Fort Walton Beach Council agenda — 08-08-06 ‎(regular)‎ — reading text

FL and Skinner Nurseries of Freeport, FL 20. BID AWARD AMOUNT: Panhandle Growers of ~ iIton, FL, in the amount of $11, 600 Bid Items 1, 3, 5, 6, 7) and Skinner Nurseries of Freeport, FL, in the amount of $52,305 Bid Items 2 and 4) 21. COMMENTS: * 22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS): N/A 23. ESTIMATED PURCHASE AMOUNT: N/A 24. BID TABULATION ATTACHED: YES 25. TERM OF CONTRACT: One year 26. BID VALID TO: October 24, 2006 27. BID PRICE VALID FOR TERM OF CONTRACT: YES 28. WARRANTY PERIOD: N/ A 29. DELIVERY TIME: As Required 30. STATE CONTRACT: No 31. CONTRACT#: N/ A 32. CO- OP PURCHASE: No 33. AGENCY: N/ A 34. EXPECTED LIFE OF ITEM: N/ A 35. ITEM DEMO' D: No 36. REFERENCES CHECKED: YES 37. CONTRACT: N/ A 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: N/ A 39. CURRENT VENDOR: No 40. CURRENT PRICE: N/ A REPORT PREPARED & SUBMITTED BY: Thomas Murray, PE Date Public Works Director REVIEWED AND CONCUR: D . 3 cf , Date  ATTACHMENT 1 BID SUMMARY COMMENTS i~ The following comments relate to the "*,, items: I ~! 1I/11III'" Item # 14 * The City received a 2005 Emergency Hurricane Supplemental Urban and Community Forestry Grant to assist with hurricane damage recovery. This project will help restore public urban and community forestry assets that were destroyed or damaged within various rights- of-way ( US Highway 98, Mary Esther Cut- off, and Racetrack Road), Beal Memorial Cemetery, and the Fort Walton Beach Golf Course. The total grant award was for $ 110, 757. 64, which includes a City match of$ 27, 689.41; of that amount $ 18, 860. 91 is in-kind labor, $ 3, 290. 62 is in-kind equipment, and $ 5, 537. 88 is in-kind overhead for tree installation, removal, repair, and maintenance). 367 new trees are included in the project: T e Live Oak, 4" cali er Cabba e Palm, 15' tall Cre e Myrtle, 2"- 2. 5" cali er Pond Cypress 12' - 14' tall Lon leaf Pine, 15 allon Total  City of Fort Walton Beach MEMORANDUM DATE: July 26, 2006 ~ TO: Tom Murray , M Public Works Director FROM: Michael C. Tatum ki) Purchasing DirectoP SUBJECT: Purchase of Various Trees RFP # 06- 122 The referenced revised bid tabulation and proposal copies are forwarded for your review. In accordance with Vol 2, Chapter 4, Section 4. 01, Paragraph 4. 01. 025 Code of Ordinances and the Purchasing Policies and Procedures. Please take the necessary action to prepare the Memorandum for Approval by the City Manager and Council. The bid file is available for review at the Purchasing Department. The following information is furnished for those items applicable to Purchasing on the Request To Award Bid Memorandum: ITEM NO.lDESCRIPTON RESPONSE 16. Number of Proposals Solicited 31 17. Number of Proposals Received 3 18. Number of Responsive Proposals 3 24. Tabulation Attached Yes 30. State Contract No MCTImhj  CITY COUNCIL MEETING Au ust 8, 2006 Consent Agenda Request to award Bid No 06- 123, Water Tank Demolition to Iseler Demolition Inc., of Romeo, Michigan, in the amount of $ 64, 700 and authorize the CM to execute individual change orders up to $ 5, 000 Utilities Director) Council Action 1st 2nd Vote: CA- 4 Agenda Item Number: JII'" QTYOFFORTWALTONBEACH MEMORANDUM To: Joyce Shanahan, Gty Manager From: Michael Beedie, Utilities Operations Manager Through: John Hofstad,Utilities Director Date: July 28, 2006 Subject: Bid No. 06- 123 - Demolition of Elevated Water Tanks Background: The Gty of Fort Walton Beach owns and operates water and sewer facilities to provide utility services to over 20, 000 people in southern Okaloosa County. The Gty began development of its water and sewer infrastructure in the service the needs of early 1950s to a small and centralized population hub along Santa Rosa Sound. As the area grew and cotporate limits expanded, the demand for additional infrastructure increased. During a Workshop held on June 9, 2004, Staff discussed with Council the need for various water and sewer capital improvements, ranging from water distribution and storage upgrades to wastewater treatment plant design work and upgrades. While growth projections limit our need to expand water production and increase sewage treatment capacity, we must continue to pIan for future needs by upgrading our facilities to todays standards and to meet the needs of customers for the next 30 to 40 years. During the regularly scheduled Council meeting held on November 9, 2004, Staff