Monday, August 07, 2006 7: 18 PM Mike To: BobcampbeIl114@aol.com; PAPA1172@aol.com; aaPullen@cox. net; Joyce Shanahan; 4eagles@cox. net; mike@seminc. net; Anderson; jmtucker1@cox. net; MIKEVCMAT@aol. com; Helen Spencer Subject: Re: Regular Council Meeting - Consent Agenda Council make I have reviewed the agenda and will request that you pull Item 2 from the Consent Agenda. I can only with the remaining consent items. comments and give advice regarding that item if it is not considered will be My comments regarding the request are that we have notified NWFFA that the License Agreement terminated in December 2006. It is my opinion that amending the License Agreement by permitting new events at the property, in the face of threatened litigation, the lack of an abandonment plan, and the pending termination of the License is not legally advisable. We are incurring liability for those continued operations and, perhaps, an estoppel argument based on a change of position by the Council. I will be available to discuss this issue before the meeting Tuesday. Thank you for your consideration. In a message dated 8n/2006 6: 18: 11 P.M. Central Standard Time, manderson@fwb. org writes: Ms Craig, If you don' t mind, will you please explain this action tomorrow before we decide to pull it. Thanks, Mike From: Joyce Shanahan Sent: Monday, August 07, 2006 6: 00 PM To: Mike Anderson Subject: Regular Council Meeting - Consent Agenda Good Evening Mayor: the The issue is Fairgrounds Operations Plan amendment. Tonight during the conversation about the Regular Council Meeting workshop agenda, the City Attorney suggested that item number 2 on 8/ 8/ 2006  Page 2 of2 consent agenda, amendment of the Fairgrounds Operations Plan, be removed from the con$ent considered Her rationale, as I understood it, was that Council has already agenda and separately. voted to terminate the lease, so future amendments might not be prudent. If you are so inclined, please announce that item number two will be removed from the Consent agenda and will be considered separately. Thank you. Joyce Shanahan City Manager City of Fort Walton Beach, FL Phone: 8~- 9504 Fax: 850-833- 9640 Cell: 850-803- 9621 Email: W!IDahan@fwb. org Toni L. Craig Attorney at Law Fla. Bar No. 115444 244 Racetrack Rd NE Fort Walton Beach FL 32547 850) 243-6969 Fax:( 850)~ 929 The information contained in this email may be A TTORNEY-CLIENT privileged and should not be disseminated to or viewed by anyone other than the named recipient. If you are uncertain, please ask. 8/ 8/ 2006  CITY COUNCIL MEETING Consent Agenda Request to award RFP 06- 122, purchase of various trees, to Panhandle Growers of Milton, FL in the amount of $ 11, 600 and to Skinner Nurseries of Freeport, FL in the amount of $ 52, 305 Public Works Director) Council Action 1st 2nd Vote: Agenda Item Number: CA- 3  CITY OF FORT WALTON BEACH MEMORANDUM DATE: August 2, 2006 TO: Joyce Shanahan, City Manager FROM: Thomas Murray, Public Works Director SUBJECT: Request to Award Purchase of Various Trees, RFP # 06- 122 SUMMARY Pursuant to City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4. 01, Paragraph 4. 01.025 and the Purchasing Policies and procedures, request authorization to award the Purchase of Various Trees, RFP # 06- 122, to the two lowest, responsive, bidders: responsible Panhandle Growers of Milton, FL, in the amount of $11, 600 ( Bid Items 1, 3, 5, 6, 7) and Skinner Nurseries of Freeport, FL, in the amount of $52, 305 ( Bid Items 2 and 4), as outlined in the attached tabulation. ( The entire bid from Robinson Tree Farm of Seville, FL, was non- responsive due to each bid item' s non- conformance to the bid specification as noted on the bid tabulation. ) The grant funds that this project will receive will cover the cost of these tree purchases on a reimbursement basis. If approved, sufficient funds are available through account number 001- 8126- 541- 6997 for the City to purchase the trees and then be reimbursed by the State. Recommend City Council approve the award of Purchase of Various Trees, RFP # 06- 122, to Panhandle Growers of Milton, FL, in the amount of $11 , 600 ( Bid Items 1, 3, 5, 6, 7) and Skinner Nurseries of Freeport, FL, in the amount of$ 52, 305 ( Bid Items 2 and 4). FINANCIAL DATA 1. DEPARTMENT: Public Works 2. DIVISION: Right of Way 3. FUND: General 4. ACCOUNT 001- 5126- 541- 6350 5. ACCT. DESCRIPTION: Urban Forestry Grant - Landscaping 6. FY BUDGET: 05/ 06 7. AMOUNT BUDGETED: $ 72,222 for the tree purchasing. $ 110, 758 total project budget. 8. GRANT FUNDS: Yes 9. FUND TRANSFER: No 10. FROM ACCT: N/ A 11. TO ACCT: N/ A 12. REASON FUNDS AVAILABLE FOR TRANSFER: N/A 13. PRICE ANALYSIS: None CAf}:] BID ITEM DATA 14. DESCRIPTION OF BID ITEM: Tree Purchases 15. SUPPLEMENTAL MATERIAL: Attached 16. # BID INVITATIONS SENT: 31 17. # BIDS RECEIVED: 3 18. # RESPONSIVE BIDS: 3 19. RECOMMENDED VENDOR: Panhandle Growers of Milton,