presented to Council for adoption Resolution 04-33. By unanimous vote, Council adopted this resolution thereby declaring the Gty's intention to design, acquire, construct, and equip certain capital improvements and to finance such capital improvements with the proceeds of tax- exempt obligations. The Gty entered into the bond market in early 2005 by issuing $ 10,910,000 in " Utility System Revenue Bonds, Series 2005" to obtain funding for the proposed capital improvement projects. Discussion: The Gty of Fort Walton Beach previously awarded a contract to construct two elevated water storage tanks as part of the Series 2005 bond capital improvements. The 750, 000 gallon tank at the Golf Oub and the 500, 000 gallon tank on Nicholson Street at Well # 2 are providing the Otis water customers with 850, 000 gallons of additional water storage capacity and an increase of 15 to 20 psi in water pressures. Construction of the tanks began in September 2005 and was completed in early May 2006, when both tanks were approved by FDEP to be placed into service. C/tf}' f Prior to the construction of the new tanks, the Gty's water distribution system operated under different pressure gradients. The Gty's water supply system was divided into three sectors: the Downtown area, the Golf Course area, and the Industrial Park area. The overllow elevations of the Downtown area tanks ( Tanks # 1, # 2, and # 3) ranged from 138' to 142'. Tank # 9 in the Industrial Park area has an overllow elevation of 177', and Tank # 10 in the Golf Course area has an overllow elevation of 181'. Due to the difference in elevation of the Gty's existing water tanks, numerous valves had to be partially closed to allow water to be distnouted evenly across the three sectors. The new tanks were constnlcted at a height to allow the distribution system to operate on one equal more efficient. pressure gradient, making the supply system of wells and pumps As a result of the constnlction of the new tanks, the existing tanks in the Downtown area became obsolete. Tank # 1 ( 115 Church Avenue SE), Tank # 2 ( 12 Hughes Street NE), and Tank # 3 ( 55 Wright Parkway NW)can no longer be used due to the higher elevation of the distribution system. Tank # 3 was recently repainted for future conversion to a reuse storage tank. once a new 12- inch reuse water main is constructed between the Hurlburt WWIP and the Gty's Beal Memorial 2, it is necessary to dismantle Cemetery. Due to the age and structural deterioration of Tanks # 1 & # and remove the tanks. During the issuance of the Series 2005 bonds in February 2005, the budget to demolish the tanks was not included because of the high demand for used steel elevated storage tanks among small rural water systems. Demolition contractors, at the time, would dismantle the tanks at no expense to the owner because their cost of labor and materials could be recouped through the purchase of the used tank. from the small rural systems. From February 2005 through the time of the bid opening, the demand for used tanks dropped significantly. In August 2005, the Gty received a constnlction estimate of $25, 000 to demolish the two tanks. However, in June 2006, the estimate had risen to 50, 000. Staff prepared a bid package to demolish Tanks # 1 &# 2 that included the following items: 1. Base Bid - demolish both tanks and the foundation and site piping to a minimum of three foot below grade 2. Additive Alternate # 1 - demolish both tanks and the foundation and piping to grade 3. Additive Alternate # 2 - provide lead paint containment and removal for Tank # 1 Bids were opened on June 27, 2006, and a total of four responsive bids were received by the Purchasing Department. The low bidder, Iseler Demolition, Inc., submitted a bid of $58, 000 for the Base Bid, $50,000 for Additive Alternate # 1, and $ 6,700 for Additive Alternate # 2. Staff recommends awarding this project to Iseler Demolition in the amount of $ 64,700 for the Base Bid plus Additive Alternate # 2. Recommendation: Staff requests authorization to award the Base Bid ($58,000) plus Additive Alternate # 2 ($ 6,700) to the low, responsive, responsible bidder Iseler Demolition, Inc. of Romeo, Michigan, in the amount of $ 64,700 for the demolition of elevated water storage tanks # 1 ( 115 Church Avenue SE) and # 2 12 Hughes Street NE), and authorize the Gty Manager to execute individual change orders up to 5, 000, not to exceed the aggregate total change order amount of $15, 000.